Using Tags in Zoho Notebook
Tags are a flexible way to categorize your notes in Zoho Notebook. They act like keywords you assign to your notes so you can group related content, filter what matters, and retrieve information quickly, even when your Notebook library grows.
Why Use Tags?
Organize by topic or theme
Multi-purpose categorization
Quick retrieval
Flexible organization
How to Add Tags to Notes
On Mobile (iOS & Android)
Open the note card you want to tag.
Type # before a word to auto-create or associate a tag.
Tap + or select from suggested tags to apply it.
Save your changes.
Alternative mobile method:
Tap # from the options toolbar.
Pick from existing tags, create new ones, or choose suggestions from Zia.
On Web/Desktop App
Open the note you want to tag and enter edit mode.
Click the three-dot menu on the note card.
Choose Info/Tags from the menu.
Add new tags, pick existing ones, or use suggested tags.
Tags Generated by Notebook AI
Zoho Notebook AI can also help generate relevant tags automatically for your notes. When you use Notebook AI features such as summarizing or processing note content, the AI analyzes the context of the note and suggests suitable tags.
These AI-generated tags help you categorize notes faster without manually thinking about keywords.
How it helps
Automatic organization: AI suggests tags based on the content of the note.
Faster tagging: Reduces the need to create tags for every note manually.
You can review the suggested tags and choose to keep, edit, or remove them based on your preference. AI-generated tags behave the same as regular tags and can be used across notebooks for filtering and searching.
Managing Tags
View Tags
You can view all tags associated with a card from the card’s Info/Tags section. This helps you keep track of how your notes are categorized at a glance.
Remove Tags
Open the card and go to Info/Tags.
Click the tag you want to remove.
Choose Delete or deselect it.
Finding Notes by Tag
Once you’ve tagged notes:
Use the search bar in Notebook to type a tag name.
Or browse the Tags view to select a tag and see all connected notes.
This way, you can jump straight to what you need without hunting manually.
Frequently Asked Questions (FAQ)
1. Do tags work across all notebooks?
Yes. Tags are global within your Notebook account. A tag applied to notes in different notebooks can be used to view all related notes together.
You can add up to 100 tags per note card.
Yes. While editing a note, you can type # followed by a word to create or apply a tag instantly.
Currently, tags cannot be renamed directly. You can create a new tag and remove the old one from notes if needed.
Need further assistance?
If you face difficulties while accessing tags or need more guidance on tags usage, feel free to drop an email to our support team.
Related articles
Access your files securely from anywhere
Zoho CRM Training Programs
Learn how to use the best tools for sales force automation and better customer engagement from Zoho's implementation specialists.
Zoho DataPrep Personalized Demo
If you'd like a personalized walk-through of our data preparation tool, please request a demo and we'll be happy to show you how to get the best out of Zoho DataPrep.
- Zoho Workerly Home
- Forums
- Connect With Us:
- Zoho Recruit Home
- Forums
- Connect With Us:
All-in-one knowledge management and training platform for your employees and customers.
Create. Review. Publish.
You are currently viewing the help pages of Qntrl’s earlier version. Click here to view our latest version—Qntrl 3.0's help articles.
Zoho Sheet Resources
Zoho Forms Resources
Zoho Sign Resources
Sign, Paperless!
Zoho TeamInbox Resources
Design. Discuss. Deliver.
Related Articles
Notebook Pro Lite
Are you a person who wants to take notes on the go like setting reminders, sharing wishes, or write travel itineraries? Try Notebook Pro Lite. With its remarkable features one can organize their daily activities and perform tasks with ease. With this ...Notebook Add-On for Gmail
We exchange a lot of emails everyday and email to notes are inevitable. If you use Gmail as your email service, Notebook add-on for Gmail helps you to save your emails as notes. Notebook add-on for Gmail helps you to save an email as a note. You can ...Notebook for Business
Notebook for Business is extensively crafted for Business users and their use cases. With this plan, you get: 1 TB storage up to 10 users Notebook Business gives you an enormous 1 TB storage plan for all your notes which is applicable for up to 10 ...Notebook for Google Workspace
Elevate your productivity with Zoho Notebook's integration with Google Workspace, designed to streamline your workflow and enhance collaboration. Effortlessly convert emails into notes and vice versa within Gmail, saving time and keeping your ...Zoho Notebook for Zoho Cliq
Introduction Would you like to add your conversations or take notes while in a meeting on Cliq? We’ve got you covered! Zoho Notebook, your all-in-one note-taking platform, supercharges your productivity with a suite of powerful features. Meanwhile, ...