Basic Fields

Table of Contents

In your form builder, Basic Fields lists the fields that your form will need to collect basic information from your respondents.

List of Basic Fields

The fields listed in the table below are available under Basic Fields.

The table column headers denote the following:

FIELD NAME: Specifies the name of the fields in Zoho Forms.

EXAMPLE: Gives an illustration of a real-time form.

DESCRIPTION: Defines each field and its properties.

VALIDATION: Conditions such as Mandatory, No Duplicates, Allow Negative Value, etc. can be applied to validate fields.

FIELD NAME	EXAMPLE	DESCRIPTION	VALIDATION
		Single line text with the specified character limit. Range: 0 - 255 characters You can choose the Input Type (Any Character, Letters Only, Letters and Numbers, Custom Entry Format) in which respondents can enter the input. Learn more	Mandatory
		Text of multiple lines with specified text length. Range : 0 - 65535 characters	Mandatory
		Numbers within a specified range. Choose the number of digits, minimum, and maximum values. Range : 0 - 18 digits Setting a Range with Minimum and Maximum values: This involves defining specific limits for the Number field. For example, for an Age field, you can set the minimum value to 18 and the maximum value to 65. This ensures that respondents can only enter values within this defined range. Setting field responses as Min-Max Values: You can use responses from other fields to dynamically influence the minimum and maximum values the respondent can enter in the Number field.	Mandatory No Duplicates Allows Negative Value
		Obtain decimal numbers in a specific format and decimal places. Range : 0 - 50 digits Setting a Range with Minimum and Maximum values: This involves defining specific limits for the Decimal field. This ensures that respondents can only enter values within this defined range.	Mandatory No Duplicates
		Collect name in your forms. Name elements : Title ( Mr.,Mrs., Ms.), First, Middle, and Last. You can set individual name elements as mandatory. You can choose the Input Type (Any Character, Letters Only, Letter and Numbers) in which respondents can enter the Name. You can choose to hide the labels of name elements.	Element-level Mandatory
		Collect address in your forms. Address elements : Street Address, Address Line 2, City, State/Region/Province, Postal/Zip Code, and Country. You can set individual address elements as mandatory. You can also set a default country either by selecting a country from the list or by the IP location of respondent. You can select the countries to be displayed in the Country element. You can choose to hide the labels of Address elements.	Element-level Mandatory
		Collect phone numbers and choose the number format from the Field format dropdown list. You can choose to include the Country Code and the desired countries to be listed. You can also set a default country either by selecting a country from the list or by the IP location of respondent. You can include a phone number input confirmation field to let respondents re-enter the phone number for confirmation. Choose the number of digits, minimum, and maximum values in Range . Range: 5 - 15 digits You can allow the entry of special characters (+, -, (), and space.) Special characters are excluded from the digit count as set in Range.	Mandatory No Duplicates Include phone input confirmation Allow only numbers
		Get an email address from users using this field. Use domain validation to allow/restrict certain domains. You can include an email input confirmation field to let respondents re-enter the email address for confirmation.	Mandatory No Duplicates Include email input confirmation
		Obtain a date within the specified range. Choose Autofill Date of Response to prefill the Date field with current date. You can configure customized date settings.	Mandatory No Duplicates
		Get time values in the desired time format and the minute intervals. Choose Autofill Time of Response to prefill the Time field with the current time.	Mandatory No Duplicates
		Collect date values within a specific range and time values in the desired time format. Choose Autofill Date-Time of Response to prefill the Date-Time field with the current date and time. You can configure customized Date-Time settings.	Mandatory No Duplicates
