This guide walks you through accessing the User Management settings and adding single or multiple users to your Zoho Meeting organization.

User Management is available in all paid editions of Zoho Meeting's meeting and webinar services.

Navigate to user management  

1. Navigate to the Zoho Meeting dashboard.

2. Click Settings from the left-hand navigation bar.

3. Under the Organization section, select User Management.

4. Click Users to view and manage the user list.
   

View existing users and access the add option  

• The Users tab displays current users along with their roles, departments, and access (Meeting/Webinar).

• Click the Add Users button on the top right to add new users.
  

Add multiple users  

To invite multiple users at once:

1. Click the Multiple users tab.

2. Enter email addresses (comma-separated).

3. Choose the Department, set the Role (e.g., Administrator, Member), and select the required App Access (Meeting/Webinar).

4. Click Add to invite users.
   
   

   

   A maximum of 20 users can be added in the trial edition of Zoho Meeting
   

Add a single user  

For adding individual users:

1. Switch to the Single user tab.

2. Fill in the Username and Email.

3. Assign the Department, select the Role, and specify App Access.

4. Click Add to complete the process.
   
   

• Use departments to segment users for better role/access management.

• Admins have full control, so assign wisely.

 What happens after inviting users?

Once you add users through the User Management section in Zoho Meeting—either individually or in bulk—they will automatically receive an invitation to join your organization.

Invitation and onboarding process   

Email invitation: Each added user receives an email inviting them to join your organization on Zoho Meeting. The email includes the organization name, the inviter’s details, and clear options to accept or reject the invite.

Joining the organization: Clicking Accept redirects the user to a confirmation screen where they can confirm they want to join the organization.

If the user does not have a Zoho account, they will be prompted to create one before proceeding. If the user already has a Zoho account, they can join the organization immediately.

Upon joining, any existing data in Zoho Meeting (e.g., scheduled meetings, webinars, recordings, reports, and user-level settings) will be safely migrated into the organization’s workspace.

To delete a user from the organization