Signature Settings in Zoho Contracts | Admin Guide

Signature Settings

Set Recipient Authentication

  1. Select the Admin tab at the top of the page. 
  2. Select Contract Types from the left panel. 
  3. Click to open the contract type that you want to set recipient authentication.
  4. Select Contract Settings at the top of the contract type details page. 
  5. Select Signature under Contract Settings.
  6. Choose either Optional or Mandatory in the Recipient Authentication section, then click Save
Notes
Note: The selected recipient authentication option will be applicable to all contracts, regardless of when they are created. 

Set Authentication Code Delivery Modes

  1. Select the Admin tab at the top of the page. 
  2. Select Contract Types from the left panel. 
  3. Click to open the contract type that you want to set authentication code delivery modes.
  4. Select Contract Settings at the top of the contract type details page. 
  5. Select Signature under Contract Settings.
  6. Choose the required delivery modes in the Authentication Code Delivery Modes section, then click Save
Notes
Note: The selected authentication code delivery mode will be applicable to all contracts, regardless of when they are created.

Set Default Delivery Mode

  1. Select the Admin tab at the top of the page. 
  2. Select Contract Types from the left panel. 
  3. Click to open the contract type that you want to set default delivery mode.
  4. Select Contract Settings at the top of the contract type details page. 
  5. Select Signature under Contract Settings.
  6. Choose the required delivery mode in the Default Delivery Mode section, then click Save
Notes
Note: The delivery mode will be set to Email automatically if the chosen delivery mode is SMS and the counterparty's primary contact does not have a phone number.

Set Default Days to Complete

  1. Select the Admin tab at the top of the page. 
  2. Select Contract Types from the left panel. 
  3. Click to open the contract type that you want to set default days to complete.
  4. Select Contract Settings at the top of the contract type details page. 
  5. Select Signature under Contract Settings.
  6. Enter the required value in the Default Days to Complete field, then click Save.

Enable Automatic Reminders

  1. Select the Admin tab at the top of the page. 
  2. Select Contract Types from the left panel. 
  3. Click to open the contract type that you want to enable automatic reminders.
  4. Select Contract Settings at the top of the contract type details page. 
  5. Select Signature under Contract Settings.
  6. Check the Send Automatic Reminders checkbox.
  7. Specify how frequently reminders should be sent using the Send Every field, then click Save.

Set Signing Order

  1. Select the Admin tab at the top of the page. 
  2. Select Contract Types from the left panel. 
  3. Click to open the contract type that you want to set signing order.
  4. Select Contract Settings at the top of the contract type details page. 
  5. Select Signature under Contract Settings.
  6. Choose either Optional or Mandatory in the Sign Settings section, then click Save
Notes
Note: The signing order can be set as Optional or Mandatory. If you choose Optional, the Set Default Signing Order option will be shown. If you choose Mandatory, the Set Default Signing Order option will be hidden.

Enable Default Signing Order

  1. Select the Admin tab at the top of the page. 
  2. Select Contract Types from the left panel. 
  3. Click to open the contract type that you want to set default signing order.
  4. Select Contract Settings at the top of the contract type details page. 
  5. Select Signature under Contract Settings.
  6. Check the Set default signing order checkbox in the Sign Settings section, then click Save
Notes
Note: To set the signing order for each signer, refer to the Set Signing Order article.

Add Default Organization Representative Signers

  1. Select the Admin tab at the top of the page. 
  2. Select Contract Types from the left panel. 
  3. Click to open the contract type that you want to add default organization representative signers.
  4. Select Contract Settings at the top of the contract type details page. 
  5. Select Signature under Contract Settings.
  6. Check the Add default organization representative signers checkbox in the Sign Settings section, then select the signers.
  7. Click  Add More to add more organization representative signers.
  8. Click  More next to the signers to add a private message, set authentication, and choose language for each of the signers. You can send the authentication code via email, SMS, or deliver it offline for the signer to enter while signing.
  9. Click Save.
Notes
Note: The delivery mode will be set to Email automatically if the chosen delivery mode is SMS and the signer does not have a phone number.

Add the Counterparty Primary Contact as the Default Counterparty Representative Signer

  1. Select the Admin tab at the top of the page. 
  2. Select Contract Types from the left panel. 
  3. Click to open the contract type that you want to add the counterparty primary contact as the default counterparty representative signer.
  4. Select Contract Settings at the top of the contract type details page. 
  5. Select Signature under Contract Settings.
  6. Check the Add the counterparty primary contact as the default counterparty representative signer checkbox in the Sign Settings section.
  7. Click  More next to the counterparty primary contact to add a private message, set authentication, and choose language for the counterparty primary contract. You can send the authentication code via email, SMS, or deliver it offline for the signer to enter while signing.
  8. Click Save.

Notes
Note: 
  1. Only the counterparty primary contact can be specified as the default counterparty representative signer.
  2. The delivery mode will be set to Email automatically if the chosen delivery mode is SMS and the counterparty's primary contact does not have a phone number.

Add Default People from your Organization who Receive a Copy after the Signature Completion

  1. Select the Admin tab at the top of the page. 
  2. Select Contract Types from the left panel. 
  3. Click to open the contract type that you want to add the receivers from your organization.
  4. Select Contract Settings at the top of the contract type details page. 
  5. Select Signature under Contract Settings.
  6. Check the Add default people from your organization who receive a copy after the signature completion checkbox in the Sign Settings section.
  7. Select the required recipients. If signing order is set as mandatory, specify the signing order for each recipient.
  8. Click  Add More to add more receivers from your organization.
  9. Click  More next to the signers to add a private message, set authentication, and choose language for each of the receivers. You can send the authentication code via email, SMS, or deliver it offline for the signer to enter while signing.
  10. Click Save.
Notes
Note: The delivery mode will be set to Email automatically if the chosen delivery mode is SMS and the receiver does not have a phone number.

Enable Offline Signature

  1. Select the Admin tab at the top of the page.
  2. Select Contract Types from the left panel.
  3. Click to open the contract type that you want to allow upload externally signed document.
  4. Select Contract Settings at the top of the contract type details page.
  5. Select Signature under Contract Settings.
  6. Check the Allow users to upload externally signed documents checkbox in the Offline Signature section, then click Save.



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