		Allow users to indicate their agreement to an option. You can also set a default status in the decision box. State represents the user's agreement or disagreement. You can customize the State Display Message depending on the checked/unchecked status, which will be used in email notifications, Zoho Sheets integration, Google Sheets integrations, reports, all entries, approvals and tasks. If you have configured to pre-fill the decision box state from the current form to the redirected form / website, the decision box state of the current form will be applied to the redirected form /website. Refer to the FAQ.	Mandatory
		Insert a dropdown list in your forms. Add as many choices as you want, and alter the choice labels as you wish. In the dropdown list, you can also create multiple groups and group the choices under each group. You can change the Dropdown style to include a search option for quickly finding the required option in the list. To do this, go to the Themes tab > Customize Form > Form tab > Fields > Dropdown List > Style > Searchable.	Mandatory
		Get a single answer from a list of choices. Choose the number of choices, choice labels, and customize the field appearance. To change this field as a dropdown list, choose Dropdown from the Field Type dropdown.	Mandatory
		Get a single answer from multiple choices. Choose the field size, number of choices, and alter the choice label. You can also specify the choice limit. To change this field to Checkbox field type, select Checkbox from the Field Type dropdown.	Mandatory
		Get multiple answer choices from a list of options. Specify the field type, number of choices, and alter the choice labels. Customize field appearance from Show data in the dropdown. To change this field to multiple choices, select Multiple Choice from the Field Type dropdown.	Mandatory
		Capture the website address in your forms using this field.	Mandatory
		Get the exact payment amount and specify the currency. Choose the decimal format and the decimal point numbers. Range : 0 - 50 digits Setting a Range with Minimum and Maximum values: This involves defining specific limits for the Currency field. For example, for an Age field, you can set the minimum value to 18 and the maximum value to 65. This ensures that respondents can only enter values within this defined range.	Mandatory No Duplicates
		Accept multiple files from users. By default, files of all formats can be uploaded into the field. If you only want to accept files of the desired format, enter the format in Allowed File Type. Choose the number of files (both minimum and maximum) that can be uploaded and specify each file's minimum and maximum size. Choose to select the file upload size limit in KB or MB. File Upload Limit : Up to 5 Maximum size allowed: 20 MB/20480 KB To allow file size above 20MB (upto1GB): Upgrade to our Premium or Zoho One Enterprise plan and configure to store the file attachments in Zoho WorkDrive. Learn more	Mandatory
		Allow your users to upload an image using this field. You can specify the image type, size, default camera mode, and timer options. Image Upload Limit : Up to 5 Maximum size allowed : 20 MB /20480 KB Learn more	Mandatory
		Create new sections in your form. Enter the required field label.
		Create multi-page forms using this field. Enter the page title and the field navigation from the Navigation Options.
		Insert a slider for rating. Specify the minimum and maximum ranges.	Mandatory
		Allow different types of ratings in your forms. Choose from our different rating types and count.	Mandatory
		Add a description to your forms with text of any font, style, and color with any alignments. You can change the font style of the description from the Font Family dropdown. If you wish to choose any web font other than the Default Fonts available, click Manage Fonts. Insert hyperlinks and images.
	The Unique ID field will not be visible to the respondent.	Track form submission through a unique identifier. Customize it by entering the starting number, prefix, and suffix values. Field values can also be prefixed or suffixed. Learn more

