Sandbox
Sandbox in Zoho People
What is the sandbox feature in Zoho People?
The Sandbox feature lets you create a secure virtual environment that allows you to test changes to forms, settings, workflows, and data without impacting the organization and real live data. This can help administrators experiment with changes, ensuring a working implementation with the desired outcome before moving changes to the production environment, which can impact all users.
How can sandbox feature be used and who is it for?
The sandbox feature can be used by the administrator. A sandbox environment is created in Operations > Data Administration > Sandbox page. The Sandbox is accessed and the changes are first performed in the sandbox environment. Once the administrator feels confident enough with these changes, they can push the required changes directly to the production environment (live organization).
This feature is enabled on request. Please write to support@zohopeople.com
Setting up and using a sandbox environment
- To setup the sandbox environment, go to Operations > Data Administration > Sandbox
- Click on Create Sandbox to begin
- Now enter the basic details, choose a sandbox creation type. Read the note below for details about the sandbox types. For this example, we will be selecting the Configuration + Data Sandbox type
Configuration Sandbox: The sandbox will only be configurations-only, meaning it will replicate settings and forms without any of the actual live data. This is when you just want to test and configure changes.
Configuration + Data Sandbox: The sandbox will replicate settings, forms, and selective data (not the entire organization's data). This is when you want to test configuration and see how it affects data similar to live account.
- Select the users who will be accessing the sanbox, in this use case, we have selected the Super Administrator.
- Finally click Create and allow some time for the sandbox creation process to complete. A loading screen should be displayed for few minutes.
- The sandbox environment is now created. Click on Access Sandbox to proceed.
In the Sandbox screen, you have options to add users, deactivate sandbox, and check stats on changes implemented via this sandbox. You also have a drop-down to change between:
Change Tracker - Display changes made in the sandbox environment.
Deployment Logs - Display changes pushed live successfully from the sandbox environment.
Change Tracker - Display changes made in the sandbox environment.
Deployment Logs - Display changes pushed live successfully from the sandbox environment.
- Once you click Access Sandbox, you will moved to a new tab which will be your sandbox environment. For this example, let us try making some changes to the Leave form by making the "Reason For Leave" option as mandatory. To do this, we go to Settings > Leave > Extended Service > Select "Leave" form > Select "Reason for Leave" field and make it mandatory. (Similarly you can make any other settings, form-level, or automation changes)
Sandbox environments will display this marker for identificaiton:
- Now that the changes are complete, let us exit the sandbox environment and move back to the previous tab. Now head to Operations > Data Administration > Sandbox once again
- Now in the change tracker screen, use the checkboxes to select the changes you wish to move to the live environment and click Deploy to Production Environment button. A pop-up requiring confirmation will also appear. Once confirmed, the changes made in sandbox environment will now be merged with the live environment. (In this particular use case, "Reason for leave" field is now mandatory for all users).
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