Form Entries | Viewing Form Entries - Zoho Forms

Viewing Form Entries

Once you have successfully created and shared a form, the form responses will be listed under All Entries. Here, you can view all entries as a summary, and group them based on certain criteria. You can also edit the entries, assign entries as tasks, and export them. 

Each form response you receive is added as a record under the All Entries section.

To view form responses, click All Entries under your form's name.

Accessing All Entries section

You can also access All Entries using the link in your form-builder.

Accessing All Entries section

All your form entries will be listed.

All Entries

Sorting Entries

To sort entries in a specific column in ascending or descending order, click the drop-down button, and select Ascending or  DescendingIf you have assigned values to a choice based field, you can also view the values assigned.

Sort Entries

Customizing field entries

You can apply different font and background colors to choice-type field (Dropdown, Radio, Multiple Choice, and Checkbox) entries, to identify the choices distinctly as shown below.

Customizing field entries

To do so, 
  1. Click the drop-down in any choice type column and select Customize.

    Click Customize

  2. In the pop-up, set font and background colors for all the choices you've listed under a field.

    Customize font and background color
Note: The color customizations applied here will be reflected in the reports you create. You will be able to modify or reset the customizations in your reports.
Check out how you can let your org members view form entries.

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                                                                                    • Editing Form Entries

                                                                                      To edit a record, In the All Entries section of your form, click the icon to the left of a record and make your changes in the Edit Record pane. Click Update to save your changes. You can also add a comment about the changes you've made to the ...
                                                                                    • Deleting Form Entries

                                                                                      You can move the form entries to Trash, restore them from the trashed entries, or permanently delete the entries. Trash Entries To move the form entries to Trash, Go to the All Entries section of the form. Select the entries that you wish to trash ...
                                                                                    • Viewing Form Language in Reports

                                                                                      To view the form language for each entry in the report created for a form, Go to the Reports builder. Click Show/Hide Columns under Report Options. Under Form Fields, select Submitted Language. Click Save. A dedicated column (Submitted Language) to ...
                                                                                    • Assigning Form Entries as Tasks

                                                                                      You can assign form entries as a task to the users in your organization. They will be able to update and edit all the fields of the assigned records (you can set task permissions). They can leave comments, notify the admin as soon as the records are ...
                                                                                    • Printing Form Entries

                                                                                      You can print form entries either as a list or a summary. Print as summary  If you wish to print individual summaries of all entries, In the All Entries section of your form, select the desired entries and then click the Print icon. Select Summary. ...
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