Form Entries | Exporting Form Entries - Zoho Forms

Exporting Form Entries

You can choose to export form entries as a CSV or PDF file.

Export as CSV

Exporting form entries in bulk

To export all the form entries in bulk as a CSV file,
  1. In the All Entries section of your form, click the Export icon as shown. 
  2. Select  Export as CSV.

    Export all the form entries in bulk as a CSV file











    The Threshold Limit for the number of rows that you can export as CSV is 1,00,000. If the number of records to export exceeds this limit, the daily limit listed below will be applied based on your plan subscription.

       Plan
       Limit
       Basic
       25
       Standard
       50
       Professional
       100
       Premium/Express
       200
       Zoho One/VCRM
       200

    The maximum number of rows that you can export irrespective of your plan is 1,000,000 (This includes the rows added in the Subform of each entry).
    A user can export a maximum of 30 entries in bulk per hour.
  3. To protect the CSV file with a password, select the Protect with a password option and enter the Password. 

    Export as CSV pop-up
  4. If your form contains encrypted fields, you can choose to mask/unmask them while exporting entries.
  5. Click Done. The file will be downloaded in the CSV format.

Exporting selected form entries

To export selected form entries as a CSV file,
  1. In the All Entries section of your form, select the desired entries and click the Export icon as shown.
  2. Select Export as CSV.

    Export selected entries

  3. To protect the CSV file with a password, select the Protect with a password option and enter the Password.

    Exporting Selected Entries as CSV

  4. If your form contains encrypted fields, you can choose to mask/unmask them while exporting entries.
  5. Click Done. The file will be downloaded in the CSV format.

Export as PDF

To export form entries as a PDF file,
  1. In the All Entries section of your form, select the desired entries and then click the Export icon.
  2. Select Export as PDF.

    Export selected entries as PDF

  3. To protect the PDF file with a password, select the Protect with a password option and enter the Password. If your form contains encrypted fields, you can choose to mask/unmask them while exporting entries.
  4. You can choose to export each entry in a new page by selecting the Start entry in new page option. For example, if the first entry requires three pages, the next entry will begin on the fourth page.

    Export as PDF pop-up

  5.  Click Done. The file will be downloaded in the PDF format.
Note: You can export only selected form entries using the Export as PDF option. If you wish to export all the entries in bulk, choose the Export as CSV option.
If you are looking to export all your data collected using your forms from the cloud to your computer, click the  icon in the top-right corner to access the  Control Panel and click  Data Export under  Data Administration.

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