Sharing All Entries

Sharing All Entries

You can share all entries of a form with all users or specific users in your organization with specified permissions.

Sharing all entries with all users in your organization

To share form entries with all the users in your organization,
  1. In the All Entries section of your form, click Share in the top-right corner.
  2. In the pop-up, select All Users from the Share With dropdown.
  3. You can choose to give them either Read Only access, Read/Write to edit records.
    If you wish to give users the permission to merge Zoho Writer documents, choose the Read/Write/Merge option.  

    Share all entries

    The table below lists the permissions that user with Read OnlyRead/Write permissions 
    can have:

       Read Only
       View the record
       Read/Write  View, Edit, Print, Export the record, Assign the task, Record Audit 
       Read/Write/Merge View, Edit, Print, Export the record, Assign the task, Record Audit, Merge the document

Sharing all entries with specific users in your organization

To share form entries with specific users in your organization,
  1. In the All Entries section of your form, click Share in the top-right corner.
  2. In the pop-up, select Specific Users from the Share With dropdown.
  3. Enter the email address of users you want to share the entries with.
  4. You can choose to give them either Read Only access or Read/Write access to edit records
    If you wish to give shared users of all entries the permission to merge Zoho Writer documents, choose the Read/Write/Merge option. 
  5. The table below lists the permissions that user with Read OnlyRead/WriteRead/Write/Merge, and All Permissions 
    can have:

       Read Only
       View the record
       Read/Write  View, Edit, Print, Export the record, Assign the task, Record Audit 
       Read/Write/Merge View, Edit, Print, Export the record, Assign the task, Record Audit, Merge the document
    All Permissions
    View, Edit, Print, Export, Assign the task, Record Audit, Merge the document, Trash, Restore, Delete, Re-push the records failed in integration, and schedule reports with Report Scheduler

    Notes
    Note:
    -If you choose to give a user Merge permission, each time the user merges documents, the form owner's credits will be deducted. You can view the users who have initiated Document Merge in the Report Entries under Mail Merge Status column.
    - You can give All Permissions access only to 10 users.
Info
The option to share all entries of a form is available only in our Standard plan and above.

    Access your files securely from anywhere

      Zoho CRM Training Programs

      Learn how to use the best tools for sales force automation and better customer engagement from Zoho's implementation specialists.

      Zoho CRM Training
        Redefine the way you work
        with Zoho Workplace

          Zoho DataPrep Personalized Demo

          If you'd like a personalized walk-through of our data preparation tool, please request a demo and we'll be happy to show you how to get the best out of Zoho DataPrep.

          Zoho CRM Training

            Create, share, and deliver

            beautiful slides from anywhere.

            Get Started Now


              Zoho Sign now offers specialized one-on-one training for both administrators and developers.

              BOOK A SESSION









                                            You are currently viewing the help pages of Qntrl’s earlier version. Click here to view our latest version—Qntrl 3.0's help articles.




                                                Manage your brands on social media

                                                  Zoho Desk Resources

                                                  • Desk Community Learning Series


                                                  • Digest


                                                  • Functions


                                                  • Meetups


                                                  • Kbase


                                                  • Resources


                                                  • Glossary


                                                  • Desk Marketplace


                                                  • MVP Corner


                                                  • Word of the Day


                                                    Zoho Marketing Automation

                                                      Zoho Sheet Resources

                                                       

                                                          Zoho Forms Resources


                                                            Secure your business
                                                            communication with Zoho Mail


                                                            Mail on the move with
                                                            Zoho Mail mobile application

                                                              Stay on top of your schedule
                                                              at all times


                                                              Carry your calendar with you
                                                              Anytime, anywhere




                                                                    Zoho Sign Resources

                                                                      Sign, Paperless!

                                                                      Sign and send business documents on the go!

                                                                      Get Started Now




                                                                              Zoho TeamInbox Resources



                                                                                      Zoho DataPrep Resources



                                                                                        Zoho DataPrep Demo

                                                                                        Get a personalized demo or POC

                                                                                        REGISTER NOW


                                                                                          Design. Discuss. Deliver.

                                                                                          Create visually engaging stories with Zoho Show.

                                                                                          Get Started Now









                                                                                                              • Related Articles

                                                                                                              • New Entries

                                                                                                                You will be notified with the number of new entries received for forms on your forms listing page as shown. This feature records the new form submissions that have arrived since your last visit to the All Entries section of the respective forms to ...
                                                                                                              • Editing Form Entries

                                                                                                                List View To edit a form entry in List view, In the All Entries section of your form, hover over the record and click the ellipsis icon to the left of the record. Select Edit and make your changes in the Edit Record pane. Make the necessary changes ...
                                                                                                              • Viewing Form Entries

                                                                                                                Once you have successfully created and shared a form, the form responses will be listed under All Entries. Here, you can view all entries as a summary, and group them based on certain criteria. You can also change the view, edit the entries, assign ...
                                                                                                              • Deleting Form Entries

                                                                                                                You can move the form entries to Trash, restore them from the trashed entries, or permanently delete the entries. List View Trash Entries To move the form entries to Trash, Go to the All Entries section of the form. Select the entries that you wish ...
                                                                                                              • Assigning Form Entries as Tasks

                                                                                                                You can assign form entries as a task to the users in your organization. They will be able to update and edit all the fields of the assigned records (you can set task permissions). They can leave comments, notify the admin as soon as the records are ...
                                                                                                                Wherever you are is as good as
                                                                                                                your workplace

                                                                                                                  Resources

                                                                                                                  Videos

                                                                                                                  Watch comprehensive videos on features and other important topics that will help you master Zoho CRM.



                                                                                                                  eBooks

                                                                                                                  Download free eBooks and access a range of topics to get deeper insight on successfully using Zoho CRM.



                                                                                                                  Webinars

                                                                                                                  Sign up for our webinars and learn the Zoho CRM basics, from customization to sales force automation and more.



                                                                                                                  CRM Tips

                                                                                                                  Make the most of Zoho CRM with these useful tips.



                                                                                                                    Zoho Show Resources