Notebook on Apple devices
Overview
Zoho Notebook is fully optimized for iOS and iPadOS, offering a smooth, intuitive note-taking experience across your iPhone and iPad. With support for native Apple features like Siri Shortcuts, Picture-in-Picture, Widgets, Face ID/Touch ID, and seamless synchronization through your Zoho account, Notebook fits naturally into the Apple ecosystem.
This guide walks you through accessing, customizing, and using Zoho Notebook on iOS.
Steps to Access Zoho Notebook on iOS
Download the Zoho Notebook App
Go to the App Store → Search Zoho Notebook → Install the app.
Log In / Sign Up
Open the app and sign in with your Zoho account, or create a new one.
Default Notebook
A default notebook will be available, and all new notes will be saved in it. You can change it later.
Create a Notebook
Tap the “+” icon on the top right to create a new notebook.
Available Note Types
Use the options at the bottom of the screen to create different types of notes, such as Text, Checklist, Audio, Video, File, Photo, and Drawing notes.
Key Benefits
Secure Authentication – Uses Apple’s built-in privacy and security protections.
Convenient Access – Sign in quickly using your existing Apple ID on iPhone or iPad.
Multiple Options – Users can alternatively sign in with Google or Zoho for flexibility.
Unified Experience – Enables consistent login across devices within the Apple ecosystem.
Notebook AI on iOS
Notebook AI is now available within the Notebook app on iOS, allowing you to seamlessly access AI-powered features while editing or creating notes on your iPhone or iPad. With AI integrated directly into the app, you can enhance your writing, refine existing content, or generate new ideas with ease.
What You Can Do with Notebook AI on iOS
Edit and Improve Content: Use AI suggestions to refine grammar, rewrite text, summarize notes, or enhance clarity.
Generate New Content: Create fresh content based on ideas, prompts, or short descriptions you provide.
Boost Productivity: Quickly convert ideas into structured notes, brainstorm concepts, or expand on rough drafts.
Convenient Access: All AI features are accessible directly within the Notebook app, without needing to switch tools.
Journal Suggestions
Zoho Notebook for iOS offers an iOS-exclusive Journaling Suggestions feature that provides prompts and surfaces recent journal entries directly in the editor. This helps users continue writing quickly without navigating through notebooks and supports a smoother journaling experience on iPhone and iPad.
Key Benefits
Effortless Journaling – Receive suggested prompts and entries directly in the iOS note editor for easier journaling.
Quick Continuation – Access recent journal notes instantly without navigating through additional menus.
Organized Record Keeping – Maintain a consistent journal by revisiting past entries surfaced through iOS-specific suggestions.
Enhanced Productivity – Save time by avoiding manual searches and focus more on writing and reflection.
Complete Notes via Widgets Without Opening the App
Zoho Notebook for iOS provides interactive Home Screen widgets that allow you to manage notes directly from your iPhone or iPad. Using Checklist Widgets, you can view checklist items and mark them as completed without launching the app. This offers a faster and more convenient way to stay organized throughout the day.
Key Benefits
Quick Access: View your notes instantly from the iOS Home Screen.
Faster Task Management: Mark items as completed in checklist with a single tap—no need to open the Notebook app.
Improved Productivity: Handle routine tasks quickly and maintain momentum throughout the day.
Siri Shortcuts in Zoho Notebook (iOS)
Zoho Notebook for iOS supports Siri Shortcuts, allowing you to quickly create notes using Siri. Once a shortcut is set, Siri can help you add notes hands-free based on the command you choose.
Steps to Access Siri Shortcuts
Open the Zoho Notebook app on your iOS device.
Tap the Settings (gear icon).
Select Siri Shortcuts from the menu.
Choose any shortcut from the list of available options to enjoy it.
Automate Using Apple Shortcuts
Zoho Notebook for iOS supports automation through the Apple Shortcuts app, allowing users to create custom shortcuts that perform actions such as creating notes or adding content automatically. These shortcuts can be triggered manually, scheduled, or integrated into multi-step workflows for faster note management.
Key Benefits
Streamlined Actions – Automate frequent tasks like creating notes or adding content.
Custom Workflows – Combine Notebook actions with other apps in Shortcuts.
Faster Productivity – Reduce manual steps and perform actions instantly.
Flexible Triggers – Run shortcuts by tap, automation, or system events.
Apple Pencil Support
Zoho Notebook for iOS supports Apple Pencil, allowing users to sketch, draw, and handwrite directly within their notes on compatible iPad models. This provides a natural and precise way to create drawings or annotate content inside the app.
Customize the User Interface
Zoho Notebook allows users to personalize the app’s interface using a variety of customization options. This ensures a more comfortable and visually appealing note-taking experience.
Customization Options
View Options: Switch between Grid view and List view to suit your preference.
Notecard Colors: Change the color of your notecards for better organization and visual appeal.
Fonts: Select different fonts and adjust the font size to make reading and writing easier.
Theme: Select the app theme between System Default, Light, or Dark for a comfortable viewing experience.
App Icon: Choose from available app icon styles to personalize the Notebook app.
Photo Size: Photos uploaded or captured in notes can be adjusted to Original, Large, Medium, or Small.
