How to add Meetings to your calendar in Zoho Meeting
Make sure you never miss a meeting by adding it directly to your calendar. Whether you're using Google Calendar, Outlook, or any calendar app, Zoho Meeting makes it easy to sync upcoming sessions.
Add to Calendar feature is available in free and all paid editions of Zoho Meeting.
Where to find the calendar options in Zoho Meeting
You can add a meeting to your calendar:
- Immediately after scheduling a meeting
- From the Meetings list (upcoming or past)
- From the email invitation
- From inside the meeting details page
Option 1: Add to Calendar after scheduling
- Go to Zoho Meeting and schedule a new meeting.
- Once it's created, you’ll see the “Add to Calendar” option in the meeting's details page that appears right after you schedule it.
- Click to download the .ics file. The .ics file works with most calendar applications.
- Import this .ics file in the preferred calendar
Option 2: From the meetings tab
- Navigate to the Meetings tab on the left menu.
- Hover over the scheduled meeting and click the More icon (⋮).
- Select Add to Calendar from the dropdown.
- Import this .ics file into your preferred calendar application.
Option 3: From the email invitation
If you're an invited participant:
- Open the meeting invitation email.
- Go to the attachment and download the .ics file.
- Open the file with your preferred calendar application.
- If you’ve integrated Zoho Calendar, the meeting will be automatically added.
- Only meeting sessions will be automatically added to the calendar directly from the inbox, even if you have turned on the "Add to Google Calendar" option in Zoho Meeting under Meetings > My Settings > General.
Troubleshooting & Tips
- Ensure you’re logged into the correct Google account. If you're using Zoho Mail or Gmail, your calendar can be synced automatically. For other email services, you’ll need to download the .ics file and manually add it to your calendar.
- Check your browser for pop-up blockers that may prevent calendar access.
- If you're using a mobile device, try adding the .ics file manually.
Can I add recurring meetings to my calendar?
Yes, recurring meetings will appear with the correct intervals when added via an .ics file.
Yes, recurring meetings will appear with the correct intervals when added via an .ics file.
What happens if I reschedule the meeting?
You’ll need to re-add the updated meeting link with the updated .ics file to your calendar. Existing entries won’t update automatically unless you're using a synced platform like Google Calendar.
You’ll need to re-add the updated meeting link with the updated .ics file to your calendar. Existing entries won’t update automatically unless you're using a synced platform like Google Calendar.
My calendar isn't syncing. What can I do?
Make sure you're logged into the correct account and check your calendar settings. If issues persist, consider syncing manually via the .ics file.
Make sure you're logged into the correct account and check your calendar settings. If issues persist, consider syncing manually via the .ics file.
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