Groups - Overview | Admin Guide - Zoho One

Groups - Overview

Groups are used in Zoho One to simplify user management. Groups allow you to provision app access to and to enforce security policies for multiple users simultaneously. Besides this, if you have added Zoho Mail, you will be able to create email aliases for groups and use them for broadcasting messages. 
 
Two types of Groups are available in Zoho One:

Collaboration Groups: These are flexible, ad-hoc groups that can be used to meet any custom, niche requirements. For example, you can create a group with all of your organization's managers, allowing them to share and collaborate on their documents, or you can create a group with all of your organization's on-premise staff and impose an IP-restrictive Security Policy on that group, or you can create group email aliases for team-specific broadcasts or newsletters.

Departments: Some apps use a special type of group called Department, where a user will not be allowed to join more than one Department. For example, Zoho People and Zoho Connect use the Department attribute to emulate the hierarchical structure of an organization. Departments in Zoho One can serve as a single point of management for all the app-specific Departments. Adding a user to a Department in Zoho One will be reflected across all the relevant apps.

    Zoho CRM Training Programs

    Learn how to use the best tools for sales force automation and better customer engagement from Zoho's implementation specialists.

    Zoho CRM Training
      Redefine the way you work
      with Zoho Workplace

        Zoho DataPrep Personalized Demo

        If you'd like a personalized walk-through of our data preparation tool, please request a demo and we'll be happy to show you how to get the best out of Zoho DataPrep.

        Zoho CRM Training

          Create, share, and deliver

          beautiful slides from anywhere.

          Get Started Now


            Get started with Zoho Sign

            in a few quick steps!

            Download Help Guide





                      Still can't find what you're looking for?

                      Write to us: support@zohoforms.com


                            




                            

                        Zoho Marketing Automation

                          Zoho Sheet Resources

                           




                              Zoho Forms Resources


                                Secure your business
                                communication with Zoho Mail


                                Mail on the move with
                                Zoho Mail mobile application

                                  Stay on top of your schedule
                                  at all times


                                  Carry your calendar with you
                                  Anytime, anywhere




                                        Zoho Sign Resources

                                          Sign, Paperless!

                                          Sign and send business documents on the go!

                                          Get Started Now


                                              Zoho SalesIQ Resources



                                                  Zoho TeamInbox Resources



                                                          Zoho DataPrep Resources



                                                            Zoho DataPrep Demo

                                                            Get a personalized demo or POC

                                                            REGISTER NOW


                                                              Design. Discuss. Deliver.

                                                              Create visually engaging stories with Zoho Show.

                                                              Get Started Now











                                                                                    • Related Articles

                                                                                    • Add collaboration group

                                                                                      In the mobile application:  For iOS devices: Open the Zoho One app on your mobile device, then tap  in the top-right corner. Tap  at the bottom, then tap CREATE GROUP. Tap Collaboration Group, then enter the Group name, Group email, and Group ...
                                                                                    • Set up Zoho One

                                                                                      Sign up for Zoho One   If you're new to Zoho, follow these steps: Go to Zoho One's homepage , then click START YOUR FREE TRIAL. Enter all the requested details, then click GET STARTED NOW. Go through the onboarding tour, choose a category to start ...
                                                                                    • Tabs - Overview

                                                                                      Zoho One consists of several Zoho apps, pre-integrated Directory apps, custom Creator apps, and configurable Non-Directory apps. Adding and using a large number of these apps could lead to a cluttered User Home, and overwhelm the user. Let's look at ...
                                                                                    • Convert a group to a department

                                                                                      Sign in to Zoho One , then click Directory in the left navigation menu. Go to Groups, then click on the group you want to convert as a department. Click Convert to Department. Enter the name of the department head in the Department Head field. If one ...
                                                                                    • Manage groups with MDM

                                                                                      By enabling MDM for a group, you can collectively manage the devices of the users present in that group. When you associate profiles or distribute apps to a group, they will be associated/distributed to all the devices present in that group. You can ...
                                                                                    Wherever you are is as good as
                                                                                    your workplace

                                                                                      Resources

                                                                                      Videos

                                                                                      Watch comprehensive videos on features and other important topics that will help you master Zoho CRM.



                                                                                      eBooks

                                                                                      Download free eBooks and access a range of topics to get deeper insight on successfully using Zoho CRM.



                                                                                      Webinars

                                                                                      Sign up for our webinars and learn the Zoho CRM basics, from customization to sales force automation and more.



                                                                                      CRM Tips

                                                                                      Make the most of Zoho CRM with these useful tips.



                                                                                        Zoho Show Resources