Form Entries | Deleting Form Entries - Zoho Forms

Deleting Form Entries

Once deleted, entries will be permanently lost and cannot be retrieved later. So consider backing up your data before proceeding with permanent deletion.

You can move the form entries to Trash, restore them from the trashed entries, or permanently delete the entries.

List View

Trash Entries

To move the form entries to Trash,

  1. Go to the All Entries section of the form.
  2. Select the entries that you wish to trash from the list of entries and click Trash. 

    Trash Entries

Notes
Note: The trashed entries will get permanently deleted after 5 days.

Restore Entries

To restore the trashed form entries,

  1. Go to the All Entries section of the form.
  2. Select the Trashed Entries option from the All Entries filter on the left.

    Go to the Trashed Entries

  3. Select the entries that you wish to restore from the list of Trashed Entries and click Restore. 

    Restore deleted form entries

Permanently Delete Entries

To delete the form entries permanently,

  1. Go to the All Entries section of the form.
  2. Select the Trashed Entries option from the Filter in the top-right corner.

    Go to the Trashed Entries

  3. Select the entries that you wish to delete permanently from the list of Trashed Entries and click Delete. 

    Click Delete

Notes

Note:

  • Saved, Pending, and Opted out entries cannot be moved to Trash. They can only be permanently deleted.
  • The options to Trash and Restore form entries are available only in our paid plans. Entries will be deleted permanently in the Free plan.
Refer to the FAQ on freeing up the storage space in your Zoho Forms account.


Kanban View

Trash Entries

To move a from entry to the Trash,

  1. Go to the All Entries section of the form.
  2. Select the entry that you wish to trash from the list of entries and click Trash. 

    Trash entries in kanban view

NotesNote: The trashed entries will be permanently deleted after 5 days.

Restore Entries

To restore a trashed form entry,
  1. Go to the All Entries section of the form.
  2. Select the Trashed Entries option from the All Entries dropdown as shown.

    trashed entries option in Kanban view

  3. Select the entry that you wish to restore from the list of Trashed Entries and click Restore. 

    restore entries in kanban view

Permanently Delete Entries

To delete the entry permanently from Trash,
  1. Go to the All Entries section of the form.
  2. Select the Trashed Entries option from the All Entries dropdown.
  3. Select the entry that you wish to delete permanently from the list of Trashed Entries and click Delete. 
    delete entries in kanban view

Note:
  1. Unlike List view deleting multiple entries is not feasible in Kanban view, as it doesnot does not support multi-select option.
  2. Saved, Pending, and Opted Out entries cannot be moved to Trash. They can only be permanently deleted.
  3. The options to Trash and Restore form entries are available only in our paid plans. Entries will be deleted permanently in the Free plan.

Deleting All Entries

To bulk delete all the entries in your form,
  1. Go to the All Entries section of the form and click the More icon.
  2. Select Delete All Entries.

    Select Delete All Entries option

  3. A pop-up will display the count of all entries scheduled for deletion (saved, submitted, trashed, unconfirmed, opted out). To proceed with permanent deletion, check the acceptance box.
  4. Complete the CAPTCHA to confirm the permanent deletion of all entries.

    Deleting all entries

Notes
Note:
  1. Only the form owner can delete all form entries. 

  2. Once deleted, entries will be lost permanently and cannot be retrieved later. Consider backing up your data before proceeding with permanent deletion.