How to import data from Salesforce?

Import data from Salesforce


Zoho DataPrep allows you to seamlessly bring in your sales data from Salesforce connector. You can import your sales data from Salesforce to perform data cleanup, data migration, and data backup in more than one way. 

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Disclaimer : API Access is available only for paid plans and developer edition in Salesforce

To import data from Salesforce 

1. Open an existing pipeline or create a pipeline from the Home Page, Pipelines tab or Workspaces tab and click the Add data option.

InfoInfo: You can also click the Import data  icon at the top of the pipeline builder to bring data from multiple sources into the pipeline.


2. Choose the Sales/CRM category from the left pane and click Salesforce. You can also directly search the option in the search box.  




Notes
Note: If you had already added a Salesforce connection earlier, click the Saved connections category from the left pane and proceed to import. To learn more about Saved connections, click here.

3. If you have already added a connection, click the existing connection and start importing data.



Notes
Note: Click the Add new link to add a new Salesforce account. If you want to add a new connection, make sure you log out of the existing Salesforce account in your browser and then try adding a new connection.

4. Authenticate your Salesforce account. You will need to authorize Zoho DataPrep to access your files when you do this for the first time.



Notes
Note: The connection configuration will be saved for importing from Salesforce in the future. Credentials are securely encrypted and stored.

5. Choose one of the options to import data from your Salesforce account.

All Data - This option imports all data from your account.
From date - This option imports data from a specific date till the current date.
 

      



6. Click the required Modules and the corresponding fields will be listed in the Fields section. You can choose the fields you would like to import from your Salesforce account.

Notes
Note: You can also import data from Multi select lookup field from the supported modules.

7. Click Import

8. Once you have completed importing data, Pipeline builder page will open from where you can start applying transforms. You can also right-click the stage and choose the Prepare data option to prepare your data in the DataPrep Studio page. Click here to know more about the transforms.



9. 
Once you are done creating your data flow and applying necessary transforms in your stages, you can right-click a stage and add a destination to complete your data flow.


 

Notes
Note:  After adding a destination to the pipeline, you can try executing your pipeline using a manual run at first. Once you make sure manual run works, you can then set up schedule to automate the pipeline. Learn about the different types of runs here.

Schedule

You can schedule your pipeline using the Schedule option. You can also import incremental data from your Salesforce account while scheduling. Incremental data import is a method used to import new or modified records after the previous sync.

Schedule configuration

1. Select the Schedule option in the pipeline builder.

2. Select a Repeat method (hourly, daily, weekly, monthly) and set frequency using Perform every dropdown. The options of the Perform every dropdown change with the Repeat method. Click here to know more.




3. Select the GMT when you want to import new data found in the source. By default, your local time zone will be selected.

4. Pause schedule afterThis option allows you to choose to pause the schedule after 'n' number of failures.
InfoInfo: The range can be between 2-100. The default value is 2.

Import configuration

You can configure how to import and fetch incremental data from your Salesforce module using the Import configuration option. 
Notes
Note: The import configuration needs to be mandatorily setup for all the sources in the pipeline. Without setting up the import configuration, the schedule cannot be saved. 

5. Select the Click here link to set the import configuration. 

6. Select the required option from the How to import data from source? drop down. You can choose to import all data, modified and new data, or only new data using this option.

Import all data

If you want to import all data, select the date from when data needs to be imported in the From field. This option will import all available data from the selected date for every scheduled run.



Incremental data fetch

Only modified and new data

To import the modified and new data incrementally from the last imported time, select Only modified and new data option from the drop-down.



InfoInfo: The modified and new data will be fetched using the Created_Time and User_modified_Time columns from the last imported time.

Only new data

To import the new data incrementally from the last imported time, select Only new data option from the drop-down.



Info
Info: The new data will be fetched using the Created_Time columns from the last imported time.

Do not import data

The data is imported only once. The second time, the rules gets applied on the same data and gets exported.

7. Click Save to schedule import for your data.

Note: If you have already configured a schedule from Salesforce, data will be reloaded based on your earlier configuration under the Import configuration section when you click on the Edit schedule option and set a new schedule.

Schedule settings

Stop export if data has invalid values: Enabling this will stop the export when prepared data still has invalid values.



Order exports

You can use this option when you have configured multiple destinations and would like to determine in what order the data has to be exported to destinations.

If not enabled, export will run in the default order.
Notes

Note: This option will be visible only if you have added more than one destination in your pipeline.

To rearrange the order of your export destinations

1) Click the Order exports toggle

2) You can drag and drop to change the order of the destinations and then click Save.



Notes
Note: Click the Edit order link if you want to rearrange the order again.

