Import data from SharePoint
Zoho DataPrep supports importing data from SharePoint, a cloud storage service that allows users to store, organize, share, and access information from any device.
To import data from SharePoint
1. Open an existing pipeline or create a pipeline from the Home Page, Pipelines tab or Workspaces tab and click the Add data option.
Info: You can also click the Import data
Note: If you had already added a SharePoint connection earlier, click the Saved connections category from the left pane and proceed to import. To learn more about Saved connections, click here.
3. If you have already added a connection, click the existing connection and start importing data.
Note: Click the Add new link to add a new SharePoint account. You can create as many SharePoint connections as required.
4. Authenticate your SharePoint account. You will need to authorize DataPrep to access your files when you do this for the first time.
6. If it is an HTML, XLS, or XLSX file, you can click the Preview option to view a sample of the data.
7. If the file is password protected, enter the password, and click the right arrow.
Note: We support only CSV, TSV, JSON, HTML, XLS, XLSX, XML, TXT.
9. Once you have completed importing data, Pipeline builder page opens and you can start applying transforms. You can also right-click the stage and choose the Prepare data option and prepare your data in the DataPrep Studio page. Click here to know more about the transforms.
Advanced selection
To import data using Advanced selection,
Advanced selection helps you perform dynamic file selection based on regex. This can be used for getting new or incremental data from your SharePoint site. The newly added or modified file that matches the file pattern during a specific data interval will be taken from your SharePoint site. Click here to know more about incremental fetch.
2. Provide the below details:
Choose site : Choose the site you want to import data from.
Choose drive : Choose the drive in your site from where you want to import data.
- Folder path : The folder path where you want to search for files. Eg. 2023/If the files are stored in the site without any folder, you can leave this field empty.
The "Folder Path" is a directory path field and does not support regex patterns.
Include subfolders : You can also select the Include subfolders checkbox if you want to include subfolders while searching for a file.
- File pattern : The pattern used to match the file names in the site. This supports regex type matching. You can also use the pattern, ".*" to match any file in the path specified.Info: File pattern is case-sensitive.
Note: The file pattern match is a simple regex type match. For example, to fetch files with file names such as Sales_2022.csv , Sales_2023.csv , Sales_2024.csv , you can input the pattern Sales_.*Similarly to fetch files such as PublicData1.csv , PublicData2.csv , PublicData3.csv , use Public.*
If you want to import a single file, then specify the pattern using the exact file name.
Eg: leads_jan_2022.*
Parse file as : Choose the required extension to parse the file. If your file format is not a commonly used one, you can use this option to parse the file into one of the following formats before importing the data into a readable format. The available formats are CSV, TSV, JSON, XML, and TXT.
- Merge files and import - This will merge all the files that match the pattern specified and import them as a single dataset.
Important: You can use this option to merge files together during the import itself, without having to perform unions post import.Info: This option can merge a maximum of only 5 files at a time.Note: If this checkbox is unchecked then, only 1 file will be fetched at a time.
Eg. If your SharePoint account has 10 files, the first 5 will be merged into one dataset and imported. During the next reload, the remaining 5 files will be merged and imported.
Similarly, if your SharePoint account has 8 files, the first 5 will be merged and fetched first, followed by the next 3.
Note: We support only CSV, TSV, JSON, XML, TXT.SEE ALSO
How to import data from cloud databases?
How to import data from saved data connections?
What other cloud storage options are available in Zoho DataPrep?
How to export data to SharePoint?
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