How do I add a signature to all my outgoing emails? | 19th Jan

How do I add a signature to all my outgoing emails?

You can add signature to all your outgoing emails by following the steps given below:

To customize signature 
  1. Click Setup > Channels > Email Email Configuration.
  2. In the Compose page (Email Configuration), Scroll down for the Email Signature section.
  3. Click on Add New Signature.
  4. Specify the signature in the editor and select an email address from the drop-down.
  5. Click Save.
Note: If you have defined your signature, then it will be available in all the emails that you send. On the other hand, in email templates, you need to select the signature option to use it in the templates.

To use signature in email templates
  1. Click Setup > Customization > Templates > Email Templates.
  2. In the Email Templates page, select the email template from the list and click Edit.
  3. In the Edit Email Template page, select Merge Fields and specify the user signature where needed.
  4. Click Save.

    Zoho DataPrep Personalized Demo

    If you'd like a personalized walk-through of our data preparation tool, please request a demo and we'll be happy to show you how to get the best out of Zoho DataPrep.

    Zoho CRM Training

      Create, share, and deliver

      beautiful slides from anywhere.

      Get Started Now

              Zoho CRM Training Programs

              Learn how to use the best tools for sales force automation and better customer engagement from Zoho's implementation specialists.

              Zoho CRM Training

                  Zoho SalesIQ Resources

                      Zoho TeamInbox Resources

                                Zoho DataPrep Resources

                                  Zoho DataPrep Demo

                                  Get a personalized demo or POC

                                  REGISTER NOW

                                    Design. Discuss. Deliver.

                                    Create visually engaging stories with Zoho Show.

                                    Get Started Now

                                                          • Related Articles

                                                          • Email Insights

                                                            Email, to this day, remains a primary mode of communication with the customer in any organization. When you send mails to several customers via a CRM, it becomes increasingly difficult to keep a track of each individual's activity on your email. Did ...
                                                          • Troubleshooting Email Authentication

                                                            1. I am getting an error which says "DKIM record missing". After entering the public key value in you domain settings page, go to and select TXT. Enter the public key value you generated in CRM and select Lookup. ...
                                                          • Can I access my emails through my email client after I integrate my email account with Zoho CRM?

                                                            Integrating your email account with Zoho CRM can allow you to view your emails from your email account and a copy of all the outgoing and incoming emails will be associated with the corresponding CRM records, so that you can view them in CRM. You can ...
                                                          • Sending Mass Emails

                                                            One of the most important activity in business is communication with the customers and the best way to do so is through emails. Zoho CRM provides the option of using mass email to reach a large number of customers. You can also create auto ...
                                                          • Setting up Email Relay

                                                            Email Relay allows you use your company server to send emails from Zoho CRM. Once the relay server is setup, the emails are sent in this manner: Zoho CRM -to- Relay server -to- Recipient.  Sending emails through a relay server lets you combat ...



                                                          Watch comprehensive videos on features and other important topics that will help you master Zoho CRM.


                                                          Download free eBooks and access a range of topics to get deeper insight on successfully using Zoho CRM.


                                                          Sign up for our webinars and learn the Zoho CRM basics, from customization to sales force automation and more.

                                                          CRM Tips

                                                          Make the most of Zoho CRM with these useful tips.

                                                            Zoho Show Resources