Single Line

You can choose the Input Type (Any Character, Letters Only, Letters and Numbers, Custom Entry Format) in which the respondents can provide input in the Single Line field.

If you are looking to collect field responses in a specific format (for example, an ID number which is a combination of alpha-numeric characters), choose the Custom Entry Format option in the Input type of the Single Line field properties.

Collect field responses in the desired format

Watch a quick video to understand a simple use-case where the Entry Format option can be used.

To use this option,

Go to the Properties of the Single Line field.
Under Input Type, select Custom Entry Format from the dropdown.

Under Entry Format, enter the format in which you wish to receive the responses using the below denotations:

W	Uppercase letters
w	Lowercase letters
L	Any letters (case insensitive)
d	Digits
*	Alphanumeric characters
*@ # $ % ^ & ( ) - _ + = \ \| : ' " , . / Space**	Special characters

To accept any of the above mentioned characters as input from respondents, you must prefix \ with these characters as shown:

\W denotes the alphabet W
\w denotes the alphabet w
\L denotes the alphabet L
\d denotes the alphabet d
\* denotes the character *
\\ denotes the character \

Check out the following examples to understand better:

If you wish to collect driver's license number with one alphabet followed by 12 numbers (Eg: S-514-778-616-977), you must enter the pattern as follows in the Single Line field Properties:

W-ddd-ddd-ddd-ddd

If you wish to collect the Employee IDs of respondents in the format:

ZYK-pm-0497 (ZYK - 2 Lower case alphabets - 4 Digits)

You must enter the pattern as follows in the Single Line field Properties:

ZYK-ww-dddd

If you wish to collect a Product Code in the format:

Wd-36-fp\6546 (Wd - 2 Digits - 2 Lower case alphabets \ 4 Digits)

You must enter the pattern as follows in the Single Line field Properties:

\W\d-dd-ww\\dddd

Alternatively, you can generate a format in which you wish to receive the field input. To do so,

Click the Generate Format option in the right corner of Entry Format under Properties.
In the pop-up, enter an example in the desired format.

For example: If you wish to collect the PAN of your respondents in a format with the first 5 characters being alphabets, followed by 4 numeric values, and ending with an alphabet, you can enter an example of the format as shown:

Note: If you wish to have a static content in the format, you must enclose the content in curly braces {}.

For example, {ZYK} - 123 will generate the format ZYK - ddd.
Click Generate.
Click Use Format to use the generated format under Entry Format.

You can customize the default error message Entry does not match the required format under Settings > Custom Messages > Field Validation Messages to help your respondents enter the response in the required format.

We recommend that you include a description of the desired format in the field Instructions to help your respondents enter the response in the required format.

Image Upload

Using this field, respondents can capture an image using their smart phone or upload images from their gallery or computer to a form.

To configure an Image Upload field,

Add the Image Upload field from the Basic Fields to your form.
Under Properties, enter the name of the field in Field Label.
You can enter the minimum and the maximum number of images that can be uploaded to the field under Image Upload Limit.
You can enter the minimum and maximum size allowed for an image under File Size.
To allow image size above 20 MB (upto 1 GB): Upgrade to our Premium or Zoho One Enterprise plan and configure to store the file attachments in Zoho WorkDrive. Learn more
You can select the allowed formats of images under Allowed File Type.

Respondent can either upload images from their device or use the webcam to directly take pictures by clicking

Note:

Respondents must turn on the camera permission on their browser if they wish to use their webcam to capture pictures.
Respondents can capture images using webcam only in .png format.
If your form is embedded on a website, the respondents will not be able to capture pictures using the webcam. To allow this, you must include the following in the embed code:
allow="camera"
?zf_enablecamera=true

For example:

While embedding using iframe

While embedding using JavaScript

While embedding as Lightbox pop-up

For a mobile app user,

Select if you wish to allow users to capture images using the Front Camera or Rear Camera under Default Mode.
To allow users to upload pictures from their gallery, select Use Photo Gallery.
To allow users to capture images using both front and rear camera modes, select Switch between Camera modes.
To set a timer to capture images, select Use Timer.
To compress the size of the captured images, select Enable Compression.

Audio/Video Upload

Whether you're collecting video resumes in job applications, getting videos for a film audition, or getting song auditions via online forms, the Audio/Video Upload field makes it a breeze. Using this field, you can let your respondents upload audio/video files or record audio/video in the live form.

To add an Audio/Video field on your form,

Drag and drop the Audio/Video Upload field from the Basic Fields.
In the pop-up, select if you want to let respondent upload Audio or Video files.
In the field Properties, you can change the Field Label and describe your expectation of the media file to be uploaded under Instructions.
You change the Field Type from Audio to Video or vice-versa at any point.
You can enter the minimum and the maximum number of media files that can be uploaded to the field under File Upload Limit.
You can enter the minimum and maximum size allowed for a media file under File Size. The maximum size allowed is 20 MB.
To allow file size above 20 MB (upto 1 GB): Upgrade to our Premium or Zoho One Enterprise plan and configure to store the file attachments in Zoho WorkDrive. Learn more
When respondents upload audio/video files to your form, the different file names they use can make it difficult for you to visually organize the files. To make the names look consistent, you can use the File Name option to rename the uploaded files automatically when a respondent submits the form.
You can select the formats of the audio/video files that can be uploaded under Allowed File Format.
Supported Audio file formats: mp3, m4a, flac, wav, wma, aiff
Supported Video file formats: mp4, mov, wmv, avi, mkv, webm

Supported Audio/Video recording formats in web and mobile browsers

By default some web browsers support recording of audio/video in a specific format only.

