Managing Organization - Org Dictionary | Admin Guide - Zoho One

Org Dictionary


When preparing documents in Writer and managing customer data in Desk, you might have noticed the names, designation, or other data related to your organization being flagged as unrecognized words or typos.
Name being flagged as typo in Writer.
This can be troublesome, as you probably have to either add the word to your dictionary or ignore them in that instance alone. To avoid this hassle, Zoho One provides Org Dictionary.

Org Dictionary automatically adds your organization's department names, designations, and employees' first and last names to its word lists. It also lets you manually add words related to your organization that are commonly unrecognized by Zia spell check in apps such as Writer.

Your organization's employees' first and last names are automatically synced and added to Org Dictionary only if they are added with an email address with a domain that is verified in Zoho One. To do so, you have to associate your organization's domain with Zoho One . If you have not associated your domain yet or if you currently don't own any domains, the above details will not be automatically synced with Org Dictionary.

Supported apps

Words that were added to Org Dictionary will no longer be flagged as typos by the following Zoho apps:
  1. Notebook - When taking notes.
  2. Desk - When creating and responding to tickets, or creating templates for email or ticket replies.
  3. WorkDrive - When creating documents in Writer, or spreadsheets in Sheets or presentations in Show.
Once the words are added to the Org Dictionary, they will be recognized by the supported apps integrated to your Zoho One organization.
For example, consider an employee named Vahmond Blanche joins your organization in Zoho One. His name, department, and designation will be automatically synced and added to the Org Dictionary. Now when anyone from your organization types his name in the supported apps such as Writer, Notebook, or Desk, it will be recognized as an actual word and will not be flagged as a typo.
Name added in Org dictionary recognized by Writer.

Adding words manually to Org Dictionary

  1. Sign in to Zoho One , then click Directory in the left menu.
  2. Go to Organization .
  3. Click Org Dictionary tab.
  4. You can either manually add words to the dictionary or bulk import words to the dictionary.
    1. To manually add words:
      1. Click + New Dictionary.
      2. Name your dictionary. For example, if you want to add an employee's address details such as street name to your dictionary, you can name it as "Address".
      3. Select the language for your dictionary.
      4. Add the words by separating them using commas. You can add more words in the same way later once you have created your dictionary.
      5. Click Create.
        Add words to Org dictionary
    2. To bulk import words:
      1. If you have already created a text file that contains the words that you want to add to the Org dictionary, you can use it to import. Else, create a text file, enter the words you want to import and save the file. The file must in .txt format, and the words must be separated by commas.
      2. Click Import (.txt).
      3. Click Upload a dictionary file (.txt).
      4. Browse and select the text file you want to import, then click Import.
      5. Select the language for your dictionary.
      6. Click Import.
        Import text file containing the words

You can enable or disable the dictionary you want by using the toggle button near the dictionary.
Enable or disable dictionaries

    Access your files securely from anywhere

      Zoho CRM Training Programs

      Learn how to use the best tools for sales force automation and better customer engagement from Zoho's implementation specialists.

      Zoho CRM Training
        Redefine the way you work
        with Zoho Workplace

          Zoho DataPrep Personalized Demo

          If you'd like a personalized walk-through of our data preparation tool, please request a demo and we'll be happy to show you how to get the best out of Zoho DataPrep.

          Zoho CRM Training

            Create, share, and deliver

            beautiful slides from anywhere.

            Get Started Now


              Zoho Sign now offers specialized one-on-one training for both administrators and developers.

