FAQs - Sharing & Notifications | Zoho Forms

Sharing Forms

  1. How can I use Zoho Forms privately within my organization?

    You can choose to add users of your organization to Zoho Forms and share forms and reports privately. This works well for leave forms, employee satisfaction forms and feedback forms. You can set up an approval system and assign tasks to your team based on form submissions. Learn more about sharing forms privately.

  2. How do I change the form ownership?

    In your forms listing page, hover over the form for which you wish to change ownership and hover over the ellipsis icon. Click Change Ownership and select a user from your organization.

  3.  How to let users from my organization to edit my form?

    By default, the form owner will be able to view the forms created by them. Only the Super Admin of a Zoho Forms account will be able to view the forms created by the users within the organization under the Org Forms section.


    If you want the users to access and submit the form, you could share the form privately with the respective users under the Share tab. Once shared, the form will be automatically displayed in the Shared forms section of the respective users/admins'.


    If you want the users to edit the form's structure/settings, the form has to be shared to the user with Modify Form permission. A form could be shared with only upto 3 users with Modify Form permission.


    Refer to this help link for more information.

  4. Why is the public link of my form not working even when my form is not disabled?

    Check whether the form's public URL is enabled under the Share tab. Also, check if the form is configured with form span under the Form Settings.

  5. How to pre populate the order ID and Product details for my Order Complaint form?

    You can use the Field Alias option in our forms to pass a value into the form's field through the form URL. You could configure an alias for the required fields and include the parameter at the end of the public URL ?fieldalias1=value1. You construct the URL with the required parameters (Order number / Product Details) and share the same with the Users to collect the data. Learn more

    Zoho DataPrep Personalized Demo

    If you'd like a personalized walk-through of our data preparation tool, please request a demo and we'll be happy to show you how to get the best out of Zoho DataPrep.

    Zoho CRM Training

      Create, share, and deliver

      beautiful slides from anywhere.

      Get Started Now

              Zoho CRM Training Programs

              Learn how to use the best tools for sales force automation and better customer engagement from Zoho's implementation specialists.

              Zoho CRM Training

                  Zoho SalesIQ Resources

                      Zoho TeamInbox Resources

                                Zoho DataPrep Resources

                                  Zoho DataPrep Demo

                                  Get a personalized demo or POC

                                  REGISTER NOW

                                    Design. Discuss. Deliver.

                                    Create visually engaging stories with Zoho Show.

                                    Get Started Now

                                                          • Related Articles

                                                          • Sharing Translated Forms

                                                            Once you have translated your form into the required languages, you can share the form in any of the translated languages by appending the language code to the URL of the form. To obtain the URL of your form in the desired translated language, In ...
                                                          • Sharing Reports

                                                            You can share your reports in the following ways: As a public link With specific users in your organization With all the users in your organization Embed options Sharing Report as a public link You can share a link to your form's report with the ...
                                                          • Welcome to Zoho Forms!

                                                            With our easy-to-use form builder, creating a form is simple, with no downloads or installations required. You can build a form, share it, and start collecting data in just a matter of minutes. Go through our User Guide to learn everything there is ...
                                                          • Moving Forms to a Folder

                                                            You can move your forms to folders to organize them. You can move multiple forms to a folder and share the folder with the users in your Zoho Forms organization.  To move forms to a folder, Hover over your forms and select the forms by clicking the ...
                                                          • Multi-page Forms

                                                            While you build a form with numerous questions, the form can look unorganized if you keep adding questions without breaking them up into pages and sections. This might result in a drop in the response rate as your respondents may find the form ...



                                                          Watch comprehensive videos on features and other important topics that will help you master Zoho CRM.


                                                          Download free eBooks and access a range of topics to get deeper insight on successfully using Zoho CRM.


                                                          Sign up for our webinars and learn the Zoho CRM basics, from customization to sales force automation and more.

                                                          CRM Tips

                                                          Make the most of Zoho CRM with these useful tips.

                                                            Zoho Show Resources