Add and Configure Check-in/Check-out Extension on Your Zoho Creator Page

Add and Configure Check-in/Check-out Extension on Your Zoho Creator Page

Requirement

Include a Check-in/Check-out widget in your Zoho Creator application to track the attendance and working hours of your employees in your organization.

Use Case

Consider a Zoho Creator employee management application designed for managing employee-related activities. To keep track of employee attendance and working hours, the Check-in/Check-out extension can be installed and embedded it into the application dashboard. This allows employees to register their arrival and departure times, calculate their daily working hours, and log work-from-home activities.

Pre-requisites

Installing the Check-in/Check-out for Zoho Creator
  1. Search and install the Check-in/Check-out for Zoho Creator extension from Zoho Marketplace. Learn how to Install and Manage Extensions.

Alternatively, you can also install Check-in/Check-out for Zoho Creator extensions directly from the Zoho Creator. Navigate to the Operations section > Application > Marketplace > Extensions and install it.

Steps to Follow

  1. Create a form with the following details to record the employee's details and check-in and check-out time.

    Form Name

    Form Link Name

    Field Type

    Field Name

    Field Link Name

    Employee Details

    Employee_Details

    Name

    Employee Name

    Employee_Name

    Email

    Email

    Email

    Phone

    Phone

    Phone

    Address

    Address

    Address

    Date

    Date of Birth

    Date_of_Birth

    Image

    Photo

    Photo

    Employee Attendance

    Employee_Attendance

    Name

    Employee Name

    Employee_Name

    Email

    Email

    Email

    Date-Time

    Check-In Time

    CheckIn_Time

    Date-Time

    Check-Out Time

    CheckOut_Time

    Single Line

    Status

    Status

  2. Create a page to add the Check-in/Check-out extension and add the required elements. For demonstration purposes here, we will be including the extension in our 'Dashboard' Page. Refer to this link to know how to build a dashboard.

  3. Drag and drop the Check-in Check-out Widget extension listed under the Installed category under the Widgets section in the left pane.

  4. Navigate to the page variables on the page and add the following page variables to include required parameters for the extension.

    Variable

    Data Type

    appname

    TEXT

    reportname

    TEXT

    checkintime

    TEXT

    checkouttime

    TEXT

    criteria

    TEXT

    dateformat

    TEXT

    timezone (optional)

    TEXT

    status

    TEXT



  5. Configure Page Script by adding the following script to the editor to supply data to the extension's parameters.
    1. //Define values for the page variables.
    2. input.appname = "task-management"; //Link name of the application.
    3. input.reportname = "Employee_Attedance_Report"; //Report link name of the Employee Attendance form's report.
    4. input.checkintime = "Check_In_Time"; //Field link name of the Check-In Time field in Employee Attendance form.
    5. input.checkouttime = "Check_Out_Time"; //Field link name of the Check-Out Time field in Employee Attendance form.
    6. input.criteria = "Email=\""+zoho.loginuserid+"\"" + "&Added_Time=\'" + today + "\'"; //Set criteria.
    7. input.dateformat = "dd-MMM-yyyy"; //The date format specified in the date and time settings in your application settings.
    8. input.timezone = "IST"; //Preferred time zone code.
    9. input.status = "Status"; //Field link name of the Status field in Employee Attendance form.
  6. Create a schedule to run on the preferred date and time to add the employee attendance entries for the day and to mark the status as 'Absent' for the absentees. Here, we have created a schedule to run daily at 00:00:01 hrs.

  7. Click Add New Action > Deluge Script and add the following code in the Deluge editor.
    1. //Fetch the  records from the Employee_Details form.
    2. fetch_employees = Employee_Details[ID != 0];
    3. //Add empty entries with the Employee_Name and Email in the Employee_Attendence form's report 'Employee Attendance Report' using the Deluge Add Records task
    4. for each  data in fetch_employees
    5. {
    6. add_entry = insert into Employee_Attedance
    7. [
    8.   Added_User=zoho.loginuser
    9.   Employee_Name=data.Employee_Name
    10.   Email=data.Email
    11. ];
    12. }
    13. //Fetch the absentees of the previous day ane mark the Status as 'Absent'.
    14. fet_absentees = Employee_Attedance[Added_Time == today.subday(1) && Status == ""];
    15. if(fet_absentees != null)
    16. {
    17. for each  absent_rec in fet_absentees
    18. {
    19. absent_rec.Status="Absent";
    20. }
    21. }

See How it Works


  1. Check-in and Check-out Extension
  2. Understand Extensions
  3. Install and Manage Extensions

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