Account Security in Zoho Notebook
Overview
Zoho Notebook protects your ideas, memories, and work with enterprise-grade account security and privacy features. This article explains how you can protect your account, control access, and manage your data securely across devices and platforms.
Security is a top priority in Zoho Notebook. Your data belongs only to you, Zoho does not sell your information or display ads in Notebook. All notes are encrypted and protected at every stage.
Understanding and enabling these features ensures your notes remain secure across devices.
Multi-Factor Authentication (MFA)
What is Multi-Factor Authentication?
Multi-Factor Authentication (MFA) adds a second verification step to your sign-in process. In addition to your password, you verify your identity using another method such as:
Zoho OneAuth app
Time-based OTP (Authenticator apps)
SMS/Backup codes
Security Key (hardware device)
Why It Matters
How to Enable MFA
Go to accounts.zoho.com
Sign in with your Zoho credentials
Open Multi-Factor Authentication
Choose an MFA mode and follow setup instructions
Generate and store backup verification codes safely
Once enabled, you’ll be prompted for the second factor when signing in from a new device or untrusted browser.
Session Management
What Is Session Management?
Session management lets you view and control all active login sessions to your Zoho account. This includes sessions from browsers, mobile, desktop apps, and connected services.
Features
See a list of devices and session details
Terminate specific sessions remotely
End all sessions if you suspect unauthorized access
Manage connected sessions from the OneAuth app as well
How to Manage Sessions
Sign in to accounts.zoho.com
Go to Sessions > Active Sessions
Review sessions and sign out from any session that you don’t recognize
If you notice suspicious logins, sign out all sessions and update your password immediately.Privacy & Encryption
Your Data, Your Control
Zoho Notebook respects your privacy:
No ads or third-party tracking
No sharing or selling of your data
You control what you share with others
Encryption Details
Encryption in Transit: Protects data while moving between devices and servers
Encryption at Rest: Stored note data is encrypted with strong algorithms so only you can access it
Device-Level Security
In mobile apps, you can also secure your notes with:
App passcodes
Biometric locks (Fingerprint / Face ID)
Best Practices for Account Security
To keep your Notebook account secure:
Use a strong, unique password.
Enable Multi-Factor Authentication.
Regularly review active sessions.
Avoid signing in on public or shared devices.
Keep your device operating system updated.
Enable biometric or passcode lock on mobile devices.
Frequently Asked Questions (FAQ)
1. Is Multi-Factor Authentication mandatory for Zoho Notebook?
No, MFA is optional but strongly recommended. It significantly improves account security.
2. Will I need to enter the verification code every time I log in?
You may be asked for verification when logging in from a new device, browser, or after clearing cookies. Trusted devices may not require repeated verification.
3. What should I do if I notice suspicious login activity?
Immediately:
Sign out of all active sessions.
Change your password.
Enable or update MFA settings.
No, App Lock secures access to the mobile application locally on your device. Your Zoho account password and MFA protect your account at the authentication level.
Further Assistance?
Access your files securely from anywhere
Zoho CRM Training Programs
Learn how to use the best tools for sales force automation and better customer engagement from Zoho's implementation specialists.
Zoho DataPrep Personalized Demo
If you'd like a personalized walk-through of our data preparation tool, please request a demo and we'll be happy to show you how to get the best out of Zoho DataPrep.
- Zoho Workerly Home
- Forums
- Connect With Us:
- Zoho Recruit Home
- Forums
- Connect With Us:
Zoho FSM Video Tutorials
All-in-one knowledge management and training platform for your employees and customers.
Create. Review. Publish.
You are currently viewing the help pages of Qntrl’s earlier version. Click here to view our latest version—Qntrl 3.0's help articles.
Zoho Sheet Resources
Zoho Forms Resources
Zoho Sign Resources
Sign, Paperless!
Zoho TeamInbox Resources
Design. Discuss. Deliver.
Related Articles
Creating a Zoho Account for Zoho Notebook
Overview A Zoho account lets you securely store your notes in the cloud and access them across all your devices. Once you create an account, your notebooks automatically sync between your phone, tablet, desktop, and the Zoho Notebook web app, ...Welcome to Zoho Notebook
Overview Welcome to Zoho Notebook! Whether you're taking personal notes, managing work, planning projects, or migrating from another note-taking app, this guide will help you get started. If you're new to Notebook, we recommend following the sections ...Transcription in Zoho Notebook
Overview Notebook AI Transcription helps you convert audio and video recordings into accurate, searchable text using AI. Whether you're recording meetings, interviews, lectures, voice notes, or presentations, Notebook AI automatically generates a ...Manage Your Zoho Account
Overview Your Zoho Account lets you manage your personal information, security settings, sign-in preferences, and recovery options from a single place. Keeping your account information up to date helps protect your data and ensures uninterrupted ...Setting Up Passcode in Zoho Notebook
Overview Locked Notecards and Notebooks in Zoho Notebook provide an additional layer of protection for your private information. Any locked item remains inaccessible until you unlock it using your Notebook passcode or biometric authentication (if ...