Term

Description

Account admin

Account admin is a role given to the user who creates and sets up the DataPrep organization for your organization. An organization is usually tied to one organization

Add dataset

The Add dataset button is available on the workspace details page. You can click this button to import data.

Base datatype

These are the fundamental data types upon which a few other data types are built. Example: Text

Base unit

In DataPrep, conversions between different units and the histogram representation of data distribution is applied on top of the base unit. For example, for the Temperature datatype, the base unit is celcius (°C).

Basic Auth

Basic Auth is an authorization type that requires a 'Username' and 'Password' to import data from URL

Bucketing

The bucketing technique groups values in multiple ranges or buckets for easier understanding of highly scaled data. The granular details of such data can prevent us from getting a broad view of the data. This form of grouping values in a range not only helps in observing the overall view of the data, but also in finding data patterns.

Column header

Column header is the name of the columns in a dataset.

Column level transform

These are the transforms that can be applied on one or more columns and not on the whole dataset. Example: Change data type

Configure schedule

When you export a dataset, you can repeat it by creating an export schedule using the configure schedule option. You can select the required Repeat method and the time to repeat and create an export schedule.

Context menu

The context menu can be seen when you right-click the column name in a dataset. This menu provides various column level transforms along with a few icons to sort, delete, rename and move columns.

Count

The count transform allows you to count the occurrence of data in a column based on the condition given. You can count the values that match your selection based on the different patterns that fit your selection.

Criteria expression

When you apply multiple conditions while applying a transform on a dataset, you can combine them using the required logical operators. The final expression of the conditions is displayed under the Criteria expression field.

Custom data type

Custom data types are used to validate organization-specific data, such as employee ID, invoice ID, shipment tracking ID, or asset ID. By creating a custom data type, you can set a standard for your organization-specific columns in your data.

Custom date format

The custom date format creator consists of the date and date-time tiles required to construct a date format. You can simply click the required elements to form or customize a date or a date-time format instead of manually writing the format yourselves.This appears when you choose to customize a date format.

Custom range

Custom range is an option available in the bucketing technique in which you can input your own conditions to determine bucket labels when you group values.

Data catalog

Data catalog helps in controlling the usage of datasets, their status, and discovery. This includes scheduling and sharing of datasets depending on their readiness for use. This section is visible to only the account admin and the organization admins.

Data cataloging

Data cataloging in Zoho DataPrep helps with data management and data discovery depending on the usage of data assets, their status, and associated information. It can be used to evaluate and implement the readiness of data for use, by intended users in an organization.

Data quality bar

A data quality bar represents the quality of data in each column. It splits data quality into valid data, invalid data, and missing values, based on data type of the column. Green represents valid data, red represents invalid data, and grey represents the missing values.

Data readiness

This is a thumbs up icon available to the left of the dataset name in the workspace details page. You can click this toggle and mark the required datasets as ready to use after they are prepared and available for consumption.

Data source configuration

The data source configuration icon is displayed in the Ruleset pane. This will have details such as the source of the input data which includes source type, connection details, timestamps of last import and next import, parsing details, and if the import is scheduled. You can also edit your import schedules from here.

Data switcher

The data switcher is a drop-down seen in the topbar of the Studio page using which you can switch to other datasets easily. It is used to resume the remaining data prep activities in other datasets instantly.

Data type

Data type is a key attribute associated with a column using which the valid and invalid data are classified and data quality is calculated.

Dataset transforms

These are the transforms that can be applied on the dataset as a whole. Example: Join

Datasets

A dataset is a collection of discrete items of related data. Each workspace can contain multiple datasets.

Date picker

Date picker is a collection of format strings of date-time components in the form of tiles to choose from. All the supported format strings are incorporated into the date picker. You can simply click to select the required element to form or customize a date or a date-time format instead of manually writing the format string yourselves.

Delimiter

A delimiter is a separator, usually a symbol or a whitespace that separates one date time element from the other. For example,  in the date: 11/24/2020 , / is the delimiter that separates the date elements.

Derived datatype

These are the data types derived from the base data types. For example, currency is a data type that is derived from the decimal data type.

Format string

Format strings are the date and date-time elements such as yy,dd,mm. A date format is formed using various format strings.

Intelligent suggestions

Intelligent suggestions are the transforms suggested by DataPrep when one or more columns are selected. The suggestions are shown based on the imported data for effective data preparation.

Join potential

When you perform a join transform, DataPrep automatically calculates and shows the Join potential of both datasets in percentage making it easier for you to choose a dataset for the Join transform.

Mark as default

You can mark a workspace as default using this option in the workspace details page and DataPrep will automatically open this workspace for you when you launch.

Mark as not ready

If a dataset is not marked as ready then it indicates that the dataset is not prepared and is not ready for consumption.

Mark as ready to use

You can mark datasets as ready to use after they are prepared and available for consumption. Click on the thumbs up icon to the left of the dataset name in the workspace details page to toggle readiness.

