Form Entries | Viewing Form Entries - Zoho Forms

Viewing Form Entries

Once you have successfully created and shared a form, the form responses will be listed under All Entries. Here, you can view all entries as a summary, and group them based on certain criteria. You can also edit the entries, assign entries as tasks, and export them. 

Each form response you receive is added as a record under the All Entries section.

To view form responses, click All Entries under your form's name.

Accessing All Entries section

You can also access All Entries using the link in your form-builder.

Accessing All Entries section

All your form entries will be listed.

All Entries section

Sorting Entries

To sort entries in a specific column in ascending or descending order,

  1. Hover over the column and click the drop-down button specific to the column.
  2. Select Ascending or DescendingIf you have assigned values to a choice based field, you can also view the values assigned.

    Sort entries

Pin a Column to Freeze Pane

To freeze a specific column and keep it locked while you scroll through the other columns, you can pin a column. To do so,
  1. Hover over the column and click the drop-down button specific to the column.
  2. Select Add To Freeze Pane as shown.

    Freeze a column

Show/Hide Columns

To show or hide any columns from the table view of all entries,
  1. Click the icon to the left of column headers.

  2. Select/unselect the required columns.

Customizing field entries

You can apply different font and background colors to choice-type field (Dropdown, Radio, Multiple Choice, and Checkbox) entries, to identify the choices distinctly as shown below.

Apply different colors to the choices selectes

To do so, 
  1. Click the drop-down in any choice type column and select Customize.

    Customize field entries

  2. In the pop-up, set font and background colors for all the choices you've listed under a field.

    Customize font and background color
Note: The color customizations applied here will be reflected in the reports you create. You will be able to modify or reset the customizations in your reports.

Including Additional Fields

You can include certain additional columns in the All Entries section by clicking the horizontal ellipsis icon in the top-right corner and then clicking the Additional Fields option.

Include additional columns

IP Address, Added Email ID, Modified Time, Submitters Location, Submitters Latitude, Submitters Longitude, Submitted Language, GOOGLE_CLICK_ID, Payment Merchant, Payment Mode, Payment Transaction ID, Form Approval History columns can be included to the All Entries section with this option.

Check out how you can let your org members view form entries.

    Zoho CRM Training Programs

    Learn how to use the best tools for sales force automation and better customer engagement from Zoho's implementation specialists.

    Zoho CRM Training
      Redefine the way you work
      with Zoho Workplace

        Zoho DataPrep Personalized Demo

        If you'd like a personalized walk-through of our data preparation tool, please request a demo and we'll be happy to show you how to get the best out of Zoho DataPrep.

        Zoho CRM Training

          Create, share, and deliver

          beautiful slides from anywhere.

          Get Started Now

            Zoho Sign now offers specialized one-on-one training for both administrators and developers.

            BOOK A SESSION

                                You are currently viewing the help pages of Qntrl’s earlier version. Click here to view our latest version—Qntrl 3.0's help articles.

                                    Manage your brands on social media

                                      Zoho Desk Resources

                                      • Desk Community Learning Series

                                      • Digest

                                      • Functions

                                      • Meetups

                                      • Kbase

                                      • Resources

                                      • Glossary

                                      • Desk Marketplace

                                      • MVP Corner

                                      • Word of the Day

                                        Zoho Marketing Automation

                                          Zoho Sheet Resources


                                              Zoho Forms Resources

                                                Secure your business
                                                communication with Zoho Mail

                                                Mail on the move with
                                                Zoho Mail mobile application

                                                  Stay on top of your schedule
                                                  at all times

                                                  Carry your calendar with you
                                                  Anytime, anywhere

                                                        Zoho Sign Resources

                                                          Sign, Paperless!

                                                          Sign and send business documents on the go!

                                                          Get Started Now

                                                                  Zoho TeamInbox Resources

                                                                          Zoho DataPrep Resources

                                                                            Zoho DataPrep Demo

                                                                            Get a personalized demo or POC

                                                                            REGISTER NOW

                                                                              Design. Discuss. Deliver.

                                                                              Create visually engaging stories with Zoho Show.

                                                                              Get Started Now

                                                                                            You are currently viewing the help articles of Sprints 1.0. If you are a user of 2.0, please refer here.

                                                                                            You are currently viewing the help articles of Sprints 2.0. If you are a user of 1.0, please refer here.

                                                                                                  • Related Articles

                                                                                                  • Exporting Form Entries

                                                                                                    You can choose to export form entries as a CSV or PDF file. Export as CSV Exporting form entries in bulk To export all the form entries in bulk as a CSV file, In the All Entries section of your form, click the Export icon as shown. Select Export as ...
                                                                                                  • New Entries

                                                                                                    You will be notified with the number of new entries received for forms on your forms listing page as shown. This feature records the new form submissions that have arrived since your last visit to the All Entries section of the respective forms to ...
                                                                                                  • Editing Form Entries

                                                                                                    To edit a record, In the All Entries section of your form, hover over the record and click the ellipsis icon to the left of the record. Select Edit and make your changes in the Edit Record pane.  Make the necessary changes and click Update to save ...
                                                                                                  • Deleting Form Entries

                                                                                                    You can move the form entries to Trash, restore them from the trashed entries, or permanently delete the entries. Trash Entries To move the form entries to Trash, Go to the All Entries section of the form. Select the entries that you wish to trash ...
                                                                                                  • Assigning Form Entries as Tasks

                                                                                                    You can assign form entries as a task to the users in your organization. They will be able to update and edit all the fields of the assigned records (you can set task permissions). They can leave comments, notify the admin as soon as the records are ...
                                                                                                    Wherever you are is as good as
                                                                                                    your workplace



                                                                                                      Watch comprehensive videos on features and other important topics that will help you master Zoho CRM.


                                                                                                      Download free eBooks and access a range of topics to get deeper insight on successfully using Zoho CRM.


                                                                                                      Sign up for our webinars and learn the Zoho CRM basics, from customization to sales force automation and more.

                                                                                                      CRM Tips

                                                                                                      Make the most of Zoho CRM with these useful tips.

                                                                                                        Zoho Show Resources