Employee Files
Any HR person would have to deal with a lot of sensitive files that contain crucial information regarding employees. Such documents containing sensitive information and files specific to employees can be stored under Employee Files with increased privacy.
Adding an Employee File
To add Employee Files:
- From your home page, go to Operations > View all > Files > Employee Files and click Add Employee Files.
- Select the file you would like to add. You can either upload the file from your desktop, from Zoho WorkDrive or other cloud services which includes:
- Google Drive
- Dropbox
- OneDrive
- Box
- Evernote
All standard document file types such as .pdf .docx .xls can be uploaded with a maximum file size of 5 MB.
- Enter the name of your file.
- Set applicability to the file using any of the file access options:
Active employee: To share a file with a specific employee, select this option and select the applicable employee.
Role: To share files with multiple roles, select this option and select applicable roles. - Enter a short description about the file.
- Click the folder drop-down and select the existing folder or add a new folder.
The file will be placed in the selected folder. - Enable document acknowledgement to require users to read and acknowledge the document. For more information, refer to Document Acknowledgement.
- Select Employee under File Permissions if you want the employee to be able to download this file.
- Select the relevant option under notifications through which you want users to be notified.
- Click Save.
The file will be successfully saved in your employee files, and applicable employee or employees can view the file in Files > My Data > Shared with me or Shared with my Role tab.
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