Form Entries | Viewing Form Entries - Zoho Forms

Viewing Form Entries

Once you have successfully created and shared a form, the form responses will be listed under All Entries. Here, you can view all entries as a summary, and group them based on certain criteria. You can also edit the entries, assign entries as tasks, and export them. 

Each form response you receive is added as a record under the All Entries section.

To view form responses, click All Entries under your form's name.

Accessing All Entries section


You can also access All Entries using the link in your form-builder.

Accessing All Entries section

All your form entries will be listed.

All Entries section

Sorting Entries

To sort entries in a specific column in ascending or descending order,

  1. Hover over the column and click the drop-down button specific to the column.
  2. Select Ascending or DescendingIf you have assigned values to a choice based field, you can also view the values assigned.

    Sort entries

Pin a Column to Freeze Pane

To freeze a specific column and keep it locked while you scroll through the other columns, you can pin a column. To do so,
  1. Hover over the column and click the drop-down button specific to the column.
  2. Select Add To Freeze Pane as shown.

    Freeze a column

Show/Hide Columns

To show or hide any columns from the table view of all entries,
  1. Click the icon to the left of column headers.



  2. Select/unselect the required columns.


Customizing field entries

You can apply different font and background colors to choice-type field (Dropdown, Radio, Multiple Choice, and Checkbox) entries, to identify the choices distinctly as shown below.

Apply different colors to the choices selectes

To do so, 
  1. Click the drop-down in any choice type column and select Customize.

    Customize field entries

  2. In the pop-up, set font and background colors for all the choices you've listed under a field.

    Customize font and background color
Note: The color customizations applied here will be reflected in the reports you create. You will be able to modify or reset the customizations in your reports.

Including Additional Fields

You can include certain additional columns in the All Entries section by clicking the horizontal ellipsis icon in the top-right corner and then clicking the Additional Fields option.

Include additional columns

IP Address, Added Email ID, Modified Time, Submitters Location, Submitters Latitude, Submitters Longitude, Submitted Language, GOOGLE_CLICK_ID, Payment Merchant, Payment Mode, Payment Transaction ID columns can be included to the All Entries section with this option.

Check out how you can let your org members view form entries.

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