Form Restrictions | Restrict by Submission - Zoho Forms

Form Availability

Setting up form availability allows you to control when a form is accessible to users.  Here are some real-time scenarios where setting up form availability can help you:
  1. Imagine you're organizing an event with limited seats. You want to ensure that once the maximum number of registrations is reached, the form is no longer accessible. By setting up form availability, you can automatically close the registration once the event reaches capacity.
  2. If you're running a limited-time sale on your e-commerce website and you want to collect orders only during the sale period. Setting up form availability allows you to automate the closing of the order form precisely when the sale starts and ends.
  3. You have a special promotion during a holiday season. By configuring form availability, you can automate when customers can access the form to take advantage of the offer.
Under Form Availability, you can choose from the following options:

Form Availability

By Date
This option lets your respondents access the form and submit entries only for the specified date range. You can also set certain additional restrictions on your form's availability within the selected date range. The message you enter will be displayed to the respondents when they access your form's link after expiration. 

Restrict Form access by Date

By Date and Time
This option lets your respondents access the form and submit entries only for the specified date and time range. You can also set certain additional restrictions on your form's availability within the selected date and time range. The message you enter will be displayed to the respondents when they access your form's link after expiry. 



To remove the set date/time restrictions and keep your form accessible for respondents to submit entries, select Always. You can, however, set certain additional restrictions   on your form's availability.

Set Additional Restrictions

To set additional restrictions on your form's accessibility, select Yes and choose from the following options: 

Date Range (recurs every month)   

If you wish to receive form entries only for a specified date range every month, select this option and enter the range.
For example, if you enter the range from 1 to 7, your form will be accessible to respondents only from the 1st to the 7th of every calendar month.

Additional form access restrictions by Date Range

Specific Days   

If you wish to receive form entries only on certain days of a week, select this option and choose the days of a week on which your form can be accessed.
For example, if you select Mon, Tue, Wed, Thu, and Fri, your form will be accessible to respondents only on these days and not on Saturdays and Sundays.

Additional form access restrictions by Specific Days

Specific Time

If you wish to receive form entries only within a specified time range each day, select this option and enter the start time and end time.
For example, if you enter 09:00 AM as the start time and 05:00 PM as the end time, the form will be accessible to respondents only between 09:00 AM and 05:00 PM every day.

Additional form access restrictions by Specific Time

Note : The option to set additional restrictions is available only in our paid plans.

Restrict By Submission

With this option, you can limit the number of form entries you receive and restrict multiple form entries from the same respondent or the same IP. Once the entry limit is reached, the form's link will be disabled.
To do this,
  1. In your form builder, navigate to the Settings tab > General Form Availability.
  2. Under Restrict by Submission, you can choose from the following options:

    Restrict by Submission
  • Restrict Number of Submissions : Choose Yes to obtain only a certain number of entries through your form. You can restrict your users from accessing your form by setting the maximum number of entries it can accept. Enter the maximum number of entries allowed and a deactivation message that will be displayed to the respondents once the limit is reached.
  • Restrict to One submission per IP : Choose Yes to ensure that you do not get multiple responses from the same system (IP address).  When a user accesses your form a second time from the same public IP address, the form does not load.
  • Restrict to One Submission per Respondent : Choose Yes to obtain only a single form submission from your respondents. This option works only within your Zoho Forms organization when logged in users submit entries via privately shared forms


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