Match accuracy

The match accuracy is shown when you try to change a data type of a column. Match accuracy is the percentage of data volume in the selected column that conforms to a data type.

No Auth

When you import data from URL that does not require any authorization you can use this option in the Data Import page.

OAuth2.0

OAuth2.0 is an authentication technique used when you import data from a URL. It requires certain details such as ClientID, ClientSecret, Access Token, and Refresh token to authorize the URL to allow import.

Organization

An Organization is set up by the Account admin in DataPrep. An organization is tied to one account and the Account admin will have full access to perform read, write and share operations in all workspaces, datasets, ruleset templates, and other entities such as the saved connections and user groups of their organization.

Organization admin

Organization admins are designated by the Account admin during the DataPrep setup process. An organization admin is a user responsible for creating and managing the workspaces in Zoho DataPrep.

Processed Data

Whenever a dataset export is done, a copy of the exported data is stored in DataPrep as prepared data for audit purposes. You can export prepared data as files.

Re-authenticate

The Re-authenticate link appears on the schedule that has failed either because the schedule creator is deactivated or removed from the organization, or the connection used is deleted or no longer shared with the user.

Repeat method

Repeat method is the time taken for one schedule. For example, when you want the import to be done every 24 hours, you can choose 'Every N Hours' and '24 Hours' options when you create a schedule.

Ruleset

Each transformation applied on the dataset is stored in DataPrep as a rule, in order of their execution. The ordered list of these rules is called a Ruleset.

Ruleset history

The Ruleset history includes user information such as, who created or modified the rules, the timestamp when the changes were made, and the various operations added to the Ruleset.

Ruleset pane

The data source and the rules applied to a dataset are displayed in the Ruleset pane. You can click the Ruleset icon in the top-right corner of the Studio page to view the Ruleset pane.

Ruleset template

Ruleset templates are the Rulesets from various datasets saved for reuse.

Saved data connections

The connections that you create are saved in DataPrep are saved for using them later.

Schedule export

Using the schedule export option, you can create a schedule for data export by choosing your own repeat method and frequency. You can schedule a data export for the destinations: Zoho Analytics, cloud storage, and cloud databases.

Schedule import

Using the schedule import option, you can create a schedule for data import by choosing your own repeat method and frequency. You schedule a data import for the data sources: URL, FTP, Cloud storage, and databases.

Smart selection

Smart selection is a feature in DataPrep that offers you an array of suggestions using the pattern matching notations when you select portions of the column data that you wish to transform.

Studio page

The studio page appears when you open a dataset. The studio page is the place where you can apply transforms to a dataset.

Studio panel

The Studio panel appears on the right side of the Studio page and this is the place where you apply transforms.

Sync status

When you schedule import and export for the datasets, you can see the status of each dataset under the Sync status section in the workspace details page.

Tags

You can associate tags to entities such as workspaces and datasets to identify, classify, or group them. You can also use tags as labels to quickly search for your entities in DataPrep.

Takeover schedules

The account admin can take over the import and export schedules that are configured from Zoho Dataprep to Zoho Analytics when the user who created the schedule has been removed or deactivated.

Target matching

Target matching allows you to set a target and align the source dataset to match with your target before exporting data. You can import a target dataset to match the column structure, formats, and data types in the existing source dataset. This helps you ensure seamless exporting of high-quality data to your destination.

Topbar

The topbar appears on top of the Studio page and it has the dataset switcher and menu bar on the right.

Truncate

You can use the Truncate operation to remove unnecessary characters or words from the end of text values in your data.

User groups

Users can create user groups to share entities. User groups can be created to share entities such as workspaces, datasets, ruleset templates and saved data connections to a group of users.

Wildcard tab

You can use the wildcard tab if you want to apply conditions and construct your own expression using the logical operators.

Workspace

Workspaces are entities that hold the various datasets imported into Zoho DataPrep.

Workspace admin

Zoho DataPrep has roles for users based on their entity permissions. When a workspace is shared with a user in the Workspace admin role, they will have certain permissions and restrictions to perform entity-related activities in DataPrep.

Workspace details page

The workspace details page lists all relevant information about the workspace and its child entities. It includes details on the datasets, ruleset templates, and the sync status of each dataset within the workspace.

Zia

Zia is a search functionality using which you can search for any entities across Zoho DataPrep.

Zoho Analytics

Zoho Analytics is a self-service BI and data analytics software that lets you visually analyze your data, create stunning data visualizations and discover hidden insights from your data.

Zoho Databridge

Zoho Databridge is a lightweight independent utility that connects your on-premise data source and Zoho applications to import data. In other words, you can quickly and securely transfer data from your internal network to Zoho applications.

Zoho Workdrive

Zoho Workdrive is an online file synchronization, storage, and content collaboration platform. You can use this cloud storage service to import data.

Zoho CRM

Customer Relationship Management (CRM) is kind of a software platform that businesses can use as a repository to unite and streamline sales, marketing, and customer support activities. It's the go-to solution for businesses to store their customer data while keeping track of their customer interactions.