              BOOK A SESSION






                          Quick Links Workflow Automation Data Collection
                          Web Forms Enterprise Begin Data Collection
                          Interactive Forms Workplace Data Collection App
                          Encrypted Forms Customer Service Accessible Forms
                          Digital Forms Marketing Forms for Small Business
                          HTML Forms Education Forms for Enterprise
                          Contact Forms E-commerce Forms for any business
                          Lead Generation Forms Healthcare Forms for Startups
                          Wordpress Forms Customer onboarding Order Forms for Small Business
                          No Code Forms Construction RSVP tool for holidays
                          Free Forms Travel
                          Prefill Forms Non-Profit

                          Intake Forms Legal
                          Mobile App
                          Form Designer HR
                          Mobile Forms
                          Card Forms Food Offline Forms
                          Assign Forms Photography
                          Mobile Forms Features
                          Translate Forms Real EstateKiosk in Mobile Forms
                          Electronic Forms

                          Notification Emails for Forms Alternatives
                          Holiday Forms Google Forms alternative 
                          Form to PDF Jotform alternative





                                            You are currently viewing the help pages of Qntrl’s earlier version. Click here to view our latest version—Qntrl 3.0's help articles.




                                                Manage your brands on social media

                                                  Zoho Desk Resources

                                                  • Desk Community Learning Series


                                                  • Digest


                                                  • Functions


                                                  • Meetups


                                                  • Kbase


                                                  • Resources


                                                  • Glossary


                                                  • Desk Marketplace


                                                  • MVP Corner


                                                  • Word of the Day


                                                    Zoho Marketing Automation

                                                      Zoho Sheet Resources

                                                       

                                                          Zoho Forms Resources


                                                            Secure your business
                                                            communication with Zoho Mail


                                                            Mail on the move with
                                                            Zoho Mail mobile application

                                                              Stay on top of your schedule
                                                              at all times


                                                              Carry your calendar with you
                                                              Anytime, anywhere




                                                                    Zoho Sign Resources

                                                                      Sign, Paperless!

                                                                      Sign and send business documents on the go!

                                                                      Get Started Now




                                                                              Zoho TeamInbox Resources



                                                                                      Zoho DataPrep Resources



                                                                                        Zoho DataPrep Demo

                                                                                        Get a personalized demo or POC

                                                                                        REGISTER NOW


                                                                                          Design. Discuss. Deliver.

                                                                                          Create visually engaging stories with Zoho Show.

                                                                                          Get Started Now









                                                                                                              • Related Articles

                                                                                                              • Profiles in Zoho One - Overview

                                                                                                                After enrolling devices with Zoho One, you can create and associate them with profiles. Profiles are used to impose policies (such as passcode, Wi-Fi, and VPN policies) to configure the device, and restrictions (such as camera and app restrictions) ...
                                                                                                              • Set up Zoho One

                                                                                                                Sign up for Zoho One   If you're new to Zoho, follow these steps: Go to Zoho One's homepage , then click START YOUR FREE TRIAL. Enter all the requested details, then click GET STARTED NOW. Go through the onboarding tour, choose a category to start ...
                                                                                                              • Devices in Zoho One - Overview

                                                                                                                In Zoho One, devices are classified based on their: Enrollment method Enrollment status Management status Based on enrollment method BYOD devices Bring Your Own Device (BYOD) devices are the personal devices of users that are enrolled in Zoho One ...
                                                                                                              • Convert external user to organization user

                                                                                                                A user in Zoho One is considered to be external if their Zoho account is associated with another organization. Converting an external user as your organization user will allow you to edit, update their account details. You can also manage their ...
                                                                                                              • Add JumpCloud to Zoho One

                                                                                                                Prerequisites: Roles required in Zoho One to perform this action: Organization Owner Organization Admin Roles required in JumpCloud: Admin Plan dependency in Zoho One: Free plan In Zoho One: Sign in to Zoho One, then click Admin Panel in the left ...
                                                                                                                Wherever you are is as good as
                                                                                                                your workplace

                                                                                                                  Resources

                                                                                                                  Videos

                                                                                                                  Watch comprehensive videos on features and other important topics that will help you master Zoho CRM.



                                                                                                                  eBooks

                                                                                                                  Download free eBooks and access a range of topics to get deeper insight on successfully using Zoho CRM.



                                                                                                                  Webinars

                                                                                                                  Sign up for our webinars and learn the Zoho CRM basics, from customization to sales force automation and more.



                                                                                                                  CRM Tips

                                                                                                                  Make the most of Zoho CRM with these useful tips.



                                                                                                                    Zoho Show Resources