Using Customer Portal

Using Customer Portal

The Zoho FSM Customer Portal provides customers with an application to raise service requests. With the customer portal, they can view the estimates created for the requests, accept or reject them. They can keep tabs on the updates to the appointments created for their request through the notifications sent to the portal. Invoices generated for the services rendered can be viewed here and the payments for these invoices can also be done through the customer portal. Customers can also manage their profile details here. Thus the portal provides the customer with a convenient solution to manage their requests.

Requests 

You can create a request for a service that you want to avail. To create a request:
  1. Log in to your customer portal and click Requests in the left pane.
  2. Click Create Request.
    You can also perform this action from the Home screen.
  3. Enter the following details, then click Save:
    1. Subject for the request
    2. Summary of the request
    3. Select the Estimate Required field if you want to receive an estimate for your request.
    4. Preferred Date for the service call.
    5. Preferred Time Slot for the service call.
    6. Preferred Time for the service call.
      This field will be displayed if Customer Time is chosen in Preferred Time Slot field.
    7. Service Address
      This is the address of the customer's location where the service task needs to be carried out. If a Service address exists for the customer, that address is filled in the Service address field. If the Service address does not exist then you can choose any other address available for the customer or click Create New. On clicking Create New, the Add New Address overlay will be displayed. To add a new address, enter the details and click Save.

Once the request is created, the details page of the created request will be displayed.


All the Requests will be viewed in the Requests List page. The following details of the Request will be listed within a request tile:
  1. Name
  2. Summary
  3. Status
  4. Requested Date
  5. Preferred Start/End Date & Time
Clicking the Request tile will take you to the respective details page.



Within the Request Details page, the progress of the request is indicated through a wizard. In some cases, where there are multiple instances of an entity (service appointment, invoice, etc), the wizard shows overlapping circles. Clicking these circles will display information about these entities.

Estimates 

Estimates or ballparks are generated for the requests that you create. You can either reject or accept these estimates. If the estimate is rejected, then you will either receive a revised estimate or the request will be cancelled. If you accept the estimate, then the request will be processed further.

To view the estimates:
  1. Log in to your customer portal and click Estimates in the left pane.
  2. You can either Accept or Reject an estimate.
    1. Accept an Estimate
      Click the Accept button for the estimate in the Estimate List page. This action can also be performed within the Estimate Details page. You can also accept an estimate by clicking the Accept button for the estimate in the Requests list page.



    2. Reject an Estimate
      Click the Reject button for the estimate in the Estimate List page or click on an estimate and click the Reject button in the Estimate details page. Enter a reason in Reason for rejection pop-up and click Reject.

Invoices 

You can view the invoices for your request and make the payments. To view the invoices:
  1. Log in to your customer portal and click Invoices in the left pane.
  2. Click on the invoice link or Make Payment.



  3. In the Invoice Details page, click the Make Payment button to view the payment options page.

Dashboard 

Your customer portal dashboard displays the following details:
Payments due: Lists all the appointments for which the payment is pending. 
Estimates awaiting approval: Lists all the estimates which need to be approved. 
Open Requests: All requests which are not in closed, rejected or cancelled.


Customer Profile 

You can manage your profile details that include changing your profile picture, phone number and managing the addresses. You can also add, edit, and change addresses.
  1. Log in to your customer portal and click the User Info [] icon in the top right corner.
  2. Hover over the address block that you want to modify and click the Edit [] icon.
  3. Modify the necessary details and click Save Address.
  4. To change the address, Service or Billing, click Change Service Address or Change Billing Address and in Your Addresses dialog window,
    1. Click Add New Address. Enter the necessary details and click Save Address.
    2. Make the address as the default billing or service address.
    3. Edit the addresses if necessary.
      In the map view, clicking on Go to Marker pinpoints the exact location of the address.

 

      Create. Review. Publish.

      Write, edit, collaborate on, and publish documents to different content management platforms.

      Get Started Now


        Access your files securely from anywhere

          Zoho CRM Training Programs

          Learn how to use the best tools for sales force automation and better customer engagement from Zoho's implementation specialists.

          Zoho CRM Training
            Redefine the way you work
            with Zoho Workplace

              Zoho DataPrep Personalized Demo

              If you'd like a personalized walk-through of our data preparation tool, please request a demo and we'll be happy to show you how to get the best out of Zoho DataPrep.

              Zoho CRM Training

                Create, share, and deliver

                beautiful slides from anywhere.

                Get Started Now


                  Zoho Sign now offers specialized one-on-one training for both administrators and developers.

