Comparison between Review Process and Approval Process
Characteristics | Approval process | Review process |
Execute on | Record creation and edit. | Applies to all records that enter the CRM system. |
Modules | Standard and custom | Standard and custom |
Entity (records or fields) for approval | A record is considered for the approval process. | Fields of a record will be considered for review. |
Field level approval/rejection | Not allowed | Allowed. Individual fields can be set for review process. Each field should be approved/rejected by the reviewer. |
Layout specific | No | Yes. You can configure review processes for each layout. |
Who can be selected as approvers or reviewers? |
|
|
How many approvers or reviewers are allowed? | Multiple | Multiple |
Approval needed from all approvers or reviewers? | Depends on the configuration. Configure whether the record should be approved by:
| No. Records can be reviewed by any reviewer. It is not mandatory for all the reviewers to mark a record as approved or rejected. Anyone can review the record. |
No. of approvers/reviewers allowed | Maximum 10 | Maximum 5 |
Notification upon record submission | System generated email notification is sent only to the record approver. | A notification will be sent both to the record submitter and the reviewer only if notification is configured while setting up the review process. |
Action for the approver/reviewer | Task can be assigned to the approver that they need to perform upon approving a record | Action cannot be assigned to a reviewer |
Action on approval/review of a record (based on configuration) | Following actions will take place upon approval of a record:
| Notification can be sent to the record submitter, reviewer, and CRM administrators once the record is reviewed and approved. |
Actions on rejection of a record (based on configuration) | Below actions will take place automatically upon rejection of a record:
| Notification can be sent to the record submitter, reviewer, and CRM administrators once the record is rejected. |
Reason for rejection | Approver can enter a reason before rejecting a record. | Following pre-defined reasons can be configured:
You can configure custom reasons too. |
Resubmission | Can be resubmitted | Can be resubmitted
|
Criteria for record entry | Can be configured | Can be configured |
Records outside of criteria | Will not be considered for approval | Can be assigned to a user for review |
Timeline for completion of approval | No set timeline | Can define the number of days in which the review should be completed. |
SLA escalation | Cannot be configured | Can be configured. The chosen user will be sent a notification after the review completion time exceeds. |
Delegate records to other users | Yes. Can delegate a record to another user for approval | No. Cannot delegate a record to another user. |
Process reordering | Yes | Yes |
Reports | No | Yes. Following predefined reports are available:
|
Deletion of process | Yes. The records awaiting for approval will be locked and the approver has to approve them. | Yes, only if there are no records waiting for review. |
Deactivation of process | Yes. The records waiting for approval would be locked. They can be approved or rejected from the list view. | Yes. The records waiting for review can be:
|
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