8. After you configure the schedule configuration, click Save to execute the schedule. This will start the pipeline.



Each scheduled run is saved as a job. When a pipeline is scheduled, the data will be fetched from your data sources, prepared using the series of transforms you have applied in each of the stages, and then data will be exported to your destination at regular intervals. This complete process is captured in the job history.


9. To go to the jobs list of a particular pipeline, go to the  ellipses icon in the pipeline builder, and click on the Job history menu to check the job status of your pipeline.

10. Click the required job ID in the Jobs history page to navigate to the Job summary of a particular job.

The Job summary shows the history of a job executed in a pipeline flow. Click here to know more.

11. When the schedule is completed, the data prepared in your pipeline will be exported to the configured destinations.
Info

Info: You can also view the status of your schedules later on the Jobs page.

Notes

Note: If you make any further changes to the pipeline, the changes are saved as a draft version. Choose the Draft option and mark your pipeline as ready for the changes to reflect in the schedule.




After you set your schedule, you can choose to Pause schedule or Resume scheduleEdit schedule and Remove schedule using the Schedule Active option in the pipeline builder.

When you edit and save a schedule, the next job will be from the last schedule run time to the next scheduled data interval.

 
Notes
Note: Adding Salesforce as destination and exporting data to Salesforce from DataPrep will be supported soon.

Salesforce-DataPrep connector FAQs

1. What are the modules supported for data import using the Salesforce connector for DataPrep?

You can choose to import data from the following modules in Salesforce to Zoho DataPrep.

  

  • Account Clean Info

  • Contracts

  • Ideas

  • Product Feed

  • Account Contact Roles

  • Custom S-Controls

  • Images

  • Products

  • Account Feed

  • Dashboard Component Feed

  • Installed Mobile Apps

  • Promoted Search Terms

  • Accounts

  • Dashboard Feed

  • Knowledge Search Activity

  • Quick TextTask Feed

  • Additional Directory Numbers

  • Data Assessment Field Metrics

  • Last Used App

  • Quote Line Items

  • Asset Feed

  • Data Assessment Field Value Metrics

  • Lead Clean Info

  • Quote Template Rich Text Data

  • Asset Relationship Feed

  • Data Assessment Metrics

  • Lead Feed

  • Quotes

  • Asset Relationships

  • Data.com Owned Entity

  • Leads

  • Recommendations

  • Assets

  • Data.com Usage

  • List Email Individual Recipients

  • RecordActions

  • Attachments

  • D&B Companies

  • List Email Recipient Sources

  • Report Feed

  • Announcements

  • Documents

  • List Emails

  • Rollup Helper Settings

  • Background Operations

  • Duplicate Record Items

  • Macro Instructions

  • Site

  • Case Comments

  • Duplicate Record Sets

  • Macros

  • Solution Feed

  • Case Contact Role

  • Email Message Relations

  • Mail Merge Template

  • Solutions

  • Case Feed

  • Email Messages

  • Notes

  • Streaming Channels

  • Case Solution

  • Event Feed

  • Order Feed

  • Task Feed

  • Cases

  • Event Relations

  • Order Product Feed

  • Tasks

  • Campaign Feed

  • Events

  • Order Products

  • Topic Assignments

  • Campaign Member Statuses

  • Feed Comments

  • Orders

  • Topic Feed

  • Campaigns

  • Feed Items

  • Org Delete Requests

  • UserAppMenuCustomizations

  • Campaign Members

  • Feed Revisions

  • Opportunity Contact Role

  • User Feed

  • Category Data

  • File Search Activity

  • Opportunity : Competitor

  • User Provisioning Accounts

  • Contact Clean Info

  • Flow Interview Stage Relations

  • Opportunity History

  • User Provisioning Account Stagings

  • Contact Feed

  • Flow Interviews

  • Opportunity Feed

  • User Provisioning Logs

  • Contact Requests

  • Flow Record Relations

  • Opportunity Product

  • User Provisioning Mock Targets

  • Contacts

  • Forecasting Owner Adjustments

  • Opportunities

  • User Provisioning Requests

  • Content Folders

  • Goals

  • Partner

  • Users

  • ContentDocument Feed

  • Group Feed

  • Price Book Entries

  • Work Orders

  • Contract Contact Role

  • Group Records

  • Price Books

  • Work Order Feed

  • Contract Feed

  • Idea Comments

  • Process Instance Node

  • Work Order Line Item Feed

  • Work Order Line Items

  • Custom (Can sync upto five tabs)



2. Why are my Salesforce sessions expiring after some time?

You can create up to five Salesforce connections to a Salesforce account from Zoho DataPrep. If you attempt to create a sixth connection to the same Salesforce account, the first connection created will expire.


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