Overview

Notebook AI in Zoho Notebook brings intelligent assistance directly into your notes, helping you write, organize, summarize, and capture information more efficiently. Instead of manually structuring everything yourself, Notebook AI helps turn rough ideas, conversations, and recordings into meaningful and actionable notes.

Whether you are documenting meetings, brainstorming ideas, maintaining research, or managing daily tasks, Notebook AI simplifies the process with features like AI-generated content, summaries, checklist creation, and audio transcription.

Built to work seamlessly within Zoho Notebook, Notebook AI helps users stay focused, organized, and productive without interrupting their workflow.

Why Use Notebook AI?

Notebook AI helps users:

• Save time while creating notes 
• Generate content instantly from prompts 
• Summarize lengthy information quickly 
• Convert voice recordings into readable text (transcripts)
• Organize ideas into structured formats 
• Improve productivity during meetings and brainstorming sessions 

Key Features of Notebook AI

Note Assistance

Note Assistance helps you improve and work with content that already exists in your notes. Instead of rewriting or editing manually, you can use Notebook AI to make your notes clearer, shorter, better structured, or easier to understand.

You can use Note Assistance features to:

• Summarize long notes into key points 
• Complete this note by continuing unfinished content 
• Make this better by improving clarity and structure 
• Improve grammar and fix writing errors 
• Simplify language for easier reading 
• Change tone based on your requirement 
• Translate note content into another language 
• Suggest tags to organize notes better 
• Ask with my content to get answers based on your saved notes 

This is useful when you already have information in Notebook and want to refine, understand, or organize it quickly.

Generate Content

You can use it to:

• Write a note on a topic 
• Create a checklist for tasks, plans, or workflows 
• Write code based on your requirement 
• Create a table to organize information 
• Create a template for repeated use 
• Generate mind maps for brainstorming and planning 

This helps you quickly start with a ready-made structure instead of creating everything manually.

Ask Anything

The Ask Anything option lets you interact with Notebook AI like an assistant. You can ask questions, request explanations, generate ideas, or get help understanding information.

You can use Ask Anything to:

• Get quick explanations 
• Brainstorm ideas 
• Ask questions related to your notes 
• Understand saved content better 
• Create structured answers from your information 
• Get suggestions for organizing or improving your notes 

This makes Notebook AI helpful not only for writing, but also for thinking, planning, and decision-making.

Notebook AI Transcription

Notebook AI also includes an AI-powered transcription feature that converts spoken audio into readable text notes. Instead of manually typing conversations or voice recordings, you can quickly generate transcripts directly inside Zoho Notebook.

You can either:

• Upload an audio file 
• Record a voice note directly using the Audio Card 

Notebook AI will process the audio and generate a readable transcript that can be edited, organized, or used with other AI features inside Notebook.

Supported Languages

Notebook AI transcription currently supports the following languages:

• English 
• Spanish 
• French 
• German
• Italian 
• Dutch 
• Russian 

Changing the Transcription Language

To change the default transcription language:

1. Open the Zoho Notebook app 
2. Go to Settings
3. Open Notebook AI
4. Change the language under Default Transcription Language

Once updated, future transcriptions will use the selected language by default.

Audio Recording Limit

This makes the feature suitable for:

• Meeting recordings 
• Interviews 
• Lectures 
• Voice memos 
• Discussions 
• Brainstorming sessions
  

Please refer to the KB here to learn more about Notebook AI availability across different plans and subscriptions: Notebook AI

Common Use Cases

Notebook AI can be used for different types of work, such as:

• Summarizing meeting notes 
• Creating project checklists 
• Improving rough drafts 
• Translating notes 
• Generating study notes 
• Creating content templates 
• Organizing ideas using mind maps 
• Asking questions based on saved content 
• Preparing tables for comparison or planning

Who Can Use Notebook AI?

Notebook AI is useful for:

• Students who want to summarize lessons, create study notes, or simplify complex content 
• Professionals who manage meetings, tasks, reports, and project notes 
• Teams that need structured notes, checklists, and summaries 
• Writers and creators who want help with ideas, drafts, templates, and outlines 
• Developers who want to generate or store code-related notes

Availability

Notebook AI is available across supported Zoho Notebook platforms, including mobile(Android & iOS) and desktop applications(Windows, macOS, Linux, IPad), allowing you to access AI features seamlessly across devices.

How to Enable and Use Notebook AI

Enabling Notebook AI

To start using Notebook AI features, you first need to enable Notebook AI from the settings.

Follow these steps:

1. Open the Zoho Notebook app 
2. Go to Settings
3. Open the Notebook AI section 
4. Enable: 

• Notebook AI
• AI features Transcript based on your preference 

Once enabled, Notebook AI features will become available across the application.

Accessing Notebook AI Features

Notebook AI can be accessed from multiple places inside Zoho Notebook depending on your workflow.

Notebook AI Outside Notecards

Notebook AI can also be accessed outside individual notecards to help you quickly create new content from scratch. This acts as a general AI workspace where you can interact with Notebook AI before creating a specific note.

Using this space, you can:

• Write content 
• Generate checklists 
• Create templates 
• Generate tables 
• Write code 
• Ask questions 

This is useful for quickly generating ideas, creating structured content, and interacting with Notebook AI directly. Notebook AI outside notecards is available across supported Zoho Notebook platforms, including mobile and desktop applications.

Notebook AI Inside Notecards

Notebook AI is also integrated within individual notecards to help you work directly with the content already present inside the card.

The AI options available may differ based on the type of notecard you are using. For example:

• Text Cards provide assistance for written content 
• Checklist Cards support checklist-related actions 
• Audio Cards support transcription options.

This helps users access AI assistance naturally while editing or organizing their notes.

Best Practices for Using Notebook AI

To get the best results from Notebook AI:

• Use clear prompts while generating content 
• Keep audio recordings clear for accurate transcription 
• Review AI-generated content before sharing 
• Organize AI-generated notes into notebooks and collections 
• Use summarization for lengthy content to improve readability

Frequently Asked Questions (FAQs)

      Notebook AI availability depends on your subscription plan and organization settings. Certain features may require admin enablement.

      Yes. You can upload audio recordings or use Audio Cards to transcribe spoken content into text notes.

      Yes. All AI-generated content remains fully editable inside Zoho Notebook.

      Yes. AI-powered features require internet connectivity for processing and syncing.

      Yes. Notebook AI can summarize lengthy text into shorter and more readable content.

      Yes. With options like Ask with my content, you can ask questions based on the information saved in your notes.

Need Further Assistance?

If you need help enabling or using Notebook AI, contact support at: support@zohonotebook.com

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