Basic Fields
|
FIELD NAME
|
EXAMPLE
|
DESCRIPTION
|
VALIDATION
|
|
|
Single line text with the specified character limit.
Range: 0 - 255 characters
You can collect field responses in a specific format.
Learn more
|
Mandatory
|
|
|
Text of multiple lines with specified text length.
Range: 0 - 65535 characters
|
Mandatory
|
|
|
Numbers within a specified range. Choose the number of digits, minimum, and maximum values.
Range: 0 - 18 digits
|
Mandatory
No Duplicates
Allows Negative Value
|
|
|
Obtain decimal numbers in a specific format and decimal places.
Range: 0 - 50 digits
|
Mandatory
No Duplicates
|
|
|
Collect name in your forms.
Name elements:
Title, First, Middle,
and
Last
.
You can set individual name elements as mandatory.
You can also change their labels. You can choose the Input Type (Any Character, Letters Only, Letter and Numbers) in which respondents can enter the Name.
|
Element-level Mandatory
|
|
|
Collect address in your forms.
Address elements:
Street Address, Address Line 2, City, State/Region/Province, Postal/Zip Code,
and
Country.
You can set individual address elements as mandatory.
You can set a Default Country.
You can select the countries to be displayed in the Country element.
|
Element-level Mandatory
|
|
|
Collect phone numbers and choose the number format from the
Field format
dropdown list.
You can choose to include the
Country Code
and the desired countries to be listed. You can also set a default country either by selecting a country from the list or by the IP location of respondent.
You can include a phone number input confirmation field to let respondents re-enter the phone number for confirmation.
Choose the number of digits, minimum, and maximum values in
Range
.
Range: 5 - 15 digits
You can allow the entry of special characters (+, -, (), and space.) Special characters are excluded from the digit count as set in
Range
.
|
Mandatory
No Duplicates
Include phone input confirmation
Allow only numbers
|
|
|
Get an email address from users using this field.
You can include an email input confirmation field to let respondents re-enter the email address for confirmation.
|
Mandatory
No Duplicates
Include email input confirmation
|
|
|
Obtain a date within the specified range. Choose
Autofill Date of Response
to prefill the Date field with current date.
Configure
customized
date settings.
|
Mandatory
No Duplicates
|
|
|
Get time values in the desired time format and the minute intervals.
Choose
Autofill Time of Response
to prefill the Time field with the current time.
|
Mandatory
No Duplicates
|
|
|
Collect date values within a specific range and
time values in the desired time format
.
Choose
Autofill Date-Time of Response
to prefill the Date-Time field with the current date and time.
|
Mandatory
No Duplicates
|
|
|
Allow users to indicate their agreement to an option. You can also set a default status in the decision box.
State represents the user's agreement or disagreement. You can customize the State Display Message depending on the checked/unchecked status, which will be used in email notifications, Zoho Sheets integration, Google Sheets integrations, reports, all entries, approvals and tasks. If you have configured to pre-fill the decision box state from the current form to the redirected form/website, the decision box state of the current form will be applied to the redirected form/website. Refer to the FAQ. |
Mandatory
|
|
|
Insert a dropdown list in your forms. Add as many choices as you want, and alter the choice label as you wish.
In the dropdown list, you can also create
multiple
groups
and
group the choices
under each group.
|
Mandatory
|
|
|
Get a single answer from a list of choices. Choose the number of choices, choice labels, and customize the field appearance.
To change this field as a dropdown list, choose
Dropdown
from the
Field Type
dropdown.
|
Mandatory
|
|
|
Get a single answer from multiple choices. Choose the field size, number of choices, and alter the choice label. You can also specify the choice limit.
|
Mandatory
|
|
|
Get multiple answer choices from a list of options. Specify the field type, number of choices, and alter the choice labels.
Customize field appearance from
Show data
in the dropdown. To change this field to multiple choices, choose
Multiple
Choice
from the
Field Type
dropdown box.
|
Mandatory
|
|
|
Capture the website address in your forms using this field.
|
Mandatory
|
|
|
Get the exact payment amount and specify the currency. Choose the decimal format and the decimal point numbers.
Range: 0 - 50 digits
|
Mandatory
No Duplicates
|
|
|
Accept multiple files from users. By default, files of all formats can be uploaded into the field. If you only want to accept files of the desired format, enter the format in
Allowed File Type
.
Choose the number of files (both minimum and maximum) that can be uploaded and specify each file's minimum and maximum size.
Choose to select the file upload size limit in KB or MB.
File Upload Limit: Up to 5
Maximum size allowed:
20 MB/20480 KB
To allow file size above 20MB (upto1GB): Upgrade to our
Premium
or
Zoho One Enterprise
plan and configure to store the file attachments in Zoho WorkDrive.
Learn more
|
Mandatory
|
|
|
Allow your users to upload an image using this field. You can specify the image type, size, default camera mode, and timer options.
Image Upload Limit: Up to 5
Maximum size allowed: 20 MB/20480 KB
|
Mandatory
|
|
|
Create new sections in your form. Enter the required field label.
|
|
|
|
Create
multi-page
forms
using this field. Enter the page title and the field navigation from the
Navigation Options
.
|
|
|
|
Insert a slider for rating. Specify the minimum and maximum ranges.
|
Mandatory
|
|
|
Allow different types of ratings in your forms. Choose from our different rating types and count.
|
Mandatory
|
|
|
Add a description to your forms with text of any font, style, and color with any alignments. Insert hyperlinks and images.
|
|
|
The Unique ID field will not be visible to the respondent.
|
Track form submission through a unique identifier. Customize it by entering the starting number, prefix, and suffix values.
