Understand send email action in approval process
An email notification consists of the From, To and the Message fields. You can dynamically add values to these fields using Zoho variables, System fields, and the Form fields.
The table below lists the Zoho variables and the System fields that you can use in the notification to assign values dynamically.
| Variable | Replaced with |
| zoho.adminuserid | Email address of the application admin |
| zoho.loginuserid | Email address of the logged in user |
| ${Added_Time} | Record added time |
| ${Added_User} | Name of the user who added the record |
| ${Added_User_IP_Address} | IP address of the user who added the record |
| ${ID} | Unique number assigned to a record |
| ${Modified_Time} | Record modified time |
| ${Modified_User} | Name of the user who modified the record |
| ${Modified_User_IP_Address} | IP address of the user who modified the record |
Apart from the above fields, you can make use of the form fields, i.e., the fields in your form to customize your message. For example, if you have a field name as 'Employee Name' in your form, you can include the variable '${Employee_name}' in the body, and it automatically replaces the actual data entered by the user.
The message field contains text and HTML editor and therefore you can use any HTML tags to format the text. For instance, if you enclose the text inside <b>tag</b>, it will turn bold in the email while <em>tag</em> will italicize the text.
Access your files securely from anywhere
Zoho CRM Training Programs
Learn how to use the best tools for sales force automation and better customer engagement from Zoho's implementation specialists.
Zoho DataPrep Personalized Demo
If you'd like a personalized walk-through of our data preparation tool, please request a demo and we'll be happy to show you how to get the best out of Zoho DataPrep.
- Zoho Workerly Home
- Forums
- Connect With Us:
- Zoho Recruit Home
- Forums
- Connect With Us:
All-in-one knowledge management and training platform for your employees and customers.
Create. Review. Publish.
You are currently viewing the help pages of Qntrl’s earlier version. Click here to view our latest version—Qntrl 3.0's help articles.
Zoho Sheet Resources
Zoho Forms Resources
Zoho Sign Resources
Sign, Paperless!
Zoho TeamInbox Resources
Design. Discuss. Deliver.
Related Articles
Configure send email action in approval process
The send email action will be available by default in each approval block. You can edit the existing actions associated with the condition. To configure an email notification: Mouse over the email action in the approval block and click the Edit icon. ...Configure notification in an approval process
To configure the send notification action, Navigate to the required approval block in the Approval workflow. Click Add icon. The Add New Action window slides in from the right. Select Notification action type. Choose the Send notification action. Set ...Understand approval process
In an application, when some records/requests require multiple levels of approvals from decision-makers, it can get cumbersome to sort the records and send them for approval manually. Zoho Creator simplifies this task by automating the entire ...Insert a record during an approval process
Requirement Insert a record into a form when an approval is approved or rejected. Use Case A charity uses an application to approve the students who need their services. Any student can apply for their program, but the charity reserves their ...Understand Applications
An application is built by an app owner to collect data from users. The first step in creating an application is to set up an interface to collect data. This interface is called a form. A form is the component of your Zoho Creator app that enables ...