Reports | Deleting Report Entries - Zoho Forms

Deleting Report Entries

List View

You can move the entries from a report to trash, restore them from the trashed entries, or permanently delete the entries.

Trash Entries

To move the entries from a report to the Trash,

  1. Go to the Entries tab of the report. 
  2. Select the entries that you wish to trash from the list of entries and click Trash.

    Trash Entries
Note: The trashed entries will be permanently deleted after 5 days.

Restore Entries

To restore the entries from the Trash,

  1. Go to the Entries tab of the report.
  2. Select Trashed Entries option from the All Entries dropdown as shown. 

    Go to Trashed Entries
  3. Select the entries that you wish to restore from the list of Trashed entries and click Restore

    Restore entries

Permanently Delete Entries

To delete the entries permanently from the Trash:

  1. Go to the Entries tab of the report.
  2. Select Trashed Entries option from the All Entries dropdown as shown. 

    Go to Trashed Entries
  3. Select the entries that you wish to delete permanently from the list of Trashed Entries and click Delete

    Permanently delete entries

Note:

  • Saved, Pending, and Opted Out entries cannot be moved to Trash. They can only be permanently deleted.
  • The options to Trash and Restore report entries are available only in our paid plans. Entries will be deleted permanently in the Free plan.

Kanban View

Trash Entries

To move a entry from the report to the Trash,

  1. Go to the Entries tab of the report. 
  2. Select the entry that you wish to trash from the list of entries and click Trash.

    Kanban - trash entry
Note: The trashed entries will be permanently deleted after 5 days.

Restore Entries

To restore the deleted entry from the Trash,
  1. Go to the Entries tab of the report.

  2. Select Trashed Entries option from the All Entries dropdown as shown.

    kanban - Go to All Entries

  3. Select the entry that you wish to restore from the trashed entries and click Restore.

    Kanban- restore entry

Permanently Delete Entries

To delete the entry permanently from Trash,
  1. Go to the Entries tab of the report.
  2. Select the Trashed Entries option from the All Entries dropdown.
  3. Select the entry that you wish to delete permanently and click Delete.

    kanban- permanently delete entry

Note:
  1. Unlike List view deleting multiple entries is not feasible in Kanban view, as it doesnot does not support multi-select option.
  2. Saved, Pending, and Opted Out entries cannot be moved to Trash. They can only be permanently deleted.
  3. The options to Trash and Restore report entries are available only in our paid plans. Entries will be deleted permanently in the Free plan.


      Create. Review. Publish.

      Write, edit, collaborate on, and publish documents to different content management platforms.

      Get Started Now


        Access your files securely from anywhere

          Zoho CRM Training Programs

          Learn how to use the best tools for sales force automation and better customer engagement from Zoho's implementation specialists.

          Zoho CRM Training
            Redefine the way you work
            with Zoho Workplace

              Zoho DataPrep Personalized Demo

              If you'd like a personalized walk-through of our data preparation tool, please request a demo and we'll be happy to show you how to get the best out of Zoho DataPrep.

              Zoho CRM Training

                Create, share, and deliver

                beautiful slides from anywhere.

                Get Started Now


                  Zoho Sign now offers specialized one-on-one training for both administrators and developers.

                  BOOK A SESSION







                              Quick LinksWorkflow AutomationData Collection
                              Web FormsEnterpriseOnline Data Collection Tool
                              Embeddable FormsBankingBegin Data Collection
                              Interactive FormsWorkplaceData Collection App
                              CRM FormsCustomer ServiceAccessible Forms
                              Digital FormsMarketingForms for Small Business
                              HTML FormsEducationForms for Enterprise
                              Contact FormsE-commerceForms for any business
                              Lead Generation FormsHealthcareForms for Startups
                              Wordpress FormsCustomer onboardingForms for Small Business
                              No Code FormsConstructionRSVP tool for holidays
                              Free FormsTravelFeatures for Order Forms
                              Prefill FormsNon-Profit

                              Intake FormsLegal
                              Mobile App
                              Form DesignerHR
                              Mobile Forms
                              Card FormsFoodOffline Forms
                              Assign FormsPhotographyMobile Forms Features
                              Translate FormsReal EstateKiosk in Mobile Forms
                              Electronic Forms
                              Drag & drop form builder

                              Notification Emails for FormsAlternativesSecurity & Compliance
                              Holiday FormsGoogle Forms alternative GDPR
                              Form to PDFJotform alternativeHIPAA Forms
                              Email FormsFormstack alternativeEncrypted Forms

                              Wufoo alternativeSecure Forms

                              TypeformWCAG

                                All-in-one knowledge management and training platform for your employees and customers.