                  BOOK A SESSION







                              Quick LinksWorkflow AutomationData Collection
                              Web FormsRetailOnline Data Collection Tool
                              Embeddable FormsBankingBegin Data Collection
                              Interactive FormsWorkplaceData Collection App
                              CRM FormsCustomer ServiceForms for Solopreneurs
                              Digital FormsMarketingForms for Small Business
                              HTML FormsEducationForms for Enterprise
                              Contact FormsE-commerceForms for any business
                              Lead Generation FormsHealthcareForms for Startups
                              Wordpress FormsCustomer onboardingForms for Small Business
                              No Code FormsConstructionRSVP tool for holidays
                              Free FormsTravelFeatures for Order Forms
                              Prefill FormsNon-Profit
                              Forms for Government
                              Intake FormsLegal
                              Mobile App
                              Form DesignerHR
                              Mobile Forms
                              Card FormsFoodOffline Forms
                              Assign FormsPhotographyMobile Forms Features
                              Translate FormsReal EstateKiosk in Mobile Forms
                              Electronic FormsInsurance
                              Drag & drop form builder

                              Notification Emails for FormsAlternativesSecurity & Compliance
                              Holiday FormsGoogle Forms alternative GDPR
                              Form to PDFJotform alternativeHIPAA Forms
                              Email FormsWufoo alternativeEncrypted Forms
                              Accessible FormsTypeform alternativeSecure Forms

                              WCAG

                                          Create. Review. Publish.

                                          Write, edit, collaborate on, and publish documents to different content management platforms.

                                          Get Started Now






                                                            You are currently viewing the help pages of Qntrl’s earlier version. Click here to view our latest version—Qntrl 3.0's help articles.




                                                                Manage your brands on social media

                                                                  Use cases

                                                                  Make the most of Zoho Desk with the use cases.

                                                                   
                                                                    

                                                                  eBooks

                                                                  Download free eBooks and access a range of topics to get deeper insight on successfully using Zoho Desk.

                                                                   
                                                                    

                                                                  Videos

                                                                  Watch comprehensive videos on features and other important topics that will help you master Zoho Desk.

                                                                   
                                                                    

                                                                  Webinar

                                                                  Sign up for our webinars and learn the Zoho Desk basics, from customization to automation and more

                                                                   
                                                                    
                                                                  • Desk Community Learning Series


                                                                  • Meetups


                                                                  • Ask the Experts


                                                                  • Kbase


                                                                  • Resources


                                                                  • Glossary


                                                                  • Desk Marketplace


                                                                  • MVP Corner



                                                                    Zoho Sheet Resources

                                                                     

                                                                        Zoho Forms Resources


                                                                          Secure your business
                                                                          communication with Zoho Mail


                                                                          Mail on the move with
                                                                          Zoho Mail mobile application

                                                                            Stay on top of your schedule
                                                                            at all times


                                                                            Carry your calendar with you
                                                                            Anytime, anywhere




                                                                                  Zoho Sign Resources

                                                                                    Sign, Paperless!

                                                                                    Sign and send business documents on the go!

                                                                                    Get Started Now




                                                                                            Zoho TeamInbox Resources





                                                                                                      Zoho DataPrep Demo

                                                                                                      Get a personalized demo or POC

                                                                                                      REGISTER NOW


                                                                                                        Design. Discuss. Deliver.

                                                                                                        Create visually engaging stories with Zoho Show.

                                                                                                        Get Started Now










                                                                                                                            • Related Articles

                                                                                                                            • Using FSM Mobile Offline

                                                                                                                              The Offline Mode of the Zoho FSM Mobile app enables you to access the data in your mobile app even when the internet connectivity is poor or non-existent. The offline mode of the Zoho FSM mobile app will come into effect when the offline mode is ...
                                                                                                                            • Using Sinch MessageMedia to notify the customer via SMS about a new Zoho FSM request

                                                                                                                              Use case: Using Sinch MessageMedia, text message the customer about a new request created for them. We will be using Zoho Flow to automate this. Follow the steps below to implement this use case: In Zoho Flow, click on My Flows in the left menu and ...
                                                                                                                            • Using Zapier for Zoho FSM Integrations

                                                                                                                              Zapier is an automation tool that connects different apps to streamline workflows without needing any coding. With 5,000+ app integrations, Zapier lets you automate workflows, save time, and reduce manual work. Listed below are some workflows that ...
                                                                                                                            • Using Zoho Flow for Zoho FSM Integrations

                                                                                                                              Zoho Flow is an integration and automation platform that connects your favorite apps without requiring any coding. It helps businesses automate workflows by linking different applications and allowing data to flow seamlessly between them. Listed ...
                                                                                                                            • Workflow Rules and Actions Using Notes

                                                                                                                              In Zoho FSM, workflow rules using notes help automate actions based on information added to records. By leveraging notes in workflow automation, teams can streamline communication, escalate issues, and automate service processes. The following are ...
                                                                                                                              Wherever you are is as good as
                                                                                                                              your workplace

                                                                                                                                Resources

                                                                                                                                Videos

                                                                                                                                Watch comprehensive videos on features and other important topics that will help you master Zoho CRM.



                                                                                                                                eBooks

                                                                                                                                Download free eBooks and access a range of topics to get deeper insight on successfully using Zoho CRM.



                                                                                                                                Webinars

                                                                                                                                Sign up for our webinars and learn the Zoho CRM basics, from customization to sales force automation and more.



                                                                                                                                CRM Tips

                                                                                                                                Make the most of Zoho CRM with these useful tips.



                                                                                                                                  Zoho Show Resources