Sending a Contract for Signature | Zoho Contracts

Sending for Signature


Edit Ending Text

In the contract execution stage, the contract owner may need to add more signature placeholders in the ending text of the contract document based on the number of signers added in the contract. In Zoho Contracts, the contract owner can do this without moving the contract to the Draft status.

To edit the ending text of the contract:
  1. Select the Contracts tab at the top of the page.
  2. Click to open the contract in the Negotiated state that you want to edit the ending text for.
  3. Click Edit Ending Text at the top of the contract details page.
  4. If the contract already has signature placeholders and you want to add more, place the cursor at your chosen table cell of the existing signer details table and insert new table cells using the Table Customizations . After that, place the cursor in a newly inserted table cell, click Insert Signatory Block in the Edit Ending Text window to add the placeholders for the signer details. Repeat this step for all the new signers.
  5. If you want to add signature placeholders to the contract for the first time, click Table in the Edit Ending Text window and select the number of cells based on the number of contract signers. After that, place the cursor in a table cell, click Insert Signatory Block to add the placeholders for the signer details. Repeat this step for all the signers.
  6. Click Update.

Send for Signature

  1. Select the Contracts tab at the top of the page. 
  2. Click to open the contract in the Negotiated state that you want to send for signature.
  3. Click Send for Signature at the top. You will be redirected to Zoho Sign with the contract document loaded. 
  4. Choose a recipient from the Recipients section in the right panel.
  5. Drag and drop the required fields for the respective recipient from the Fields section to the required locations in the document.
  6. Repeat steps 4 and 5 until you add the signature and the other required fields for all the recipients. 
  7. Click Send. 

 

NotesNote: Zoho Sign will send the sign request email to all the signers. They can access the contract document from the link in the email. For more information, see Signing a Document.

Self-signing a Contract

If you are one of the signers on the contract, you can sign it immediately after sending — without waiting for the email. To do so:
  1. Check the Sign the document right after sending checkbox in the Confirm Details pop-up window while sending a contract for signature.
  2. Click Save & sign.
  3. Click Send OTP, if Recipient authentication is enabled.
  4. Enter the OTP received, then click Proceed to document.
  5. Fill in the signature fields, then click Finish at the top-right corner.

Notes
Note:
You can self-sign a contract in two scenarios:
  1. You are the first signer when a signing order is set.
  2. You are added as an in-person signer.