After completing the product tour, you will see the seven steps listed in the Quick Setup section. Complete these seven steps to set up your account and start creating your first contract.
- Add Organization Info
- Configure E-Signature
- Invite Users to Your Organization
- Add Approval Workflow
- Customize Clause Library
- Customize Contract Type
- Customize Choice List
1. Add Organization Info
- Click Add Organization Info in the Quick Setup section. You will be redirected to the Organization Info page.
- Click Change to update your organization's logo.
- Enter or modify details like Organization Name, URL, Country, Address, and Website in the Organization Info page.
- Click Update at the top-right corner to update the organization info.
The Configure E-Signature step is applicable to the existing Zoho Sign account holders and is required to connect your Zoho SIgn account with Zoho Contracts. If you are new to Zoho Contracts, this step will not be visible because a new Zoho Sign organization will be created and connected automatically.
- Click Configure E-Signature in the Quick Setup section. You will be redirected to the E-Signature page.
- Click Connect under the Zoho Sign section.
- Check the Checkbox in the Zoho Sign eSignature Integration pop-up window, then click Connect to connect with your Zoho Sign account.
3. Invite Users to Your Organization
- Click Invite Users in the Getting Started tab. You will be redirected to the Users page.
- Click Invite User at the top-right corner.
- Enter details like Name, Email Address, and Role in the Invite User pop-up window, then click Send.
Upon sending the invite, the user will receive an invitation to join your Zoho Contracts organization.
Note:
- You can repeat the above steps to invite more users.
- Zoho Contracts has three roles, each with specific functions, while the Admin has full privileges. For more information, see User Roles Vs. Permissions.
4. Add Approval Workflow
An approval workflow in Zoho Contracts decides who needs to approve a contract and the steps it goes through for approval. You can create any number of approval workflows and associate one for each contract type.
- Click Add Approval Workflow in the Quick Setup section. You will be redirected to the Approval Workflow page.
- Click New Approval Workflow at the top-right corner of the page.
- Enter the Workflow Name and Description in the New Approval Workflow page.
- Choose either Parallel or Sequential from the Approval Type section.
- Click in the Approvers section.
- Select the approvers, then click Add.
- Click Add Next Level to add another level for Sequential workflow. Repeat steps 6 and 7 to add more approvers to the new level.
- Click Save at the top-right corner after adding all the approvers.
5. Customize Clause Library
The Clause Library contains all the clauses that are present in your contract templates. It includes predefined clauses that are present in the default contract type templates. You can create new reusable clauses and insert them in your contract type templates. It helps to avoid duplication of clauses, and a well-organized library ensures consistent language across all contracts.
- Click Customize Clause Library in the Quick setup section. You will be redirected to the Clause Library page.
- Click New Clause at the top-right corner of the page.
- Enter the details like Clause Type, Clause Name, Question, Clause Title, and Language.
- Click Add Alternate Clause to add alternate clauses, then click Create. Repeat this step to create more alternate clauses.
6. Customize Contract Type
A contract type is a mold that defines the primary attributes of a contract and has an associated contract template, e.g., Non-Disclosure Agreement (NDA), Master Service Agreement (MSA), etc. Zoho Contracts offers 14 predefined types, including NDA and MSA. The primary attributes of a contract type include the contract category, intent, and approval workflow to be associated. Configuring contract types is one of the fundamental setup steps to get started with Zoho Contracts. It enables contract owners to choose a contract type during creation and avoid specifying these attributes every time for each contract.
- Click Customize Contract Types in the Quick Setup section. You will be redirected to the Contract Types page.
- Click New Contract Type at the top-right corner of the Contract Types list page.
- Enter the details in the Basic Details section, then click Next at the top-right corner.
- Select Create From Scratch to build the template from scratch or select Upload Word Template to upload an existing template in MS Word format in the Template section.
Choice Lists in Zoho Contracts are values of picklist fields used throughout the application. A few picklist fields are Clause Types, Obligation Categories, and Termination Reasons. All these fields constitute predefined values. You can customize by renaming them or adding new values.
- Click Customize Choice List in the Quick Setup section. You will be redirected to the Choice Lists page.
- Select the list that you want to add a choice list value to from the List Types section on the left.
- Click Add at the top-right corner of the page.
- Enter the choice list value, then click Add.