Privacy Settings

Privacy Settings

Configure your privacy settings to manage the data that is collected and stored in Zoho Meeting.


Right to Erasure

You can choose to remove all data relating to a given user including their name, email address, action logs, and usage reports saved within your organization, using these settings.  

Automatically Anonymize Personal Data

Enable this setting to anonymize personal data such as email addresses, user names, IP addresses, and webinar registration details that are stored in Zoho Meeting on a daily basis. You can disable this setting at any time. 

Steps
  • Click Settings on the left pane.

  • Select the Security tab and go to Privacy Settings.

  • Choose the Right to Erasure tab.

  • Click the toggle button beside Automatically Anonymize Personal Data to enable the setting to anonymize personal data that is older than the specified number of days.

  • Click Modify to make any changes to the configured period.



Session Reports and Recordings

Enable this setting to automate the periodic cleanup of older information in Session Reports and Recordings.



Steps


  1. Click Settings on the left pane.
  2. Select the Security tab and go to Privacy Settings.
  3. Choose the Right to Erasure tab.
  4. Click the toggle button beside Session Reports and Recordings to enable the setting to automate the periodic cleanup of older information in Session Reports and Recordings.
  5. Set the number of days you want the information to be retained. 
  6. Click Apply to save the retention time.

 



Action Log Viewer

 

Enable this setting to automate the periodic cleanup of older information in Action Log Viewer.

 

 

 

 

 

Steps

 

  1. Click Settings on the left pane.
  2. Select the Security tab and go to Privacy Settings.
  3. Choose the Right to Erasure tab.
  4. Click the toggle button beside Action Log Viewer to enable the setting to automate the periodic cleanup of older information in Action Log Viewer.
  5. Set the number of days you want the information to be retained.
  6. Click Apply to save the retention time. 


Note: The minimum retention period that can be set is 90 days and the maximum retention period is 999 days.


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