How to find and replace values in a column?

Find and Replace




Find and replace values in your column using the replace transform. You can find the value to replace by matching the value using different options available and replace it with your input.

To find and replace column data

1. Right-click the column name and select  Replace  from the context menu. 

2. DataPrep offers several advanced matching options to make it easier to find a value from your column data. The options available under Replace options are:
  1. Start and end index
  2. Start index and length
  3. Matching text or pattern
  4. Regex
  5. First ’n’ characters
  6. Last ’n’ characters
3. Based on the selected option, provide your input to find the value and provide the value which should replace what is found.

Let's take a look at the inputs required for some of the options listed above. 

Start and end index: 
Start index - Replace the value starting from the start index. The default start index is 1.
End index - The index value up to which the value will be replaced. 

Start index and length: 
Start index - Replace the value starting from the start index. The default start index is 1.
Length - Replace the value from the start index to the given length. 

Matching text or pattern: 
Text or pattern to match - Replace the value that matches with the given text or pattern.
Starting text or pattern -  Replace the value starting from the given text or pattern.
Ending text or pattern -  Replace the value ending before the given text or pattern.
Note : If you are not familiar with pattern matching in DataPrep, read about it here .

Regex: 
Regex pattern - Enter the regex of the value which you want to replace.

First 'n' characters: 
Number of characters to replace - Specify the number of characters to replace from the start of the value. 

Last 'n' characters:
Number of characters to replace - Specify the number of characters to replace from the end of the value.

Replace with:
The value you want to replace the matched text or pattern with.

4. You can also choose to  Ignore case or Replace all  if required.



Ignore case : Ignore case when matching the text or pattern to find the value. 
Replace all : Replace all matching occurrences of the input provided. If unchecked, the transform by default replaces the first matching occurrence as the result.

5. DataPrep shows a live preview of the changes made to the column.

6. You can apply this transform to multiple columns at the same time. Select the columns using the  icon under the Columns to apply section.

To apply filters

If you want to apply some filters along with this transform, you can use the filters functionality.

1. Click the  Filters  tab.

2. Click the   icon and add the required columns in the  Filters  section. You can also reorder the filters using the drag and drop method.


3. For every column added, you can select one of the following options from the drop-down:
  1. Actual: This option lets you filter rows based on the actual values in the column. Click  here  to know more.
  2. Data quality: This option lets you filter rows based on the quality of data in the column. Click  here  to know more.
  3. Patterns: This option helps you filter rows based on the data patterns in the selected column. Click  here  to know more.
  4. Seasonal: This option helps you filter rows based on the seasonal parameters such as quarter, month, week, etc. Click  here  to know more.
  5. Outliers: This option allows you to filter rows based on the outliers present in the data of the selected column. Click  here  to know more. 
Note: The filter options are displayed based on the datatype of the column added for the filter.

4. When you add more than one filter to the  Filters  section, the logical operators, AND or OR appear next to the filters. You can click to toggle the logical operator between AND and OR.
  1. Using the logical operators, you can combine the conditions and apply logic to determine the rule of precedence. The final expression is displayed in the  Criteria expression  box. You can click  Edit  to alter the default expression using logical operators and parenthesis to specify the precedence or the sequential order as to which condition should be evaluated first. Click  Save  after making the required changes. 
  1. For example, In the expression, ((1 OR 2) AND (3 OR 4)) , at first the condition ( 1 OR 2 ) will be executed and the condition ( 3 OR 4 ) will be executed next. Thirdly, since, the AND operator is used, the filter will be applied when both the conditions are true.
5. You can further drill down to choose specific values based on the filter option selected for each filter, in the next section.


For example, in the above screenshot, the  Data quality  option is selected for the All columns filter in the  Filters  section. Based on the selection, further options to filter specific values are displayed in the  All columns (Data quality)  section.

6. You can choose to include or exclude the selected items in the last section.

7. If you want to remove all the filters for some reason, you can use the  Clear  button.

8. A live preview of the filter transform is shown as you make changes. 

9. Click the Apply button to apply the transform along with the filters.




    Zoho CRM Training Programs

    Learn how to use the best tools for sales force automation and better customer engagement from Zoho's implementation specialists.

    Zoho CRM Training
      Redefine the way you work
      with Zoho Workplace

        Zoho DataPrep Personalized Demo

        If you'd like a personalized walk-through of our data preparation tool, please request a demo and we'll be happy to show you how to get the best out of Zoho DataPrep.

        Zoho CRM Training

          Create, share, and deliver

          beautiful slides from anywhere.

          Get Started Now


            Zoho Sign now offers specialized one-on-one training for both administrators and developers.

            BOOK A SESSION





                        Still can't find what you're looking for?

                        Write to us:  support@zohoforms.com


                              



                            



                          Manage your brands on social media




                              Zoho Marketing Automation

                                Zoho Sheet Resources

                                 




                                    Zoho Forms Resources


                                      Secure your business
                                      communication with Zoho Mail


                                      Mail on the move with
                                      Zoho Mail mobile application

                                        Stay on top of your schedule
                                        at all times


                                        Carry your calendar with you
                                        Anytime, anywhere




                                              Zoho Sign Resources

                                                Sign, Paperless!

                                                Sign and send business documents on the go!

                                                Get Started Now




                                                        Zoho TeamInbox Resources



                                                                Zoho DataPrep Resources



                                                                  Zoho DataPrep Demo

                                                                  Get a personalized demo or POC

                                                                  REGISTER NOW


                                                                    Design. Discuss. Deliver.

                                                                    Create visually engaging stories with Zoho Show.

                                                                    Get Started Now










                                                                                          • Related Articles

                                                                                          • Duplicate Column

                                                                                            Zoho DataPrep allows you to duplicate columns present in your dataset. To duplicate columns 1. Right-click on a column header and select the Duplicate columns option from the context menu. 2. Select the columns from the Columns to duplicate dropdown. ...
                                                                                          • Dataset transforms

                                                                                            Dataset transform consists of combining and transforming datasets to suit your needs. You can apply the following transforms in a dataset. Deduplicate Row-wise Column-wise Join Append Pivot Unpivot Calculated columns Derive dataset Mark as personal ...
                                                                                          • Cluster and merge

                                                                                            Cluster & Merge is used to replace multiple versions of the data which are expressed differently with the same version. For example , if the following country names all appear in your data: U.S., U.S.A., USA. They all refer to the same country. You ...
                                                                                          • Fill empty cells

                                                                                            DataPrep allows you to fill the empty cells in a column using the Fill empty cells transform. To fill empty cells 1. Right-click the column name and select the Fill empty cells option from the context menu. 2. Choose one of the following options from ...
                                                                                          • Context menu

                                                                                            Zoho DataPrep offers various options in the context menu to perform column level operations. A few basic options here are Sort, Rename, Delete and Move. To access the context menu, right click the column name and click any one of the icons to perform ...
                                                                                          Wherever you are is as good as
                                                                                          your workplace

                                                                                            Resources

                                                                                            Videos

                                                                                            Watch comprehensive videos on features and other important topics that will help you master Zoho CRM.



                                                                                            eBooks

                                                                                            Download free eBooks and access a range of topics to get deeper insight on successfully using Zoho CRM.



                                                                                            Webinars

                                                                                            Sign up for our webinars and learn the Zoho CRM basics, from customization to sales force automation and more.



                                                                                            CRM Tips

                                                                                            Make the most of Zoho CRM with these useful tips.



                                                                                              Zoho Show Resources