Field Types | Field Properties - Zoho Forms

Field Properties

Overview

You can set the properties to customize each field added to your form. To do so, click the field on your form builder. Under Properties , you can add or modify the following field properties:
  • Field Label A field label denotes the name for a field in the live form. It is also used while configuring formulas, integrations, conditional workflows, and more while building a form. You can also customize field labels to improve the form-filling experience for your respondents. 
    To change the position of the field label in your form,

    1.Click your Form Title to access the Form Properties. 
    2.Under Label Placement, select if you want the field labels in your form to be placed at the top, to the left, or to the right of the fields.
  • Instructions You can specify the instructions or hints for a field to help your respondents fill out the form. The instructions will appear italicized below the field.

  • Validation Form fields can be validated by applying certain conditions such as Mandatory, No Duplicates, Allow Negative Value, etc.

    • Mandatory: To make the field mandatory for the respondents to answer, select Mandatory .

    • No Duplicates : To accept unique responses for a field from each respondent, select No Duplicates .

    • Allow Negative Value : To allow respondents to submit negative values for the field, select Allow Negative Value .

Note : For Name and Address fields, you can choose the field elements to be mandatory under the field Properties.
  • Visibility You can choose to show/hide your form fields in the live form.

    • To hide a field from the respondents, select Hide Field .

    • To restrict your respondents from entering data into a field, select Disable Field .  

Note : For Name and Address fields, you can click the visibility  icon to the left of a field element under Properties to remove the element from your form.
  • Privacy You can mark your form fields as personal or encrypt the field to protect sensitive data from misuse.

    • Select Mark as Personal to prompt users about data sensitivity when setting up certain configurations in the form. Learn more

    • Select Encrypt to secure the sensitive data from misuse and prompt users about data sensitivity when setting up certain configurations in the form. The responses of an encrypted field will be masked while printing and downloading reports.  Learn more


You can choose to  assign values to the choice based fields (Dropdown, Radio, Multiple Choice, and Checkbox) and group choices  in the dropdown field in your form.

Dynamic Field Labels

You can make personalized interactions for your respondents by customizing a field label. These customized labels will appear in the live form to your respondents. You can include another field label within your field label and use rich text to customize it.

To do this,
  1. Click Rich Text in the top-right corner of the field label under Properties.

    Rich Text in Field Label

  2. In the pop-up, you can apply the basic text formatting and include other field labels dynamically by clicking the    icon.  The response for a field included within the field label will automatically appear in the live form as a respondent fills the form.
  3. Click Done.
    Dynamic Field Label Configuration
  4. A Reference Label, which acts as a field identifier, will be available under Properties . You can enter a label for the field under Reference Label and refer to this to identify the field while configuring settings, integrations, and other workflows. The reference label will not appear in the live form.

  5. You can Edit or Delete the customized field label. Upon deletion, the Reference Label will become the field label.

Note :
  1. You can include a maximum of 3 fields in a customized Field Label.
  2. A customized Field Label cannot just be a response entered from another field. It must include some additional text to complete a question.
  3. Only the field labels of the fields configured above the field for which you are customizing the label will be displayed in the Field Labels list.
  4. To avoid data abuse while collecting responses, rich text field label prefilling is not supported when the values are passed using Field Alias for the following field types:  Name Address Dropdown Radio , and  Single Line .

Assign Values for Dropdown, Radio, Multiple Choice, and Checkbox Fields  

When you add a choice based field to your form, you can assign values (Numeric, Text) to each choice.          
To do this,
  1. Add a choice based field to your form.
  2. Under Properties , go to Advanced > Assign Values.

    Assign Values

  3. In the pop-up, select the value type . You can choose between Numeric, Text, or a combination of both values.

    Assign a value to each choice
  4. Enter values for each choice and click Assign Values.
Note :
  1. The Numeric values assigned to the respective choices can be used while performing calculations using the Formula field.
  2. Both the Numeric and Text values assigned to the respective choices can be used while configuring the Email Notification templates or Thank You page redirection under Form Settings and Form Rules.

Group Choices      

You can group your choices in the Dropdown field.
  1. Add a Dropdown field to your form.

  2. Under Properties , go to Advanced > Group Choices .

    Group Choices

  3. In the  pop-up, enter the names of the groups and the choices under them and click Save .

Alternatively, you can choose to add your choices under a group in bulk. To do so,  
  1. Click the   icon in Group Name.

    Alternate way to add choices under a group

  2. In the popup, e nter each choice in a new line, or use a comma separator between the choices.

  3. Select Replace existing Choices if you wish to replace the already existing choices and click Done .

  4. To add more groups, click the   icon and repeat the above steps to add choices under each group.

  5. Click Save .

Note :
  1. There must be at least one choice under a group, and each Group Name must be unique.
  2. You can also configure rules to work with group choices. Learn more


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