Outlook Calendar Integration | Zoho Forms - User Guide

Outlook Calendar Integration

By integrating Zoho Forms with Outlook Calendar, you can schedule meetings and events, and manage guests in your calendar. With this integration, you can push form entries as events to your Outlook calendar and associate guests with the calendar events. You can also add additional details such as location, description, etc., to your events. 

Integration Setup

To integrate your form with Outlook Calendar,

  1. Navigate to the Integrations tab and click Calendars.
  2. Click Outlook Calendar.
  3. Authenticate Zoho Forms to connect with your Outlook Calendar. Once authenticated, you will be redirected back to the Outlook Calendar Integration page in Zoho Forms.
  4. In the Calendar dropdown, select a calendar from the list of calendars available in your Outlook Calendar. 
  5. Under Action, select if you wish tadd events to your calendar or add guests to an event in your calendar with each form entry.
  6. Map the Zoho Forms fields to the corresponding Outlook calendar attributes.
  7. Click Integrate to save your settings.
Outlook Calendar Integration setup

Adding Events in Outlook Calendar

If you choose to add each form entry as an event in your calendar, you can map your form fields to the following under Event attribute mapping: 

Title: You can enter a title of your choice for the event. You can merge values from form responses with the title by clicking the merge icon and selecting the required fields.

Start: Select a start date for the event by mapping it to the Date or Date-Time fields in your form.

End: Select an end date for the event. You can map it to the Date or Date-Time fields in your form or enter the duration from the start date in minutes or hours manually.

Note: The Date and Date-Time fields mapped to the Start and End dates should be marked as mandatory in your form. You can optionally include the start and end times of an event if you have mapped the Start and End dates to the Date fields in your form.

Guests: You can add guests to the event by mapping Email fields in your form using the merge icon. You can also manually enter the email addresses of your guests.

Location: You can either map the location of an event to your form fields or enter the location manually.

Description: Click Add Description to include additional notes for the event. You can merge values from your form responses in the description by clicking the merge icon and selecting the required fields.

Adding Guests to an event in Outlook Calendar

If you choose to add each form entry as a guest to an existing event in your Outlook Calendar, 

  1. In the Event Title dropdown, select an event from your Outlook Calendar to which you wish to add guests. 
  2. Under Form - Calendar Mapping, map Guests to the required Email fields in your form to include the field responses as email addresses of the guests.
          Add Guests to an event

    Zoho CRM Training Programs

    Learn how to use the best tools for sales force automation and better customer engagement from Zoho's implementation specialists.

    Zoho CRM Training
      Redefine the way you work
      with Zoho Workplace

        Zoho DataPrep Personalized Demo

        If you'd like a personalized walk-through of our data preparation tool, please request a demo and we'll be happy to show you how to get the best out of Zoho DataPrep.

        Zoho CRM Training

          Create, share, and deliver

          beautiful slides from anywhere.

          Get Started Now


            Zoho Sign now offers specialized one-on-one training for both administrators and developers.

            BOOK A SESSION










                                    You are currently viewing the help pages of Qntrl’s earlier version. Click here to view our latest version—Qntrl 3.0's help articles.




                                        Manage your brands on social media

                                          Zoho Desk Resources

                                          • Desk Community Learning Series


                                          • Digest


                                          • Functions


                                          • Meetups


                                          • Kbase


                                          • Resources


                                          • Glossary


                                          • Desk Marketplace


                                          • MVP Corner


                                          • Word of the Day


                                            Zoho Marketing Automation

                                              Zoho Sheet Resources

                                               

                                                  Zoho Forms Resources


                                                    Secure your business
                                                    communication with Zoho Mail


                                                    Mail on the move with
                                                    Zoho Mail mobile application

                                                      Stay on top of your schedule
                                                      at all times


                                                      Carry your calendar with you
                                                      Anytime, anywhere




                                                            Zoho Sign Resources

                                                              Sign, Paperless!

                                                              Sign and send business documents on the go!

                                                              Get Started Now




                                                                      Zoho TeamInbox Resources



                                                                              Zoho DataPrep Resources



                                                                                Zoho DataPrep Demo

                                                                                Get a personalized demo or POC

                                                                                REGISTER NOW


                                                                                  Design. Discuss. Deliver.

                                                                                  Create visually engaging stories with Zoho Show.

                                                                                  Get Started Now









                                                                                                      • Related Articles

                                                                                                      • Google Calendar Integration

                                                                                                        By integrating Zoho Forms with Google Calendar, you can schedule meetings and events, and manage guests in your calendar. With this integration, you can push form entries as events to your Google Calendar and associate guests with the calendar ...
                                                                                                      • Microsoft Teams Integration

                                                                                                        If you wish to trigger notifications of form entries in your Microsoft Teams channel, you can use the Zoho Forms - Microsoft Teams Integration. Using this integration, you can trigger message cards using a bot in a Microsoft Teams channel when you ...
                                                                                                      • Salesforce Integration

                                                                                                        Table of Contents Overview Integration Setup Supported Field Types Add Input Manually while mapping fields Trigger Actions while pushing form entries Set Alert on Integration Failure Overview With the Zoho Forms and Salesforce integration, you can ...
                                                                                                      • Google Sheets Integration

                                                                                                        Overview If you are looking to automate storing your form responses in a sheet and save the time spent on manual entry of form data into the sheet, you can use the Zoho Forms - Google Sheets integration. With this integration, your form responses ...
                                                                                                      • Zoho Sheet Integration

                                                                                                        Overview If you are looking to store your form responses in a sheet and save the time spent on manual entry of form data into the sheet, you can use the Zoho Forms-Zoho Sheet integration. With this integration, your form responses will automatically ...
                                                                                                        Wherever you are is as good as
                                                                                                        your workplace

                                                                                                          Resources

                                                                                                          Videos

                                                                                                          Watch comprehensive videos on features and other important topics that will help you master Zoho CRM.



                                                                                                          eBooks

                                                                                                          Download free eBooks and access a range of topics to get deeper insight on successfully using Zoho CRM.



                                                                                                          Webinars

                                                                                                          Sign up for our webinars and learn the Zoho CRM basics, from customization to sales force automation and more.



                                                                                                          CRM Tips

                                                                                                          Make the most of Zoho CRM with these useful tips.



                                                                                                            Zoho Show Resources