Picture-in-Picture Mode
Zoho Notebook for iOS supports Picture-in-Picture (PiP) mode, allowing users to view videos or other media while continuing to check notes. This multitasking feature ensures a seamless experience, letting you reference content without switching between apps.
Key Benefits
Multitasking Made Easy
Watch videos or presentations while checking notes simultaneously.Improved Productivity
Capture important information without pausing or closing media.Seamless Workflow
Keeps media accessible in a floating window while using other app features.
Contact Support Through the App
Zoho Notebook for iOS allows users to reach out to support directly from the app in case of any issues or queries. You can provide necessary details and logs to help the support team assist you more effectively.
Steps to Contact Support
Open Settings in the Zoho Notebook app.
Tap Help & Feedback.
Select Send Feedback and provide the required information and logs.
Key Benefits
Direct Support Access
Contact the support team without leaving the app.Faster Issue Resolution
Providing logs and details helps the team address your queries efficiently.Convenient and Simple
Easy-to-follow steps ensure a smooth support experience.
Data Migration to Zoho Notebook
Zoho Notebook allows new users to migrate their notes and data easily from other apps directly into Zoho Notebook, ensuring a smooth transition without losing important information. On iOS devices, Zoho Notebook supports migration from Evernote and OneNote allowing users to import their notes while maintaining organization.
Steps to Migrate
Open Zoho Notebook on your iOS device.
Tap the Settings (gear icon).
Select the Migration option.
Choose the app from which you want to import your notes and follow the on-screen instructions.
Key Benefits
Seamless Transition
Move all your notes without manually copying content.Time-Saving
Quickly import data from supported apps with just a few taps.Preserve Organization
Maintain your note structure during the migration process.
Conflict View
Zoho Notebook keeps your notes synchronized across web and mobile devices. If you temporarily lose internet connectivity, any changes made offline are synced once you reconnect.
In rare cases, if changes are made simultaneously on both web and mobile while offline, the data may become out of sync. To handle this, Zoho Notebook saves the affected notes in Conflict View. Once a stable internet connection is restored, the notes are automatically synced, and the entries are removed from Conflict View.
Key Benefits
Data Safety: Prevents loss of changes made on either device.
Automatic Resolution: Syncs notes once internet is available.
Visibility: Lets users review conflicting notes before they are merged.
Downloading Notes
Zoho Notebook for iOS allows you to download your notes directly to your device for offline access or backup purposes. Follow the steps below to download your notes to your iPhone or iPad’s internal storage which can be uploaded to iCloud.
Steps to download Notes on iOS
Open the Notebook app on your iOS device.
Click on Settings - gear icon
Select Download all your Notebook data from the menu.
Select a location in the Files app to save the exported note.
Tap Save.
Your note will now be stored in the selected folder within the Files app on your iPhone or iPad.
Key Benefits
Offline Access: Keep a copy of your notes on your device for use without an internet connection.
Data Backup: Securely store important notes in your preferred location, such as iCloud Drive or local storage.
Easy Sharing: Exported files can be shared through email, messaging apps, or other services.
Choose How to Sync Your Notes
Zoho Notebook for iOS provides multiple sync options to ensure your notes stay updated and accessible across all your devices. These settings give you control over how and when your data is synchronized, offering flexibility based on your network preferences.
Available Sync Options
Sync Through Mobile Network : Enable this option to allow Notebook to sync your notes using your mobile data connection.
Download Files Over Mobile Network : Allow files attached to your notes to be downloaded when using cellular data.
File Upload on Cellular Data : Permit uploading files to your notes when connected to a mobile network.
Frequently Asked questions
Can I access my notes offline?
Yes, notes are available offline on your device. Any changes made while offline will sync once you're connected to the internet.
Does Zoho Notebook work with iCloud?
Zoho Notebook syncs through your Zoho account, not iCloud. However, exported notes can be saved in iCloud Drive if needed.
Can I lock notes with Face ID or Touch ID?
Yes, secure notes with Face ID or Touch ID by enabling security under Settings → Lock Notes.
Can I use Siri to create notes?
Yes. Notebook supports Siri Shortcuts, allowing you to create notes using voice commands after setting up shortcuts in the app’s settings.
How do I sync my notes between devices?
Your notes sync automatically when you're signed in. You can control sync preferences under Settings → Sync Options.
What should I do if notes are not syncing?
Check your internet connection, ensure sync is enabled under Settings, and try refreshing the app. If the issue continues, sign out and sign back in.
Are Search Options Available on Mobile Devices?
Yes, advanced search options are available on mobile devices, including both iOS and Android. You can search across your notes, notebooks, and content within the Zoho Notebook app to quickly find what you need.
Can I Upload My Files to Zoho Notebook?
Yes, you can upload files to Zoho Notebook using the available import options.
You can use the Import feature to bring any supported data into Zoho Notebook.
You can also use the File Note option to add attachments directly as notes.
This allows you to store and organize documents, images, and other files within your notebooks easily.
Need Further Assistance?
If you couldn’t find the answer to your question, please contact us. Our support team is happy to help and will assist you promptly.