Labor Union Representative

By default, this feature is available only for Japan-region users. Please contact support@zohopeople.com if you require any assistance.

Who is a Labor Union Representative?

A labor union representative in a Japan-region IT company is an employee selected or appointed to represent workers’ interests in negotiations with management over working conditions, wages, and labor rights.

How does Labour Union Representative management work in Zoho People?

In Zoho People, you can add Labor Union Representatives who may either be internal or external. Internal representatives are employees within the organization, while external representatives are from outside the organization. Each representative serves for a defined tenure, and at any given time, the position can be held by an internal representative, an external representative, or both simultaneously.

Adding a Representative

NOTE

Only Administrators have access to view/add/edit Labor Union Representative-related records.

Follow the steps bellow to add a new Labor Union Representaitve record:

Navigate to Operations and select the Attendance service.
Select the Labor Union Representative tab.
Click on the Add Representative buton.
Use the drop-down menu to select the representative type.
– If you choose Internal, select an employee from within your organization.
– If you choose External, enter the representative’s details such as name, email, and address.
– If you choose Internal & External, select an internal employee and also provide the external representative’s details.
Proceed by defining the representative tenure by using the date-range selection options.
Click on Add Record
The Labor Union Representative record will now be successfully added.

NOTE
For the same tenure, you will not be able to add multiple records.

Managing Labor Union Representative Records

Follow the steps below to manage Labor Union Representatives in the system.

Navigate to Operations and select the Attendance service.
Select the Labor Union Representative tab.
Here you can add, view, edit all past, present and scheduled labor union representative records.

A labor union representative’s tenure status can be Active, Scheduled, or Expired. If a current representative’s tenure is nearing its end and no successor has been scheduled, Zoho People will send you a reminder to add a new record.

Click on the More option button (ellipses) icon to view options to Export, Download as PDF, and Print records. You can also use Filter option if necessary. Hover pointer over a record to reveal delete and multi-select options.

Clicking on a record allows viewing a single-record and opens up option to Edit a record (pencil icon). The audit history of edits will be caputured and can also be viewed by clicking the audit history icon. It's also possible to Print individual records.

Viewing Labor Union Representative Details and Timeline

Labor Union Representative details in reference to any overtime policy can be viewed when selecting a spcific overtime policy configured in Settings > Attendance > Configuration > Overtime Policies

Clicking on the View Labor Union Representative button displays the timeline with tenure and representative details. Enable the checkbox to include past representatives data.