Manage CPQ Permissions

Manage CPQ Permissions

CPQ Permissions

As is the case with several CRM functions, in order to manage CPQ settings, a user needs to have the required CPQ permissions enabled in their profile. 

The CPQ permissions are as follows:
  1. Product configurator
  2. Price rules
  3. Quick view Dashboard component
  4. Grouped View

Product configurator and Price Rules

This set of permissions determines if the user can Create, View, Edit or Delete the various product combinations and price rules that are configured in CPQ. 

Quick view dashboard component

This set of permissions determines if the user can create or edit the Quotes analytics component.
  1. To view this widget, you would have to enable View permission.
  2. To edit the criteria in the component, you would need the Edit permission.

Grouped View

An Administrator can decide if a particular profile needs the Grouped View in CPQ for their CRM usage. That is, as an administrator, you can decide if you want your inventory team gets to use the CPQ grouped view or not. 

What is Grouped View? 
When this setting is enabled, all the inventory modules, i.e Quotes, Sales Orders Purchase Orders, Invoice, Price Books and Products are grouped into a single parent module called CPQ. 

If this option is disabled, these modules are available individually as regular ungrouped modules. 

Points to remember: 
1. If the Grouped View setting is enabled in the CPQ settings, under Modules and Fields > Organize Modules, all the 6 clubbed modules (Quotes, Sales Orders Purchase Orders, Invoice, Price Books and Products ) would be displayed as grouped under the parent CPQ module. 

2. If you are creating a Tab Group with inventory modules while Grouped View is enabled for CPQ, you will need to add each module, that is Products, Quotes etc into the tab group one by one. This is because, there may be situations where you may want to group certain tabs, such as Quotes, Purchase Order, Sales Order and Invoice but leave out Price Books and Products in your tab group. If CPQ as an entire pre-clubbed group is added, you may not be able to exclude undesired modules even if you want to.  Therefore, to indicate that these modules are grouped, there is a stamp "(CPQ)" against each participating module so that you are aware that you are creating a Tab Group while Grouped View is enabled for your account.  

  1. If a user does not have the permissions for Analytics and has permission for Quick View Dashboard, then the Quick View Dashboard component will not be displayed to them.
  2. Only a CRM Administrator can enable/disable Grouped View for other profiles.
  3. An Administrator will have all Product Configurator, Price Rules and Quick View permissions on their profiles by default. They can decide if they want the Grouped View for themselves or not at any time. 
  4. If you do not want CPQ rules to be applied to your quotes, you may entirely skip creating them or deactivate your existing rules.

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