Managing Fields - Add Field | Admin Guide - Zoho One

Add field

  1. Sign in to Zoho One , then click Directory in the left navigation menu.
  2. Go to Users, then click Manage Fields.
  3. Click Add Custom Field.
  4. Name the field and choose a field type.
  5. Fill in the maximum character limit and the default value.
  6. If you chose Pick List as the field type, enter at least two input options. To simplify adding multiple options, click Add Options in Bulk and enter one input per line in the text box. Click Add Options after entering all the inputs.
    add-bulk-options-in-picklist-field
  7. Switch on Mandatory if you'd like to make it mandatory for admins to fill in the field when adding users. If you had already added users, this field will be mandated when you edit.
  8. Switch on Contains Health Information (ePHI) if the custom field prompts users to fill in important health information, like their social security number or medical record number. If this option is enabled, the Encrypt option will also be automatically enabled. 
  9. Switch on Encrypt to encrypt user data in the field before storing it. It's a good idea to encrypt fields containing personal, sensitive, or classified data. You can encrypt up to five custom fields.
  10. Note: The data will only be encrypted when it is within our servers. It will be decrypted before being retrieved and displayed.
  11. Switch on Show Tooltip to add a description or example to the field label. Up to two types of tooltips may be available, based on the field type:
    1. Info Icon: This displays the message upon hovering over the  icon next to the label.
    2. Static Text: This displays the message as grayed-out placeholder text in the field.
  12. Click Add.

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