FAQ: Stateless Form
This page covers essential insights on Zoho Creator, including stateless form creation, optimized workflows linked to submissions, and the seamless process of creating forms without reports.
What are stateless forms in Zoho Creator?
Stateless forms allow you to use the forms component in Creator without storing the data entered through them. Therefore, they come in useful when the data may be too trivial or unnecessary to be stored in your application. For more information on stateless forms, visit our document.
For instance, A cab booking application calculates and displays the approximate cost of a trip based on the pickup and drop-off addresses. After viewing the estimated cost, the user can choose to book the ride by clicking a button in the form. To get a better insight on this use case, check out our documentation.
Here is another use case for a better idea on stateless forms.
How can I create a stateless form?
To create a stateless form, you can duplicate an existing form and ensure that the option to store the duplicated form's data is unselected. By default, the checkbox for not storing data will be unselected.
Can I generate reports based on data submitted through a stateless form?
No, you cannot create reports based on data from stateless forms, as their data is not saved in the application.
What buttons are available in stateless forms, and can they be customized?
Stateless forms have default Submit and Reset buttons. The Reset button removes the entered data, while the Submit button does not have any action attributed to it by default. However, you can add custom buttons that trigger workflows when clicked on. Workflows can also be associated with the Submit button to execute specific actions on command.
How can custom buttons be added in stateless forms?
To add a custom button in stateless form, open it in form builder and follow the steps.
- Click the Properties icon in the top-right corner.
- Select +Add Button.
- Customize the action of the button using workflows.
If I cannot generate a report based on stateless forms, then what will happen to the data when I click the Submit button?
When you click the Submit button on a stateless form (or a duplicate of an existing form without records saved) in Zoho Creator, the outcome depends on the workflows you have configured. Specifically, you can set up workflows that determine what happens to the data. Here are the possible scenarios:
- Data Transfer: If you configure a workflow to move the data to another form upon submission, the data will be stored in that other form. This way, the data is not lost but instead relocated to a different place where it can be saved and accessed.
- Data Loss: If no workflows are configured to handle the data on submission, the data will be purged and lost. This means that the data entered into the stateless form will not be saved anywhere.
In addition to these outcomes, there are various actions that can be performed through workflows on stateless forms:
- Field Rules
- Notification
- Data Access
- Integration
- Script action on load of a form
- Script action on user input
- Script action on click of button
Learn more about stateless form actions.
How can workflows be associated with the Submit button?
You can associate workflows by creating a workflow to the form in the application and trigger actions when the form is submitted.
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- Components of form builder
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