Managing Organization - Org Dictionary | Admin Guide - Zoho One

Org Dictionary - Overview


When preparing documents in Writer and managing customer data in Desk, you might have noticed the names, designation, or other data related to your organization being flagged as unrecognized words or typos.
Name being flagged as typo in Writer.
This can be troublesome, as you probably have to either add the word to your dictionary or ignore them in that instance alone. To avoid this hassle, Zoho One provides Org Dictionary.

Org Dictionary automatically adds your organization's department names, designations, and employees' first and last names to its word lists. It also lets you manually add words related to your organization that are commonly unrecognized by Zia spell check in apps such as Writer.

Your organization's employees' first and last names are automatically synced and added to Org Dictionary only if they are added with an email address with a domain that is verified in Zoho One. To do so, you have to associate your organization's domain with Zoho One . If you have not associated your domain yet or if you currently don't own any domains, the above details will not be automatically synced with Org Dictionary.

Supported apps

Words that were added to Org Dictionary will no longer be flagged as typos by the following Zoho apps:
  1. Notebook - When taking notes.
  2. Desk - When creating and responding to tickets, or creating templates for email or ticket replies.
  3. WorkDrive - When creating documents in Writer, or spreadsheets in Sheets or presentations in Show.
Once the words are added to the Org Dictionary, they will be recognized by the supported apps integrated to your Zoho One organization.
For example, consider an employee named Vahmond Blanche joins your organization in Zoho One. His name, department, and designation will be automatically synced and added to the Org Dictionary. Now when anyone from your organization types his name in the supported apps such as Writer, Notebook, or Desk, it will be recognized as an actual word and will not be flagged as a typo.
Name added in Org dictionary recognized by Writer.

Adding words manually to Org Dictionary

The steps to add words manually to Org Dictionary vary between the three User Interface versions supported in Zoho One. Select the UI version you use from the tabs below and proceed with the steps that follow.
One Experience UI
Spaces UI
Unified UI
One Experience UI
  1. Sign in to Zoho One  , then click the Admin Panel icon  on the top-right corner.
  2. Click Organization on the left menu.
  3. Click Org Dictionary tab.
  4. You can either manually add words to the dictionary or bulk import words to the dictionary.
    1. To manually add words:
      1. Click + New Dictionary.
      2. Name your dictionary. For example, if you want to add an employee's address details such as street name to your dictionary, you can name it as "Address".
      3. Select the language for your dictionary.
      4. Add the words by separating them using commas. You can add more words in the same way later once you have created your dictionary.
      5. Click Create.

             

    2. To bulk import words:
      1. If you have already created a text file that contains the words that you want to add to the Org dictionary, you can use it to import. Else, create a text file, enter the words you want to import and save the file. The file must in .txt format, and the words must be separated by commas.
      2. Click Import (.txt).
      3. Click Upload a dictionary file (.txt).
      4. Browse and select the text file you want to import, then click Import.
      5. Select the language for your dictionary.
      6. Click Import.

             
You can also enable or disable the dictionary whenever you want by using the toggle button near the dictionary.


Spaces UI
  1. Sign in to Zoho One  , then click Directory Settings icon  on the top-right corner.
  2. Click Organization on the left menu.
  3. Click Org Dictionary tab.
  4. You can either manually add words to the dictionary or bulk import words to the dictionary.
    1. To manually add words:
      1. Click + New Dictionary.
      2. Name your dictionary. For example, if you want to add an employee's address details such as street name to your dictionary, you can name it as "Address".
      3. Select the language for your dictionary.
      4. Add the words by separating them using commas. You can add more words in the same way later once you have created your dictionary.
      5. Click Create.

             

    2. To bulk import words:
      1. If you have already created a text file that contains the words that you want to add to the Org dictionary, you can use it to import. Else, create a text file, enter the words you want to import and save the file. The file must in .txt format, and the words must be separated by commas.
      2. Click Import (.txt).
      3. Click Upload a dictionary file (.txt).
      4. Browse and select the text file you want to import, then click Import.
      5. Select the language for your dictionary.
      6. Click Import.

             

You can also enable or disable the dictionary whenever you want just by using the toggle button near the dictionary.


Unified UI
  1. Sign in to Zoho One  , then click Directory in the left menu.
  2. Go to Organization.
  3. Click Org Dictionary tab.
  4. You can either manually add words to the dictionary or bulk import words to the dictionary.
    1. To manually add words:
      1. Click + New Dictionary.
      2. Name your dictionary. For example, if you want to add an employee's address details such as street name to your dictionary, you can name it as "Address".
      3. Select the language for your dictionary.
      4. Add the words by separating them using commas. You can add more words in the same way later once you have created your dictionary.
      5. Click Create.

             

    2. To bulk import words:
      1. If you have already created a text file that contains the words that you want to add to the Org dictionary, you can use it to import. Else, create a text file, enter the words you want to import and save the file. The file must in .txt format, and the words must be separated by commas.
      2. Click Import (.txt).
      3. Click Upload a dictionary file (.txt).
      4. Browse and select the text file you want to import, then click Import.
      5. Select the language for your dictionary.
      6. Click Import.

             
Info
You can also enable or disable the dictionary whenever you want by using the toggle button near the dictionary.