Audio recording formats supported - wav (in all web and mobile browsers)

Video recording formats supported (in web browsers):

Chrome	webm
Firefox	webm
Edge	webm
Opera mini	webm
Ulla	webm
Safari	mp4

For a mobile app user:

To allow users to upload audio files from their media gallery, select Use Media Gallery.
If you have chosen to provide a Video Upload field, you can additionally allow users to record video using both front and rear camera modes, by selecting Switch between Camera modes.

You can download or play the media files uploaded in the submitted form entries in the All Entries/ Reports section.

Note:

To record audio, respondents must grant microphone permission in their browser settings.
To record video using the webcam, respondents must grant camera permission in their browser settings.
To record video with audio, respondents must enable both camera and microphone permissions. However, if only camera permission is enabled without the microphone permission, video will be recorded without any audio.

Unique ID

With this field, each form entry will be assigned a unique ID to help uniquely identify each entry.

To do so,

Add a Unique ID field from the Basic Fields to your form.
Under Properties, you can enter a numeric value for the unique ID sequence to start with in Starts From .
You can include the field responses as Prefix or Suffix to the Unique ID.

The unique IDs assigned to the form entries can be viewed under the Unique ID column in the All Entries section of your form.

Note :

Unique ID field supports a maximum length of 250 characters. If the prefixed or suffixed field responses make the character count exceed the maximum limit, the Unique ID will be trimmed to 250 characters.
Fields supported to be added as Prefix or Suffix to the Unique ID: Single Line, Number, Decimal, Phone Number, Name, Address, Date, Date-Time, Currency, Slider, Rating, Time, DropDown, Radio.

Check out how you can make the Unique ID field visible in your form's PDF copy.

Description

You can make personalized interactions with your respondents by customizing the Description field. You can include the responses of other fields within the Description text.

To do this,

Drag and drop the Description field from the Basic Fields to your form in the form builder.
In the Text Editor, enter your description and click the icon in the top-right and select the required fields wherever needed in the description.

The response for a field included within the Description will automatically appear in the live form as a respondent fills the form.

Click Done .

Slider

A Slider field allows your users to choose a number value on a slider scale by clicking and dragging the pointer on the slider. This field can be used in scenarios where you want to know what your respondents think about your service, or if you want to know their level of satisfaction, their experience with your business on feedback forms, and a lot more.

To add a Slider field to your form,

Drag and drop the Slider field from the Basic Fields to your form in the form builder.
Under Properties, you can enter a numeric value to be set as the Initial Value on the slider when a respondent accesses your form. The respondent can however, change this initial value as required.
You can set the minimum and the maximum values that the the user can select on the slider under Range .
You can give a Unit of measurement for the values that will be displayed next to the min and max values on the slider scale.
You can provide a Step Value which determines the step size for each increment in the pointer's position on the slider.
If you set the Step Value to 10, for example, each click and drag on the slider will scale to 10, 20, 30, and so on.
Note: Ensure that the you choose a step value that splits the slider at equal intervals within the given range.
You can choose to display these Step Values, and the Step Pointers on the slider by enabling the respective checkboxes as shown.

Note: The step values and the step pointers will be displayed only if the slider's slice count is 10 or less.
If you choose to have different labels for Min and Max, select the Show Min/Max Label option and provide the desired label name for each.

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Field Types | Basic Fields - Zoho Forms

Basic Fields

List of Basic Fields

Single Line

Image Upload

Audio/Video Upload

Supported Audio/Video recording formats in web and mobile browsers

Unique ID

Description

Slider

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