Email Form Data | Zoho Creator Help

Email data to a form

To get the email address of a form

  1. Navigate to Operations on the left pane and select Form Email Data under Applications

  2. Click on the Get Form Email button in the center. A popup will appear.

  3. In the popup, choose the Application and the Form for which you need to get the email address from the dropdowns, then click Show.

  4. You can find the Form Email Address and Template in the following page. To email data to your form, users will have to email the data in the format specified under Template to the email address specified under Form Email Address.

  5. To define who can email data to your form, select the required value under Permissions
    • Select Allow from Everyone to enable anyone to email data to your form. (They'll need to have your form's email template, without which they won't be able to email data to your form)
    • Select Allow only from application users to enable only your app's users, with whom you've shared this form and assigned the permission to create records in it, to email data to your form.

  6. To switch to view the form email address page of a different form, click the Change View button at the top-right corner.

To enable your users to email data and separately capture the email's parts 

  1. Add an email or single-line field to your form. Set its field link name as ZC_From. This is to capture the From address of the email.
  2. Add a single-line or multi-line field to your form. Set its field link name as ZC_Subject. This is to capture the email's subject.
  3. Add a rich-text field to your form. Set its field link name as ZC_Content. This is to capture the email's body.
  4. Add a file upload field to your form. Set its field link name as ZC_File. This is to capture an attachment in the email.
    • If you expect multiple attachments in your incoming emails, you must add that many number of file-upload fields and set their field link names as ZC_File0ZC_File1, and so on.
    • The attachments in the incoming emails will be alphabetically captured. In other words, if the email has files "a.txt" and "b.pdf" attached, then "a.txt" will be captured by the field ZC_File0 and "b.pdf" by the field ZC_File1.

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