                                            Create. Review. Publish.

                                            Write, edit, collaborate on, and publish documents to different content management platforms.

                                            Get Started Now




                                                              You are currently viewing the help pages of Qntrl’s earlier version. Click here to view our latest version—Qntrl 3.0's help articles.




                                                                  Manage your brands on social media


                                                                    • Desk Community Learning Series


                                                                    • Digest


                                                                    • Functions


                                                                    • Meetups


                                                                    • Kbase


                                                                    • Resources


                                                                    • Glossary


                                                                    • Desk Marketplace


                                                                    • MVP Corner


                                                                    • Word of the Day


                                                                    • Ask the Experts


                                                                      Zoho Sheet Resources

                                                                       

                                                                          Zoho Forms Resources


                                                                            Secure your business
                                                                            communication with Zoho Mail


                                                                            Mail on the move with
                                                                            Zoho Mail mobile application

                                                                              Stay on top of your schedule
                                                                              at all times


                                                                              Carry your calendar with you
                                                                              Anytime, anywhere




                                                                                    Zoho Sign Resources

                                                                                      Sign, Paperless!

                                                                                      Sign and send business documents on the go!

                                                                                      Get Started Now




                                                                                              Zoho TeamInbox Resources





                                                                                                        Zoho DataPrep Demo

                                                                                                        Get a personalized demo or POC

                                                                                                        REGISTER NOW


                                                                                                          Design. Discuss. Deliver.

                                                                                                          Create visually engaging stories with Zoho Show.

                                                                                                          Get Started Now








                                                                                                                              • Related Articles

                                                                                                                              • Deleting Form Entries

                                                                                                                                Once deleted, entries will be permanently lost and cannot be retrieved later. So consider backing up your data before proceeding with permanent deletion. You can move the form entries to Trash, restore them from the trashed entries, or permanently ...
                                                                                                                              • Creating Reports

                                                                                                                                Configuring Reports With reports, you can sort and consolidate form data by applying filters on the received entries. This way, you can analyze the data collected better and get your team involved in managing them. You can share the reports publicly, ...
                                                                                                                              • Report Scheduler

                                                                                                                                You can schedule and send reports of form entries as CSV files to your recipients' email addresses or to a third-party storage service on a daily or weekly basis. For example, this can be useful if you want to send your team members a daily/weekly ...
                                                                                                                              • Report Scheduler

                                                                                                                                You can schedule and send reports of form entries as CSV files to your recipients' email addresses or to a third-party storage service on a daily or weekly basis. For example, this can be useful if you want to send your team members a daily/weekly ...
                                                                                                                              • Viewing Form Entries

                                                                                                                                Once you have successfully created and shared a form, the form responses will be listed under All Entries. Here, you can view all entries as a summary, and group them based on certain criteria. You can also change the view, edit the entries, assign ...
                                                                                                                                Wherever you are is as good as
                                                                                                                                your workplace

                                                                                                                                  Resources

                                                                                                                                  Videos

                                                                                                                                  Watch comprehensive videos on features and other important topics that will help you master Zoho CRM.



                                                                                                                                  eBooks

                                                                                                                                  Download free eBooks and access a range of topics to get deeper insight on successfully using Zoho CRM.



                                                                                                                                  Webinars

                                                                                                                                  Sign up for our webinars and learn the Zoho CRM basics, from customization to sales force automation and more.



                                                                                                                                  CRM Tips

                                                                                                                                  Make the most of Zoho CRM with these useful tips.



                                                                                                                                    Zoho Show Resources