Zoho Notebook for macOS

Zoho Notebook for macOS

Overview

Zoho Notebook for macOS brings a powerful and distraction-free note-taking experience directly to your desktop. Designed to complement your workflow, the Mac app lets you capture ideas, organize notes, and access everything seamlessly with real-time sync across devices.

Whether you're working offline, managing research, or organizing personal notes, the macOS app ensures your content is always within reach.

Key Capabilities

Native macOS Experience

Enjoy a smooth and responsive interface tailored for macOS, with support for system gestures, keyboard shortcuts, and desktop-level performance.

Create and Organize Notes

Easily create different types of notecards such as:

  • Text cards for writing 
  • Checklist cards for tasks 
  • Photo cards for images 
  • Audio cards for recordings 
  • File cards for attachments 

Organize them into notebooks and collections for better structure.

Seamless Sync Across Devices

All your notes are automatically synced across mobile, web, and other desktop apps when you're online, ensuring continuity wherever you go.

Offline Access

Work without interruptions even when you're offline. Your changes will sync automatically once you're back online.

Customization Options
  • Change notebook covers 
  • Customize notecard colors 
  • Personalize your workspace for better visual organization 

Quick Search and Navigation

Find notes instantly using the powerful search feature. Navigate across notebooks and notecards effortlessly.

Install Zoho Notebook on macOS

  2. Download and install the Zoho Notebook app. 
  3. Open the app and sign in with your Zoho account (or other sign-in options).

How to Use the Mac App

Create a New Notecard

  1. Open Zoho Notebook. 
  2. Select a notebook. 
  3. Click the “+” (Add Notecard) button Or Choose Write option.
  4. Choose the type of notecard you want to create. 
  5. Add your content and it will be saved automatically. 


Organize Your Notes

  • Create multiple notebooks for different purposes 
  •    Group related notecards using Collections
  •    Move notecards between notebooks using the Move to option 
  •    Copy notecards to duplicate content across notebooks without affecting the original.

Edit and Format Notes

  • Use basic formatting like bold, italics, underline, and lists. 
  • Add images, attachments, or audio within notes. 
  • Change notecard color for better categorization.

Search for Notes

  • Use the search bar to find notes by keywords quickly. 
  • Search works across all notebooks and notecards.

Noteboard

The Noteboard in Zoho Notebook for macOS provides a flexible, visual way to view and organize your notecards.

With Noteboard, you can:

  • View all your notecards in a single, unified space 
  • Arrange notecards freely for better visualization 
  • Drag and reposition cards based on priority or context 
  • Get a broader overview of your notes without opening each one individually 

This layout is especially useful when:

  • Planning ideas or brainstorming 
  • Organizing tasks visually 
  • Reviewing multiple notes at once 

Noteboard helps you move beyond linear note-taking and gives you a more dynamic way to interact with your content.



Notebook AI in macOS App

Zoho Notebook on macOS includes Notebook AI to help you work smarter and faster while taking notes.

With Notebook AI, you can:

  • Summarize long notes instantly 
  • Generate content or expand ideas 
  • Extract key points from your notes 
  • Improve clarity and structure of your content 

This helps you reduce manual effort and makes your notes more actionable and insightful.


Helper App for Easy Note-Taking

Zoho Notebook for macOS includes a Helper App option that makes capturing notes faster and more convenient while you work across different applications.

With the Helper App, you can:

  • Quickly create notecards without opening the main app 
  • Capture text, links, or ideas instantly while working in other apps 
  • Stay focused on your workflow without switching contexts 
  • Access quick note-taking options anytime 

This feature is especially useful when you want to jot down ideas on the go, save quick references, or capture information without interrupting your current task.


Auto-Record Meetings

Zoho Notebook on macOS supports automatic recording for scheduled meetings, making it easier to capture important discussions without manual effort.

How it works

  • Automatically starts recording when a scheduled meeting begins 
  • Saves recordings directly as Audio Cards in your notebook 
  • Ensures you never miss important information during meetings 

How to enable Auto-Record Meetings

  1. Open Zoho Notebook on your Mac 
  2. Go to Settings
  3. Navigate to Notebook AI
  4. Enable Auto-record Meetings


Important Note!

  • This feature works only for meetings that are scheduled in Apple Calendar on your Mac.
  • Ensure your meetings are properly scheduled in the Apple Calendar for the recording to start automatically.
  • Notebook AI is a paid feature and need to purchased inorder to enjoy this feature.
This is especially useful for meetings, lectures, and discussions where manually starting a recording might be missed.

Keyboard Shortcuts

The macOS app supports keyboard shortcuts to help you work faster and navigate efficiently.

  • Quickly create new notecards 
  • Navigate between notebooks and notes 
  • Perform actions without relying on clicks 

Using shortcuts improves productivity and provides a smoother workflow for frequent users.

How to view keyboard shortcuts
  1. Open Zoho Notebook on your Mac 
  2. Go to Settings
  3. Click on Shortcuts
  4. Navigate through each section to explore the available shortcuts 

This helps you understand and make the most of all supported shortcuts within the app.

Onboarding & Gestures

Zoho Notebook provides an onboarding experience to help you get started quickly and understand how to use the app efficiently.

  • Learn how to use gestures within the app 
  • Understand navigation and core features step by step 
  • Get familiar with organizing and managing notes 

How to access onboarding?

  1. Open Zoho Notebook on your Mac 
  2. Click on Help in the menu bar 
  3. Select Onboarding

This guided introduction helps you explore features and gestures, making it easier to get comfortable with the app right from the beginning.

Frequently Asked Questions (FAQs)

1. Is Zoho Notebook for macOS free to use?
      The Zoho Notebook macOS app is free to download. 

2. Does the Mac app support offline access?
      Yes, you can create and edit notes offline. Changes will sync once you're back online.

3. Can I sync notes with my mobile device?
      Yes, all notes are synced across devices using your Zoho account.

4. What types of files can I attach?
      You can attach documents, images, audio files, and more as file cards.

5. Does the macOS app support Notebook AI features?
      Yes, Notebook AI is available in the macOS app. You can use it to summarize notes, generate content, and enable features like auto-recording meetings (based on supported conditions).

6. What is the Helper App in macOS?
      The Helper App allows you to quickly create and capture notes without opening the main Notebook app, helping you take notes while working in other applications.

7. How do I learn gestures and features in the app?
      You can access onboarding anytime by going to Help > Onboarding to learn about gestures and how to use the app effectively.

Need Further Assistance?

If you have any questions or need help, feel free to reach out to us at support@zohonotebook.com, we're happy to assist you