Field values can also be prefixed or suffixed.
|
|
Single Line
If you are looking to collect field responses in a specific format (for example, an ID number which is a combination of alpha numeric characters), you can use the Entry Format option in the Single Line field.
To use this option,
-
Go to the Properties of the Single Line field.
-
Under Entry Format , enter the format in which you wish to receive the responses using the below denotations:
W
Uppercase letters
w
Lowercase letters
L
Any letters (case insensitive)
d
Digits
*
Alphanumeric characters
@ # $ % ^ & * ( ) - _ + = \ | : ' " , . / Space
Special characters
-
To accept any of the above mentioned characters as input from respondents,
you must prefix \ with these characters as shown:
\W denotes the alphabet W\w denotes the alphabet w
\L denotes the alphabet L
\d denotes the alphabet d
\* denotes the character *
\\ denotes the character \
Check out the following examples to understand better:
If you wish to collect driver's license number with one alphabet followed by 12 numbers (Eg: S-514-778-616-977), you must enter the pattern as follows in the Single Line field Properties:
W-ddd-ddd-ddd-ddd
If you wish to collect the Employee IDs of respondents in the format:
ZYK-pm-0497 (ZYK - 2 Lower case alphabets - 4 Digits)You must enter the pattern as follows in the Single Line field Properties:
ZYK-ww-dddd
If you wish to collect a Product Code in the format:
Wd-36-fp\6546 (
Wd - 2 Digits - 2 Lower case alphabets \ 4 Digits)
You must enter the pattern as follows in the Single Line field Properties:
\W\d-dd-ww\\dddd
Alternatively, you can generate a format in which you wish to receive the field input. To do so,
-
Click the Generate Format option in the right corner of Entry Format under Properties .
-
In the pop-up, enter an example in the desired format.
For example: If you wish to collect the PAN of your respondents in a format with the first 5 characters being alphabets, followed by 4 numeric values, and ending with an alphabet, you can enter an example of the format as shown:
Note : If you wish to have a static content in the format, you must enclose the content in curly braces {}.
For example, {ZYK} - 123 will generate the format ZYK - ddd .
-
Click Generate.
-
Click Use Format to use the generated format under Entry Format.
You can customize the default error message Entry does not match the required format
under Settings > Custom Messages > Field Validation Messages to help your respondents enter the response in the required format.
We recommend that you include a description of the desired format in the field Instructions to help your respondents enter the response in the required format.
Image Upload
To configure an Image Upload field,
-
Add the
Image Upload
field from the
Basic Fields
to your form.
-
Under
Properties
, enter the name of the field in
Field Label.
-
You can enter the minimum and the maximum number of images that can be uploaded to the field under
Image Upload
Limit
.
-
You can enter the minimum and maximum size allowed for an image under
File Size
.
To allow image size above 20 MB (upto 1 GB): Upgrade to our Premium or Zoho One Enterprise plan and configure to store the file attachments in Zoho WorkDrive. Learn more -
You can select the allowed formats of images under
Allowed File Type
.
-
Select if you wish to allow users to capture images using the
Front Camera
or
Rear Camera
under
Default Mode
.
-
To allow users to upload pictures from their gallery, select Use Photo Gallery .
-
To allow users to capture images using both front and rear camera modes, select Switch between Camera modes .
-
To set a timer to capture images, select Use Timer .
-
T o compress the size of the captured images, select Enable Compression .
Unique ID
-
Add a
Unique ID
field from the
Basic Fields
to your form.
-
Under
Properties
, y
ou can enter a numeric value for the unique ID sequence to start with in
Starts From
.
-
You can include the field responses as Prefix or Suffix to the Unique ID.
-
Unique ID field supports a maximum length of 250 characters. If the prefixed or suffixed field responses make the character count exceed the maximum limit, the Unique ID will be trimmed to 250 characters.
- Fields supported to be added as Prefix or Suffix to the Unique ID: Single Line, Number, Decimal, Phone Number, Name, Address, Date, Date-Time, Currency, Slider, Rating, Time, DropDown, Radio.
Zoho DataPrep Personalized Demo
If you'd like a personalized walk-through of our data preparation tool, please request a demo and we'll be happy to show you how to get the best out of Zoho DataPrep.
- Zoho Workerly Home
- Forums
- Connect With Us:
- Zoho Recruit Home
- Forums
- Connect With Us:
Zoho CRM Training Programs
Learn how to use the best tools for sales force automation and better customer engagement from Zoho's implementation specialists.
Zoho SalesIQ Resources
Zoho TeamInbox Resources
Zoho DataPrep Resources
Design. Discuss. Deliver.
Related Articles
Basic Settings
To set up the basic attributes of your form, navigate to Settings > General . Under Basic Settings , you can choose to display the form header and set the text direction in your forms. Form Header The Form Header section displays the title and ...Advanced Fields
In your form builder, Advanced fields list certain complex fields that help you perform calculations, collect Payments, capture digital signatures, and more. The fields listed in the table below are available under Advanced Fields. The table column ...Add Input Manually while mapping fields
You can customize a form field's input value before passing it to ServiceDesk Plus Cloud by merging form field tags or entering a value manually. To do so, While mapping the above ServiceDesk Plus Cloud fields with form fields, select the Add Input ...Add Input Manually while mapping fields
You can customize the input value of a form field before passing it to the Salesforce object by merging form field tags or entering a value manually. You can use the custom input option for the following Salesforce fields: Text Text Area To do so, ...Add Input Manually while mapping fields
You can customize a form field's input value before passing it to Zoho Desk by merging form field tags or entering a value manually. You can use this custom input option for the following Zoho Desk fields: Text Text Area Picklist To do so, While ...