Extra Agreement Handling
By default, this feature is available only for Japan-region users. Please contact support@zohopeople.com if you require any assistance.
What is Extra Agreement Handling?
Extra Agreement Handling is a Japan-specific feature that allows administrators to record special clauses. These clauses define periods during which designated employees are legally permitted to work extended overtime.
For each employee a maximum of 6 special clauses (extended overtime) records can be added within a year, i.e, the system will not allow adding more than six instances within a year.
Adding a Special Clause Record
Only Administrators have access to view/add/edit special clause records.
Administrators can add special clauses, which are records that legally permit extended overtime for a designated employee. Follow the steps below to add a record:
- Navigate to Operations and select the Attendance service.
- Select the Extra Agreement Handling tab.
- Click on the Add Special Clause button.
- Use the drop-down to select a specific employee. Use the date range selection option to define the period of extended overtime.
- Click Submit.
The record will now be added.
Viewing Special Clause Records
- Navigate to Operations and select the Attendance service.
- Select the Extra Agreement Handling tab.
Here you will be able to view the recorded special clauses
Click on the More option button (ellipses) icon to view options to Export, Download as PDF, and Print records. You can also use Filter option if necessary. Hover pointer over a record to reveal delete and multi-select options.
Clicking on a record allows viewing a single-record and opens up option to Edit a record (pencil icon). The audit history of edits will be caputured and can also be viewed by clicking the audit history icon. It's also possible to Print individual records.