How to manage approval requests from the start to finish? (automated approvals)

How to manage approval requests from the start to finish? (automated approvals)

Managing requests and approvals can prove to be a tedious job, especially in large firms and enterprises. With Zoho Forms, you can streamline multilevel work approvals in an automated workflow. You can review submissions, add approvers and receive notifications at each level of the process with ease using Zoho Forms.

Approvals order


Let us now see how you can manage approval requests from the start to finish with Zoho Forms!

For example, if you want to ask your employees the days of a week that they prefer to be in office in a hybrid work setup, you can create a form with fields such as their name, email address, their decision (days of work in week) and send the form entries received from the employees to the managers and the HR for approval.

Employee Preference Form


To configure the approval settings,
  1. Navigate to the Approvals tab in your form builder.
  2. Under the Levels section, you can configure the settings to set up a proper workflow for any type of approval requests.
  3. Click Configure. In the pop-up, under the Levels tab, add the name of the level, the email addresses of the approvers and also the conditions of approval under which a level can be considered complete. 
  4. Click Next to move ahead to the next tab where you can alter the field permissions. In this tab, you can customize the Read/ Write permissions of the approvers on specific fields.  


In the next tab, you can configure to send email notifications for each level. For example, you can notify users when they are added as approvers, when a new entry is received for approval and also notify the respondents/approvers when a level is complete.



Under the Approval Settings section, you can customize the default button labels (Approve/ Deny) that the approver will see. You can also customize the Final approval email, Final Denial email and assign Approval Admin here.

To configure multiple approval levels, and set up email notification workflows with approvals easily in your organization, try Zoho Forms now!

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