Leave Service - Reports Settings
The Reports Configuration section allows you to define access permissions and reporting preferences for leave data, payroll processing, and loss of pay (LOP) calculations.
To configure settings related to leave service reports, go to Settings > Leave > Configuration > Reports.
Resource Availability Report and Leave Calendar Access
This section controls who can view the leave calendar and resource availability reports.
Access Permissions for Employees
Select one of the following options based on your organization’s data visibility requirements:
Available Options
Allow only administrators to view all data
Only administrators can access complete leave and availability data across the organization.
Allow only department heads to view their department's data
In addition to administrators, only Department heads can view leave and availability details of employees within their own department.
Allow employees to view only their department's data
Employees can view leave and availability information of all members within their department.
Allow all employees to view all data
All employees can view leave and availability data across the entire organization.
Show Leave Policy Types
Enable this option to display the type of leave (e.g., Casual Leave, Sick Leave) in:
- Leave calendar
- Resource availability reports
If disabled, all leave entries will appear as a generic label (e.g., “Leave”).
Leave Data for Payroll Report
Leave Data for Payroll Report: Enable this option to allow administrators to access leave data for payroll report.
Once enabled, the Leave date for payroll report will be available under Reports > Oragnizational Reports > Leave > Leave data for payroll
Include Weekends as Payable Days
- When enabled: Weekends are treated as paid days, no separate column will be shown for weekends in the report
- When disabled: Weekends are treated as non-payable days, a separate distinction will be shown in report
Include Holidays as Payable Days
- When enabled: Holidays are treated as paid days, no separate column will be shown for holidays
- When disabled: Holidays are treated as non-payable days, a separate distinction will be shown in report
Loss of Pay (LOP) Details Report
This section defines how unpaid leave and LOP are handled in Loss of pay details report.
Unpaid Leave Handling
Choose how unpaid leave should be processed:
Choose how unpaid leave should be processed:
- Treated as LOP – All unpaid leave will be counted as loss of pay.Maximum LOP per Pay Period: Define the maximum number of days that can be treated as LOP within a pay period.- If employee's LOP is more than the set limit it will be carry forwarded or it can be waived off by the administrators before the pay period report generation day.
- The default allowed count is the total number of days in the pay period month.
For example: if the total number of days in the pay period month is 28 and the maximum LOP count allowed is 31, then the maximum LOP count marked by the system will be the total number of days in the pay period month, i.e., 28 days. - Carried over to next pay period – All unpaid leave will be carried over to the next pay period
LOP Reversal
Enable LOP Reversal to allow reversal of LOP entries from past pay periods. When enabled, LOP entries will be automatically reversed when the corresponding leave is converted into Attendance entry, On-duty, or Regularized.
Set LOP reversal restriction in In Allow Reversal For section
Define the timeframe for reversal:
- Last ‘n’ pay periods – Limit reversal to recent pay periods
- Current calendar year – Allow reversal for the entire year
LOP Report Split up
LOP details report is available under reports> Organizational Reports > Leave > Loss of pay details.
Example: LOP Calculation Based on LOP Reversal and Deferred Across Pay Periods
LOP Calculation Across Pay Periods
Lets Assume:
Current Pay Period: April 1 – April 30
Previous Pay Period: March 1 – March 31
LOP in Current Pay Period: 3 days
LOP Reversal
- Past Pay Period (March): March 10 and March 11 were marked as Absent (LOP)
- Current Pay Period (April): March 10 and March 11 are regularized in April
- These days are no longer considered as LOP
LOP Reversal: 2 days
Deferred LOP
- Past Pay Period (March): March 9 was marked as Casual Leave
- Current Pay Period (April): The leave record for March 9 is cancelled in April
- March 11 is now marked as Absent (LOP)
Deferred LOP: +1 day
Final LOP Calculation
- Final LOP = LOP (Current Pay Period) − LOP Reversal + Deferred LOP
- Final LOP = 3 − 2 + 1 = 2 days
Result
2 days will be considered as LOP in the current pay period.
Watch our help video on leave service report settings:
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