Using Ticket Tags - Zoho Desk Knowledgebase

Using Ticket Tags

Tags are words or a combination of words that can be used to add more context to tickets. For example, you might want to tag the tickets as 'demo' if they require a product demonstration. Later, you can view the top trending tags or send a follow-up email to a bunch of tickets that were tagged. Tags can also be added as a condition in automation and reports to trigger specific actions and filter tickets, respectively.

  • Each tag shouldn't exceed 50 characters.
  • Tags can contain only alphanumeric characters (a-z and 0-9), and no special characters are allowed.
  • You cannot modify the tags that were added in Zoho Desk.
  • Tags are specific the department in which they are added.
  • You can add a maximum of 10, 20, 30, and 50 tags per ticket on the Free, Standard, Professional, and Enterprise editions, respectively.

Adding Tags
Agents can add tags from the ticket details page.
To add a tag:
  1. Open a ticket to view its details. 
  2. Click  Tags below the Subject line. 
  3. Type a tag and hit Enter.
    The tag is saved immediately.

You can also create tags with more than one word. For added convenience, the auto-complete feature displays the tags beginning with the same character or word. 

Viewing Tag Activity 
You can view the tags added to the tickets in Zoho Desk.
To view a list of tags:
  1. Select the Tickets module.
  2. On the Ticket List page, click Tags from the left pane.
The Recent Tags view will display the four most recent tags added in your Zoho Desk. The All Tags view will display all the tags starting with the most popular ones at the top. You can click on a tag to view their related tickets.


Searching for Tickets by Tag
You can search for tags contained in tickets using the search box on the left pane.
To search tickets by tag:
  1. Select the Tickets module.
  2. On the Ticket List page, click Tags from the left pane.
  3. Click the Search icon (  ) alongside Tags.
  4. Enter the name of a tag and hit Enter
The search results will display the tickets that contain the tag.

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