With reports, you can sort and consolidate form data by applying filters on the received entries. This way, you can analyze the data collected better and get your team involved in managing them. You can share the reports publicly, or with specific users, and print and export the reports. You can also embed the report into any webpage. 

Zoho Forms provides two different ways to present your data. They are 

In List View, all entries are consolidated and presented in tabular format similar to spreadsheet. Using list view, you get a comprehensive view of your entire data set on a single screen.The field names are displayed as column header and each record occupies a row. This allows you to see all your information at once glance.

If you have chosen List View, provide the Report Name and click Create to see the report builder.

Kanban view reports offer a visually engaging way to represent your data. It uses selection fields like Dropdown or Radio fields to categorize entries. The selections made in your dropdown or radio buttons become the column headers. This creates a clear visual distinction between different categories within your data set. Each record in your report is transformed into a visual card. This card can display relevant information about the entry, making it easy to scan and understand. Entries are automatically grouped under the relevant column based on the selection made for that specific record. This allows you to see how many entries fall into each category at a glance.

Let's assume you're hosting a series of webinars on various digital marketing topics. You want to understand which webinars are attracting the most interest from registrants. Using kanban view report you can instantly categorise entries based on their selected webinar topic. This allows you to gauge audience interest and identify the most popular topics.

Note :

1. Kanban view can only display upto 20 columns in a report. If your grouping field has more than 20 choices, by default the first 20 choices will be displayed in columns. To edit the choices displayed in the report, click Modify view in the report.
   
2. Each column can display a maximum of 1000 entries.

Alternatively,

1. Click the Reports tab on the home page. A list of all the reports created will appear.
   
   
   
2. To create a new report, click the New Report button in the top-right corner of the page.
   
3. Choose the view type of your report and configure it.
4. Click Create once done. 

You will have the following Report Options while creating a new report:

1. General
   
   
2. Custom Filters
   
   
3. Auto Filters
   

1. Show/Hide Columns
   

General Settings

Report Name : You can change the name of your report here. You can rename your report at any time.

Date Format : Date  in the report will be displayed in the format selected here.

Time Zone : Under the Date-Time  column in your report, the time will be displayed based on the selected time zone. 

Custom Filters

Use this option to filter out entries that match the conditions you specify. Entries that match the set conditions will automatically be added to the report. 

To do so,

1. Click the Custom Filters tab, then click Configure Filter
   
2. Here, you can give multiple conditions to filter out only those entries that you wish to include in your report. Select the Field Name and the condition it has to satisfy by choosing a Comparison from the drop-down list and the Value it has to match.
3. To add a condition or delete a condition, click the + and - icons respectively.
4. If you want your entries to satisfy two or more conditions, select the Match All option. For the entries to satisfy any one condition from the multiple conditions specified, select the Match Any option.
   
5. Click Save.
   
   

Auto Filters

Show/Hide Columns

Under Show/Hide columns,

• You can choose to show or hide the form fields from a report.
• You can modify the display names of the fields.
  
• To change the order of the fields in your report, drag and rearrange the fields.
  

Note : 

1. Show/Hide Column in kanban view only affects how information is displayed in the Record Summary. These changes won't be reflected in the reports you generate.
   
2. The fields used for configuring the Kanban view report will be pre-selected by default in Show/Hide column and cannot be hidden. This ensure that the Record Summary always includes the necessary information.