Calculations on data entered in a form

Requirement

Values entered in a form for a US Gallons field are used to calculate the corresponding value in UK Gallons. Similarly, values entered in a Miles field are used to calculate the corresponding values in kilometers.

Use Case

When a vehicle/fleet management system is used across multiple countries, the measuring units vary a lot. This system contains a Vehicle form, which holds the details of the vehicles in the business, and a Vehicle Usage Stats form, which handles the travel and fuel consumption details of a vehicle. When showing stats like fuel consumption or distance traveled, there may be a need to show the data in both US and Imperial systems to better understand the volume of resources used.

See how it works

Steps to follow

1. Create two forms with the following details:

Form	Form Link Name	Field Type	Field Name	Field Link Name
Vehicle	Vehicle	Single Line	Vehicle Name	Vehicle_Name
		Drop Down	Fuel Type	Fuel_Type
		Number	Registration Number	Registration_Number
Vehicle Usage Stats	Vehicle_Usage_Stats	Lookup (Vehicle)	Vehicle Name	Vehicle
		Date	Date of Travel	Date
		Decimal	Fuel (in US Gallons)	Fuel_in_US_Gallons
		Decimal	Distance (in miles)	Distance_in_miles

2. Add a formula field in the Vehicle Usage Stats form with the below expression. Rename this formula field to Fuel (in UK Gallons).

//Taking the value in the Fuel(in US Gallons) field, we are converting it to UK Gallons by dividing the former with 1.201
input.Fuel_in_US_Gallons / 1.201

When the fuel consumption is added or updated, the values will get recalculated.

3. In the same way, add a formula field in the Vehicle Usage Stats form and add the below expression to it. Rename this formula field to Distance (in Kilometers).

//Convert miles to kilometers by multiplying miles value with 1.609
input.Distance_in_Miles * 1.609

4. Check the Make field visible in the form checkbox in the Field Properties of both Formula fields to see the values on the form.

See how it works

Points to Note

The values from the formula field can also be rounded to two decimal places using the expression below:

round(input.Fuel_in_US_Gallons / 1.201,2)

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