Understand field visibility in form workflows | Zoho Creator Help

Understand field visibility in form workflows

By default, all fields in the form are visible to the user. The show fields action lets you set conditions and display selected fields to the user. The target field is displayed in the form only when the condition evaluates to true.

You have to initially hide the target fields to display it to the user when the conditions are met. The hide field action allows you to set conditions and hide fields in the form when it loads.

Let's consider the example of candidates applying for the job in a recruitment application. A job application form contains fields related to personal information, educational qualification, and previous work experience. The work experience field will be relevant only to experienced candidates. You can make the form dynamic by displaying the field to the experienced candidates and hiding it for the freshers.

To achieve this, you can add the hide fields action to hide the work experience field to all the candidates when the form loads. Then, you can add the show fields action and set a condition to display the work experience field when the candidate selects Yes in the previous work experience field.

Similarly, you can use hide/show fields in various instances such as showing discount code field for bulk orders in an Order form, displaying more attendees field if more than one attendee per event in an event management app, etc.   

Note: Please note that when using hide task to hide sensitive fields, the task manages the visibility of the field only in the user interface. The data of that field is still not protected and can be exposed using developer tools.
Related Topics


        Create. Review. Publish.

        Write, edit, collaborate on, and publish documents to different content management platforms.

        Get Started Now


          Access your files securely from anywhere

            Zoho CRM Training Programs

            Learn how to use the best tools for sales force automation and better customer engagement from Zoho's implementation specialists.

            Zoho CRM Training
              Redefine the way you work
              with Zoho Workplace

                Zoho DataPrep Personalized Demo

                If you'd like a personalized walk-through of our data preparation tool, please request a demo and we'll be happy to show you how to get the best out of Zoho DataPrep.

                Zoho CRM Training

                  Create, share, and deliver

                  beautiful slides from anywhere.

                  Get Started Now


                    Zoho Sign now offers specialized one-on-one training for both administrators and developers.

                    BOOK A SESSION







                                Quick LinksWorkflow AutomationData Collection
                                Web FormsEnterpriseOnline Data Collection Tool
                                Embeddable FormsBankingBegin Data Collection
                                Interactive FormsWorkplaceData Collection App
                                CRM FormsCustomer ServiceAccessible Forms
                                Digital FormsMarketingForms for Small Business
                                HTML FormsEducationForms for Enterprise
                                Contact FormsE-commerceForms for any business
                                Lead Generation FormsHealthcareForms for Startups
                                Wordpress FormsCustomer onboardingForms for Small Business
                                No Code FormsConstructionRSVP tool for holidays
                                Free FormsTravelFeatures for Order Forms
                                Prefill FormsNon-Profit

                                Intake FormsLegal
                                Mobile App
                                Form DesignerHR
                                Mobile Forms
                                Card FormsFoodOffline Forms
                                Assign FormsPhotographyMobile Forms Features
                                Translate FormsReal EstateKiosk in Mobile Forms
                                Electronic Forms
                                Drag & drop form builder

                                Notification Emails for FormsAlternativesSecurity & Compliance
                                Holiday FormsGoogle Forms alternative GDPR
                                Form to PDFJotform alternativeHIPAA Forms
                                Email FormsFormstack alternativeEncrypted Forms

                                Wufoo alternativeSecure Forms

                                TypeformWCAG


                                      All-in-one knowledge management and training platform for your employees and customers.

                                                Create. Review. Publish.

                                                Write, edit, collaborate on, and publish documents to different content management platforms.

                                                Get Started Now




                                                                  You are currently viewing the help pages of Qntrl’s earlier version. Click here to view our latest version—Qntrl 3.0's help articles.




                                                                      Manage your brands on social media


                                                                        • Desk Community Learning Series


                                                                        • Digest


                                                                        • Functions


                                                                        • Meetups


                                                                        • Kbase


                                                                        • Resources


                                                                        • Glossary


                                                                        • Desk Marketplace


                                                                        • MVP Corner


                                                                        • Word of the Day


                                                                        • Ask the Experts


                                                                          Zoho Sheet Resources

                                                                           

                                                                              Zoho Forms Resources


                                                                                Secure your business
                                                                                communication with Zoho Mail


                                                                                Mail on the move with
                                                                                Zoho Mail mobile application

                                                                                  Stay on top of your schedule
                                                                                  at all times


                                                                                  Carry your calendar with you
                                                                                  Anytime, anywhere




                                                                                        Zoho Sign Resources

                                                                                          Sign, Paperless!

                                                                                          Sign and send business documents on the go!

                                                                                          Get Started Now




                                                                                                  Zoho TeamInbox Resources





                                                                                                            Zoho DataPrep Demo

                                                                                                            Get a personalized demo or POC

                                                                                                            REGISTER NOW


                                                                                                              Design. Discuss. Deliver.

                                                                                                              Create visually engaging stories with Zoho Show.

                                                                                                              Get Started Now








                                                                                                                                  • Related Articles

                                                                                                                                  • Understand Batch Workflows

                                                                                                                                    1. What Does This Page Cover? Learn how you can efficiently split your larger tasks into smaller batches and process them at off-peak hours using batch workflows. 2. Availability Batch workflows feature: Is only available for paid plans of Creator, ...
                                                                                                                                  • Understand Section Field

                                                                                                                                    Understand Section Field The section field enables you to arrange the fields in your form in sections, and thereby provide your users a visual grouping of fields. Below image shows three section fields titled General, Group Status Details, and ...
                                                                                                                                  • Create and Manage Batch Workflows

                                                                                                                                    1. What Does This Page Cover? Learn how you can efficiently split your larger tasks into smaller batches and process them at off-peak hours using batch workflows. Before you proceed to create a batch workflow, check this page to understand about ...
                                                                                                                                  • Zoho Creator : Best practices to build better apps

                                                                                                                                    What does this page cover This page outlines recommended best practices for building efficient and scalable applications in Zoho Creator. It covers guidelines for designing apps, structuring forms and fields, organizing data, writing optimized Deluge ...
                                                                                                                                  • Confirmation upon form submission

                                                                                                                                    1. What Does This Page Cover? Learn about the Confirm Form Submission form property that allows you (super-admin/admin) to ensure that your users don't accidentally submit forms in your Creator applications upon clicking Enter/Return keys on their ...
                                                                                                                                    Wherever you are is as good as
                                                                                                                                    your workplace

                                                                                                                                      Resources

                                                                                                                                      Videos

                                                                                                                                      Watch comprehensive videos on features and other important topics that will help you master Zoho CRM.



                                                                                                                                      eBooks

                                                                                                                                      Download free eBooks and access a range of topics to get deeper insight on successfully using Zoho CRM.



                                                                                                                                      Webinars

                                                                                                                                      Sign up for our webinars and learn the Zoho CRM basics, from customization to sales force automation and more.



                                                                                                                                      CRM Tips

                                                                                                                                      Make the most of Zoho CRM with these useful tips.



                                                                                                                                        Zoho Show Resources