Manage Privacy

Manage Privacy

      
You can Manage privacy settings in Zoho DataPrep from the Settings page. This section is visible to only the account admin and the organization admins. 

Notes
Note: This setting is only accessible to the Account and Organization admins of your organization.

Manage privacy settings

1. Click the Settings icon at the top right corner.

2. Select the Manage privacy tab from the side panel in the Settings page.



Privacy setting options 

  1. When the option 'Secure data exports' is enabled, all users in your organization are mandated to use at least one method to secure personal data in their datasets before exporting any. The methods available to secure personal data are data hiding, data tokenization, and data masking. 
    1. You can enable the Secure data exports option to prevent users from exporting data without password protection. This ensures higher levels of data security.  
  1. When the 'Do not let users to export data without password protection for' option is selected, users cannot export datasets without protecting the data with a password. Select one of the following options to export data with password protection:
    • Datasets with personal data: This prevents users from exporting those datasets which include personal data or PII data without password protection.

    • All datasets: This prevents users from exporting any dataset without password protection.


Review personal data

You can review how personal data is protected in all your workspaces under the Review personal data in all workspaces section. The name of the workspaces and the number of columns containing PII and ePHI data are displayed in this section. 

To review personal data 

1. Click the Settings icon at the top right corner. 

2. Select the Manage privacy tab from the side panel in the Settings page. 

3. Select the required workspace under the Review personal data in all workspaces section. The name of the datasets and the columns containing personal data will be shown. 

4. You can review the dataset's history if they were shared with other users, or exported with or without PII data and ePHI data, and if any security measures were applied to protect personal data. 

5. Click the View share/export history button for the required dataset. A neat summary of all share and export activity is shown in a chart view. 



6. You can also view the share and export details of the dataset in a timeline. Select the View timeline tab to switch to view a timeline of share and export activity for the dataset chosen. 





















    Access your files securely from anywhere

      Zoho CRM Training Programs

      Learn how to use the best tools for sales force automation and better customer engagement from Zoho's implementation specialists.

      Zoho CRM Training
        Redefine the way you work
        with Zoho Workplace

          Zoho DataPrep Personalized Demo

          If you'd like a personalized walk-through of our data preparation tool, please request a demo and we'll be happy to show you how to get the best out of Zoho DataPrep.

          Zoho CRM Training

            Create, share, and deliver

            beautiful slides from anywhere.

            Get Started Now


              Zoho Sign now offers specialized one-on-one training for both administrators and developers.

              BOOK A SESSION





                          Quick LinksWorkflow AutomationData Collection
                          Web FormsEnterpriseBegin Data Collection
                          Interactive FormsWorkplaceData Collection App
                          CRM FormsCustomer ServiceAccessible Forms
                          Digital FormsMarketingForms for Small Business
                          HTML FormsEducationForms for Enterprise
                          Contact FormsE-commerceForms for any business
                          Lead Generation FormsHealthcareForms for Startups
                          Wordpress FormsCustomer onboardingOrder Forms for Small Business
                          No Code FormsConstructionRSVP tool for holidays
                          Free FormsTravel
                          Prefill FormsNon-Profit

                          Intake FormsLegal
                          Mobile App
                          Form DesignerHR
                          Mobile Forms
                          Card FormsFoodOffline Forms
                          Assign FormsPhotography
                          Mobile Forms Features
                          Translate FormsReal EstateKiosk in Mobile Forms
                          Electronic Forms

                          Notification Emails for FormsAlternativesSecurity & Compliance
                          Holiday FormsGoogle Forms alternative GDPR
                          Form to PDFJotform alternativeHIPAA Forms
                          Email Forms
                          Encrypted Forms
                          Embeddable Forms
                          Secure Forms
                          Drag & drop form builder
                          WCAG



                                            You are currently viewing the help pages of Qntrl’s earlier version. Click here to view our latest version—Qntrl 3.0's help articles.




                                                Manage your brands on social media


                                                  • Desk Community Learning Series


                                                  • Digest


                                                  • Functions


                                                  • Meetups


                                                  • Kbase


                                                  • Resources


                                                  • Glossary


                                                  • Desk Marketplace


                                                  • MVP Corner


                                                  • Word of the Day


                                                  • Ask the Experts


                                                    Zoho Marketing Automation

                                                      Zoho Sheet Resources

                                                       

                                                          Zoho Forms Resources


                                                            Secure your business
                                                            communication with Zoho Mail


                                                            Mail on the move with
                                                            Zoho Mail mobile application

                                                              Stay on top of your schedule
                                                              at all times


                                                              Carry your calendar with you
                                                              Anytime, anywhere




                                                                    Zoho Sign Resources

                                                                      Sign, Paperless!

                                                                      Sign and send business documents on the go!

                                                                      Get Started Now




                                                                              Zoho TeamInbox Resources



                                                                                      Zoho DataPrep Resources



                                                                                        Zoho DataPrep Demo

                                                                                        Get a personalized demo or POC

                                                                                        REGISTER NOW


                                                                                          Design. Discuss. Deliver.

                                                                                          Create visually engaging stories with Zoho Show.

                                                                                          Get Started Now









                                                                                                              • Related Articles

                                                                                                              • Manage Databridge

                                                                                                                In the Settings page, select Databridges from the side panel to manage the linked databridges. If you have added Databridges already, you can view details such as: The name of the Databridge, the host server, and the OS it runs on. Number of users ...
                                                                                                              • Manage subscription

                                                                                                                In the Manage subscription tab, you can review your current plan, the number of rows processed, total storage used in your portal and more. It also gives an overview of the other usage details such as the number of data sources and destinations ...
                                                                                                              • Getting started with Zoho DataPrep

                                                                                                                What is Zoho DataPrep? Zoho DataPrep is an advanced self-service data preparation software that offers a comprehensive solution to model, cleanse, prepare, enrich and organize large volumes of data from multiple data sources to serve data analytics ...
                                                                                                              • Zoho DataPrep's Home page

                                                                                                                The home page gives you a brief overview of the workspaces you own, where they are located, and the workspaces that are shared with you. From Zoho DataPrep's home page, you can manage your Zoho DataPrep account, create and manage workspaces. The ...
                                                                                                              • Scheduling data export

                                                                                                                You can schedule data export using different export configurations in DataPrep. To schedule data export Click Export from the top bar in the Studio page and select Schedule export. 2. Click the New schedule button to create a new schedule for export. ...
                                                                                                                Wherever you are is as good as
                                                                                                                your workplace

                                                                                                                  Resources

                                                                                                                  Videos

                                                                                                                  Watch comprehensive videos on features and other important topics that will help you master Zoho CRM.



                                                                                                                  eBooks

                                                                                                                  Download free eBooks and access a range of topics to get deeper insight on successfully using Zoho CRM.



                                                                                                                  Webinars

                                                                                                                  Sign up for our webinars and learn the Zoho CRM basics, from customization to sales force automation and more.



                                                                                                                  CRM Tips

                                                                                                                  Make the most of Zoho CRM with these useful tips.



                                                                                                                    Zoho Show Resources