Compensation Service operations is a centralized space to handle employee compensation related data and actions. This includes viewing current salary, revising salary, viewing salary history and more.
To search and view a specific employee's compensation data, revise their salary, head to Operations > Compensation > User-specific Operations tab and search for a specific employee.
Employee Salary
The employee salary section lists one's team and other employees' salary details and can be viewed based on set permissions.
Furthermore, the salary breakup and history of changes in each salary can be viewed by clicking on a specific employee's salary.
To view employee salary, go to Operations > Compensation > Employee Salary.
Employee Salary tab has options to view pending revision of an employee, revise salary, import or export compensation data (from the ellipses icon (
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Salary of employees can be added to this section by those who have the permission to do so.
To add the salary details of an employee:
- Go to Employee Salary and click Add Salary.
- Select the employee's name from the drop-down.
- Select the salary package you want to assign to the employee.
- Enter the current annual CTC.
- Click View/Update Breakup in the top-right corner of the current CTC to view and or make changes to the salary breakup if needed.
- Enter the date this salary is effective from.
- Enter any remarks.
- Click Save.
When tagging an employee to a salary package but their salary is not within the range or critera defined in the selected salary package, it will be still allowed, but a cautionary note will be displayed. Click here to learn more.
Salary revision
Revisions to an employee's salary can also be made from this page.
To add a salary revision:
- Click Revise Salary in the Salary Revision tab after selecting an employee in the employee salary list.
- Select the applicable salary package at the top-right corner.
- Enter the revised CTC per annum.
- Enter the difference in the revision either as an amount or as a percentage.
- Enter the date this revised salary is effective from.
- Enter the reason for revising the salary.
- Add other remarks if required.
- Click Save.
Importing and Exporting Salary
Salary can be both imported and exported. The exported file will be in .xlsx format and password protected. The password will be sent via email. Import of salary, revision, or all historical data is possible.
To import/export salary, go to
Operations >
Compensation >
Employee Salary >
Ellipses Icon (
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Delete Employee Salary Data
The compensation administrator can delete employee salary data. When an employee salary is deleted, their corresponding salary revision history and revision letter will be deleted along with it.
Here are the steps involved:
- To delete employee salary data, navigate to Operations > Compensation > Employee Salary.
- Use the checkboxes to select individual or multiple records.
- click Delete.
- In the confirmation dialog box, select the confirmation checkbox and click Confirm.
Delete salary record Delete action is restricted when the corresponding employee is undergoing an appraisal process or salary hike.
Salary Revision History
To view Salary Revision History, approve, reject, cancel revision, navigate to Operations > Compensation > Salary Revision History tab. Change view by status using the provided options. Revision letter status is also displayed here.
Click on a record for employee specific compensation data, and to Approve / Reject or Cancel salary revison from the Salary Revision View.
Delete Salary Revisions
The compensation administrator can delete the latest salary revision record of an employee. On deleting a salary revision record. The salary will be reverted to its previous state (before the revision).
Here are the steps involved:
- Navigate to Operations > Compensation > Salary Revision History.
- Select the required salary revision records using the provided checkbox and click Delete.
- In the confirmation dialog box, tick the confirmation checkbox and click Confirm.
Only the latest salary revision can be deleted using this method. i.e., intermediate or previous revisions cannot be deleted using this method.
Alternative, open any employee record in Employee Salary tab and navigate to Salary Revisions tab to delete individual salary revisions.
Delete Salary Revision Salary Revision Letters
Send salary revision letter to employees to help them stay informed.
To generate revision letters, navigate to Operations > Compensation > Salary Revision Letters > Generate Revision Letters
To learn about creating or editing the revision letter template,
click here.
Once a hike push is received from the Performance Service or it is approved through the Compensation Service, any generated letter will be ready to be published (indicated by a blue "Ready to publish" process status) by clicking on a record here and clicking on Publish.
The published revision letters can be downloaded both here and by navigating to the Compensation user service in the left bar of Zoho People.
Hike Push Sanction
Hike push sanction allows the salary hike pushed from performance to be reflected in compensation only after it is sanctioned in compensation. This process helps validate the salary details and check for any discrepancies before they are viewed by employees. If it is not enabled, the salary hike pushed by performance will automatically be reflected in compensation and be viewed by employees.
The hike push sanction process acts as a checkpoint before the salary hike information is revealed to the employees. This process is also used during payroll processing. This is done by sending all push hikes to be validated and sanctioned by the compensation administrators.
To perform a hike push sanction, go to Operations > Compensation > Hike Push Sanction
Salary hike must first be pushed to the compensation service from Performance Service
Let us look at how the process flows:
Once salary hikes are completed in performance, the next step will be to push the salary hikes to compensation. To view the salary hike status in performance, click on the corresponding appraisal cycle name in the list view. (Operations > Performance > Appraisal > Select a cycle > View Cycle Status > Push to Compensation)
Click View Hike Status for a detailed view of each employee's status.
Once all salary hikes have been pushed, click Push to Compensation.
If hike sanction is enabled in compensation, all pushed salary hikes will be listed under the Hike Push Sanction tab (within Operations > Compensation), where the compensation administrator can check each salary hike that has been pushed from performance. Once they are satisfied, the hike push will be sanctioned. In case of any discrepancies, the hike push will not be sanctioned, in which case it will need to be revisited and checked for any errors.
If hike sanction has been disabled in compensation, all salary hikes will be pushed directly and will be reflected in compensation.